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HomeMy WebLinkAboutItem 11g - Pavement Rehabilitation of Huntington Drive and 2019 Miscellaneous Arterial Rehabilitation DATE: August 4, 2020 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: CONTRACT WITH HARDY & HARPER, INC. FOR THE PAVEMENT REHABILITATION OF HUNTINGTON DRIVE BETWEEN SANTA CLARA STREET AND FIFTH AVENUE, AND 2019 MISCELLANEOUS ARTERIAL REHABILITATION IN THE AMOUNT OF $1,796,000 Recommendation: Approve SUMMARY As part of the City’s ongoing Pavement Management Program, the City annually appropriates Proposition C funding for arterial repaving projects. For the Fiscal Year 2017-18 Capital Improvement Program (“CIP”), the City Council appropriated funding for the rehabilitation of Huntington Drive between Santa Clara Street and Fifth Avenue, as well as traffic signal improvements and other repairs and amenities. The traffic signal work was bid separately last year to get it completed before the pavement rehabilitation takes place. That work is now complete. For the Fiscal Year 2018-19 CIP, the City Council appropriated funding for the Miscellaneous Arterial Rehabilitation Project. This project is intended to include short segments of arterial streets that for various reasons require pavement rehabilitation. Because of the similar nature of this project and the Huntington Drive Pavement Rehabilitation Project, it was decided to combine them into one project for potentially better bid results and for ease of administration. The combined Pavement Rehabilitation Project was advertised for bidding in June 2020, and bids were opened on June 30, 2020. Six (6) bids were received, and Hardy & Harper, Inc. submitted the successful low bid in the amount of $1,796,000. It is recommended that the City Council find the project categorically exempt pursuant to the requirements of the California Environmental Quality Act (“CEQA”), and authorize and direct the City Manager to execute a contract with Hardy & Harper, Inc., for the Pavement Rehabilitation of Huntington Drive between Santa Clara Street and Fifth Avenue, and the 2019 Huntington Drive Rehab and Miscellaneous Arterial Street Improvements August 4, 2020 Page 2 of 4 Miscellaneous Arterial Rehabilitation in the amount of $1,796,000, with a 10% contingency. BACKGROUND The City annually appropriates Proposition C funding for arterial street pavement projects. The City’s Pavement Management Program, which analyzes the existing condition of street pavement, has identified Huntington Drive between Santa Clara Street and Fifth Avenue as the highest priority arterial street for repair. This segment of Huntington Drive has an average Pavement Condition Index (“PCI”) rating of 57, with 100 being best, and zero being worst. For the Fiscal Year 2017-18 CIP, the City Council appropriated funding for the Arterial Pavement Rehabilitation of Huntington Drive between Santa Clara Street and Fifth Avenue. The rehabilitation will include removing and replacing isolated sections of pavement and grinding and resurfacing the entire street with 1-1/2 inches of new asphalt. The project includes other elements such as traffic signal improvements, sidewalk, driveway, curb and gutter repairs, drainage improvements, additional electrical service conduit installation for street center median decorations, and the removal of the decorative crosswalk at Morlan Place. The traffic signal improvements include the two new pedestrian traffic signals at the mid- block crosswalks between Santa Anita Avenue and Second Avenue, and miscellaneous signal improvements at other Huntington Drive signalized intersections. The project was divided into two phases because of the need to get the traffic signal work completed before any street work takes place. That work was awarded by the City Council on February 5, 2019, to Elecnor Belco Group in the amount of $658,472, and is now complete. For the Fiscal Year 2018-19 CIP, the City Council appropriated funding for the Miscellaneous Arterial Rehabilitation Project. This project is intended to include three streets isolated segments that need pavement rehabilitation as follows: • Duarte Road between Santa Anita Avenue and First Avenue – This segment was left out of a previous Duarte Road repaving project because of the adjacent private development under construction at the time. • Santa Anita Avenue between Santa Clara Street and Huntington Drive – This segment needs repair because of the many utility cuts that have been made. • Santa Clara Street between Santa Anita Avenue and Huntington Drive – This segment needs repair because of the many utility cuts that have been made and the need to modify the existing striping. Huntington Drive Rehab and Miscellaneous Arterial Street Improvements August 4, 2020 Page 3 of 4 Because of the similar nature of the two rehabilitation projects, it was decided to combine them into one project for potentially better bid results and for ease of administration. On September 4, 2018, the City Council approved a Professional Services Agreement with Kreuzer Consulting Group for project design services. The City’s Downtown Arcadia Improvement Association participated in the design process for the electrical services to the center medians. They will take responsibility for completing the electrical services to the medians on Huntington Drive between Santa Anita Avenue and Second Avenue. The City will be responsible for the electrical services to the medians between Santa Clara Street and Santa Anita Avenue. The final design was completed in December 2019. DISCUSSION The project was advertised for bids in June 2020, and bids were opened on June 30, 2020. Bids were received from six (6) prospective contractors with the following results: NAME AMOUNT Hardy & Harper $1,796,000.00 Gentry Brothers Inc. $1,828,580.26 All American Asphalt $1,909,057.12 Sully Miller Contracting $1,996,000.00 Palp Inc., dba Excel Paving $2,082,078.77 Onyx Paving Co., Inc. $2,524,000.00 After reviewing the bid documents, Hardy & Harper, Inc. was determined to be the lowest responsible bidder. Hardy & Harper has been in existence for many years and is a very competent contractor. They have performed work for the City in the past with favorable results. Based on these results, it is determined that Hardy & Harper can satisfactorily perform the required work. It should be noted that Council Member Verlato owns property at 33 E. Huntington Drive, which is in the proposed project limits of Huntington Drive between Santa Clara Street and Fifth Avenue. As a result, the City Attorney recommends that Council Member Verlato recuse herself from this action. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301(c) of the California Environmental Quality Act (“CEQA”), as repair and maintenance of an existing highway or street. FISCAL IMPACT The funding breakdown for the overall project is as follows: Huntington Drive Rehab and Miscellaneous Arterial Street Improvements August 4, 2020 Page 4 of 4 PROJECT BUDGET FY FUND Arterial Rehab Program - Huntington Dr $500,000 2017-18 Capital Outlay Arterial Rehab Program - Huntington Dr $800,000 2017-18 Prop. C Arterial Rehab Program - Huntington Dr $450,000 2018-19 Prop. C Arterial Rehab Program - Huntington Dr (Traffic Signal Improvements including 2 new mid-block traffic signals) $700,000 2017-18 Transportation Impact Fees Miscellaneous Arterial Rehabilitation $400,000 2018-19 Prop C Total Funds Available $2,850,000 Design costs for the entire project were approximately $200,000 and the traffic signal work was $658,472, bringing the total of current expenditures to approximately $860,000. There are sufficient funds in the budget to cover the pavement rehabilitation of Huntington Drive between Santa Clara Street and Fifth Avenue, and the 2019 Miscellaneous Arterial Rehabilitation projects in the amount of $1,796,000, including a 10% contingency. RECOMMENDATION It is recommended that the City Council find the project categorically exempt pursuant to the requirements of the California Environmental Quality Act (“CEQA”); and authorize and direct the City Manager to execute a contract with Hardy & Harper, Inc. for the Pavement Rehabilitation of Huntington Drive between Santa Clara Street and Fifth Avenue, and the 2019 Miscellaneous Arterial Rehabilitation in the amount of $1,796,000, including a 10% contingency. Attachment: Proposed Contract CITY OF ARCADIA HUNTINGTON DRIVE REHABILITATION IMPROVEMENTS FROM SANTA CLARA STREET TO FIFTH AVE NUE PROJECT NO. 41854319 & 2019 MISCELLANEOUS ARTERIAL REHABILITATION PROJECT NO. 41854919 BETWEEN CITY OF ARCADIA AND HARDY & HARPER, INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and Hardy & Harper, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: HUNTINGTON DRIVE REHABILITATION IMPROVEMENTS FROM SANTA CLARA STREET TO FIFTH AVENUE PROJECT NO. 41854319 & 2019 MISCELLANEOUS ARTERIAL REHABILITATION PROJECT NO. 41854919 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 60 calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of one million seven-hundred ninety-six dollars and zero cents ($1,796,000). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Contract - 2 Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Performance Bond Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager HARDY & HARPER, INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Stephen P. Deitsch City Attorney