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HomeMy WebLinkAboutItem 11a - Special and Regular Meeting Minutes of July 21, 2020 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, JULY 21, 2020 CALL TO ORDER - Mayor Chandler called the Special Meeting to order at 6:05 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Cheng, Verlato, Tay, and Chandler ABSENT: None PUBLIC COMMENTS – No public comments were received. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding anticipated litigation: one (1) case. No reportable action was taken on the Closed Session Item. The Closed Session ended at 6:17 p.m. Linda Rodriguez Assistant City Clerk 1 07-21-2020 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JULY 21, 2020 1. CALL TO ORDER – Mayor Chandler called the regular meeting to order at 7:01 p.m. 2. INVOCATION – Rabbi Sholom Stiefel, Chabad of Arcadia 3. PLEDGE OF ALLEGIANCE – City Manager Lazzaretto 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Cheng, Verlato, Tay, and Chandler ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that prior to the regular meeting the City Council met in a Closed Session to consider the one item listed on the posted agenda; and no reportable action was taken. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto stated that there was no supplemental information. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Beck, and seconded by Council Member Cheng, to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Legislative update presented by Senator Susan Rubio. 9. PUBLIC HEARING City Manager Lazzaretto stated that citizens who wish to submit public comments may do so by calling the conference line. a. Confirm the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures Weed Abatement Charges, and order the County Auditor to enter the amounts of the assessment against the parcels of land as they appear on the current assessment roll. Recommended Action: Approve City Manager Lazzaretto provided the staff report. Mayor Chandler opened the public hearing. 2 07-21-2020 No comments were received. A motion to close the public hearing was made by Council Member Beck, the City Council concurred, and seeing no objection, Mayor Chandler declared the public hearing closed. It was moved by Council Member Beck, seconded by Mayor Pro Tem Tay, and carried on roll call vote to confirm the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures weed abatement charges, and order the County Auditor to enter the amounts of the assessment against the parcels of land as they appear on the current assessment roll. AYES: Beck, Tay, Cheng, Verlato, and Chandler NOES: None ABSENT: None 10. PUBLIC COMMENTS Mark Kemp, a certified arborist, called and commented on the proposed removal of Liquid Ambar trees; he indicated that he supports the removal of those trees; he noted that disease is affecting protected trees throughout the City; and encouraged the City Council to consider the removal of those trees. City Manager Lazzaretto noted for the record that one email was submitted for Public Comment and read it into the record. Chris Hurley – Regarding the City’s response to the civil unrest the Country is experiencing due to racial injustice and provided questions for the City Council to address. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Mayor Pro Tem Tay stated that the Chamber of Commerce is very active in the community; he commented on the meetings hosted by the Chamber of Commerce; he noted that on Wednesday, July 15, he and Council Member Cheng participated in a Chamber meeting in Mandarin; he encouraged everyone to attend those meetings; and commented on the brushfire that occurred in the City on Monday, July 20. Council Member Cheng shared a childhood story involving his neighbor Helen; he encouraged everyone to be kind during this pandemic; and thanked the longtime residents of Arcadia that have welcomed people to the community; Council Member Verlato addressed the public comment submitted regarding the Black Lives Matter movement; she thanked Chief of Police Guthrie for addressing residents’ concerns regarding this matter; she commented on the brushfire that occurred on Monday, July 20; she thanked all the Fire Departments that responded to the fire; she provided fire prevention and safety tips; she reminded those that live north of Foothill Boulevard to be respectful of wildlife; she commented on COVID-19 updates; and reminded everyone to continue best practices; Council Member Beck commented on the passing of longtime resident Carol Libby; he requested City Council support for a future Study Session to consider naming a City facility in honor of Ms. Libby; Council Member Verlato and Council Member Cheng concurred; he wished City Clerk Glasco a speedy recovery; he commented on COVID-19 updates; he reminded everyone to wear 3 07-21-2020 a mask; he also commented on an article he read regarding CalPERS; and expressed his concerns regarding rising pension costs. Mayor Chandler congratulated Anabell Xu, an Arcadia High School student, for receiving a scholarship to the University of Chicago from the National Merit Scholarship Corporation; he reported that Sunday, July 19, Arcadia firefighters responded to a call and rescued three small owls from a chimney; and commended the Fire Department for their hard work and quick response. City Manager Lazzaretto noted that there is a policy in place regarding the naming of City facilities; he explained the process; and stated that the matter will be placed on a future Study Session. 12. CONSENT CALENDAR a. Regular Meeting Minutes of June 16, 2020, and Special Meeting Minutes of June 25, 2020. Recommended Action: Approve b. Resolution No. 7319 acknowledging receipt of a report made by the Fire Chief of the Arcadia Fire Department regarding inspections of certain occupancies required by Sections 13146.2 and 13146.3 of the California Health and Safety Code. Recommended Action: Adopt c. Resolutions extending existing Memoranda of Understanding with no changes to existing compensation and related benefits for the represented employee groups. Resolution No. 7320 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Fire Fighters Association (“AFFA”). Recommended Action: Adopt Resolution No. 7321 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia City Employees Association (“ACEA”). Recommended Action: Adopt Resolution No. 7322 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Public Works Employees Association (“APWEA”). Recommended Action: Adopt Resolution No. 7323 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Police Civilian Employees Association (“APCEA”). Recommended Action: Adopt Resolution No. 7328 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Police Officers Association (“APOA”). Recommended Action: Adopt 4 07-21-2020 d. Resolution No. 7324 extending the terms and conditions of City Council Resolution No. 7210 establishing compensation and related benefits for City Council, Executive Management, Management, and Unrepresented Confidential employees. Recommended Action: Adopt e. Resolution No. 7326 authorizing examination of sales, use and transactions tax records and authorizing a contract with Hinderliter, de Llamas and Associates (“HdL”) Companies to provide Sales Tax Related Services. Recommended Action: Adopt f. Resolution No. 7327 adopting the City of Arcadia Debt Management Policy pursuant to Government Code Section 8855(i). Recommended Action: Adopt g. Direct the City Manager to review the City’s Conflict of Interest Code Pursuant to the Political Reform Act of 1974. Recommended Action: Approve h. Reject low bid from CEM Construction Corp. and contract with GRBCON, Inc. for the Baldwin Avenue Sewer Capacity Improvement Project in the amount of $424,465. Recommended Action: Approve i. Contract with Perry C. Thomas Construction, Inc. for the Live Oak Plant Improvement Project in the amount of $309,160. Recommended Action: Approve j. Extension to the Contract with General Pump Company, Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the amount of $137,550. Recommended Action: Approve k. Professional Services Agreement with Hawran Malm, LLC to provide appraisal services for the Arcadia Par 3 Golf Course in an amount not to exceed $26,000. Recommended Action: Approve l. Professional Services Agreement with Moss, Levy & Hartzheim, LLP for the City’s Financial Auditing Services. Recommended Action: Approve m. Amendment to the Professional Services Agreement with Security Patrol Management & Services for Security Guard Services in an amount not to exceed $59,000. Recommended Action: Approve n. Agreement with Beacon Media, Inc. for Legal Advertising Services in an amount not to exceed $24,000. Recommended Action: Approve o. Purchase Order with Daniels Tire Service, Inc. for the purchase of tires and tire related services for City vehicles in an amount not to exceed $75,000. Recommended Action: Approve 5 07-21-2020 p. Purchase Order with Superion LLC for financial system software maintenance in an amount not to exceed $47,100. Recommended Action: Approve It was moved by Council Member Beck, seconded by Council Member Verlato, and carried on a roll call vote to approve Consent Calendar Items 12.a through 12.p. AYES: Beck, Verlato, Cheng, Tay, and Chandler NOES: None ABSENT: None Council Member Cheng thanked City staff and represented employee groups for accepting the one-year extension to the existing Memoranda of Understanding. 13. CITY MANAGER a. Report, discussion, and direction regarding the Draft User Fee Cost Recovery Level Policy. Recommended Action: Provide Direction Deputy City Manager Bruckner provided the staff report. Council Member Beck requested that cost recovery levels for senior events and services, promoting healthy lifestyles, and protecting the environment be at a low recovery level. He also stated that he believes the City should use the Consumer Price Index (“CPI”) for annual updates of City fees. Council Member Cheng stated that he likes the User Fee Cost Recovery Level Policy and would like to see fees like the Vacant Home Registry set at a high cost recovery level. At the request of Mayor Chandler, Chief of Police Guthrie explained that the Police Department uses false alarm fees to educate citizens rather than pursue punitive measures; he indicated that those fees have helped reduce false alarms. At the request of Mayor Chandler, Deputy Fire Chief Spriggs spoke about the Paramedic Membership Program; and explained what the annual fee covers. A motion was made by Council Member Verlato, and seconded by Council Member Beck, and carried on a roll call vote to adopt the User Fee Cost Recovery Level Policy. AYES: Verlato, Beck, Cheng, Tay, and Chandler NOES: None ABSENT: None a. Report, discussion, and direction regarding COVID-19. City Manager Lazzaretto provided an update on COVID-19. No action was requested or taken. 14. ADJOURNMENT City Manager Lazzaretto provided Carol Libby’s eulogy. 6 07-21-2020 The City Council meeting adjourned in memory of long-time Arcadia resident and historian Carol Libby at 8:41 p.m. to Tuesday, August 4, 2020, 7:00 p.m. in the City Council Chambers. Linda Rodriguez Assistant City Clerk