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a AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT
0maai[y oN� FOR DOOR -TO -DOOR HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM BY AND BETWEEN THE CITY �' 7 2—
OF ARCADIA AND WM CURBSIDE, LLC.
This Amendment No. 6 ( "Amendment No. 6 ") is hereby entered into this 2 9 day of
IMUYUVV , 2013 by and between the City of Arcadia, a municipal corporation of the state
of California, and WM Curbside, LLC., a Delaware Limited Liability Company, with respect to
that certain Professional Services Agreement between the parties dated March 8, 2007
( "Agreement') and further amended by Amendment No. 5 dated May 2, 2012, and as further
amended by Amendment No. 4 dated May 3, 2011, and as further amended by Amendment No.
3 dated March 4, 2010, and as further amended by Amendment No. 2 dated April 1, 2009, and
as further amended by Amendment No. 1 dated March 19, 2008.
The parties agree as follows:
Pursuant to Section 3.1.2 of the Agreement, the Term is hereby extended to February
15, 2014.
2. Pursuant to Section 3.2.2 of the Agreement, Schedule of Services is amended as
referenced in the attached Exhibit "A ".
3. Pursuant to Section 3.3.1 of the Agreement, the Compensation is amended as
referenced in the attached Exhibit "C ".
4. All terms and provisions of the Agreement not amended are hereby reaffirmed.
In witness whereof the parties have executed this Amendment No. 6 on the date set forth
below.
CITY OF ARCADIA
Dominic azzarett
City Manager
Dated:
(SEAL)
ATT S
ity Clerk
z
APPROV D AS TO ORM
&tqt�— 1�- .
Stephen P. Deitsch
City Attorney
WM CURBSIDE, `LLC.
By: iJ� " 1 ,
Title: Pres f4-
Dated: mcwe1 i3, ----)ci 3
By: I / n JJ L2:t�
Title: U c� Pre - QC' h+ �c_('.y'�1'u�y
Dated: Mo r ti) /6, �IV l a
CONCUR:
. dpi
Tom Tait
Public Works Services Director
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EXHIBIT "A"
SCOPE OF SERVICES
The Scope of Services is hereby amended as follows:
Section II — Monetary Schedule
Per stop Pricing Structure:
Curbside will bill the City directly for all completed stops as follows:
• A Recyclable Stop is a collection of recyclable materials only. Recyclable
materials include used motor oil, used oil filters, antifreeze, auto - batteries, and
latex paint. The City will be billed $84.00 for those stops where only recyclable
materials are set out for collection.
• A Non - recyclable Stop is any collection in which there is a presence of the
more toxic HHW material such as oil -based paint, pesticides, herbicides, solvents,
acids, pool and photo chemicals, or household chemicals (Attachment "A "). The
City will be billed $110.00 per stop if any of these materials are set out for
collection to the Recyclable Stop materials as described above.
EXHIBIT "C"
The Compensation is hereby amended as follows:
The total compensation, for the period of the Agreement shall not exceed TWENTY -ONE
THOUSAND DOLLARS AND NO CENTS ($21,000.00).
F
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AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT
FOR DOOR -TO -DOOR HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM BY AND BETWEEN THE CITY
OF ARCADIA AND WM CURBSIDE, LLC.
This Amendment No. 5 ( "Amendment No. 5 ") is hereby entered into by and between the
City of Arcadia, a municipal corporation of the state of California, and WM Curbside, LLC., a
Delaware Limited Liability Company, with respect to that certain Professional Services
Agreement between the parties dated March 8, 2007 ( "Agreement ") and further amended by
Amendment No. 4 dated May 3, 2011, and as further amended by Amendment No. 3 dated
March 4, 2010, and as further amended by Amendment No. 2 dated April 1, 2009, and as
further amended by Amendment No. 1 dated March 19, 2008.
The parties agree as follows:
1. Pursuant to Section 3.1.2 of the Contract, the Term is hereby extended to February 15,
2013.
2. All terms and provisions of the Contract not amended by this Amendment No. 5 are
hereby reaffirmed.
In witness whereof the parties have executed this Amendment No. 5 on the date set forth
below.
CITY OF ARCADIA
Dominic Lazzae
City Manager
r-ALsm. I
ATTEST:
I
Steph n P. Deitsch
City Attorney
WMI CURBSIDE, LLC.
0
President
Dated:
CONCUR:
Tom Tait,
Public Works Services Director
AMENDMENT NO.4 TO PROFESSIONAL SERVICES AGREEMENT
FOR DOOR -TO -DOOR HOUSEHOULD HAZARDOUS WASTE
COLLECTION PROGRAM BY AND BETWEEN THE CITY
OF ARCADIA AND WM CURBSIDE, LLC.
806 - 90
6 -222
This Amendment No. 4 ( "Amendment No. 4 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and WM
Curbside, LLC., a Delaware Limited Liability Company with respect to that certain
Professional Services Agreement between the parties dated March 8, 2007
( "Agreement ").
The parties agree as follows:
The Term of Agreement is hereby extended to and including February 15, 2012.
2. For the period of the extension of the Agreement, the total compensation payable
by the City to the Contractor shall not exceed TWENTY THOUSAND DOLLARS
AND NO CENTS ($20,000.00)
In witness whereof the parties have executed this Amendment No. 4 on the date set
forth below.
CITY OF ARCADIA
By: �. -r►-� �.
Donald Penman
City Manager
Dated: 5 t3 I ,
(SEAL)
APPROVE AS TO FORM:
P. 6e4t"-
Steph n P. Deitsch
City Attorney
WM CURBSIDE, LLC.
By: /4/10/
OWL V.
(Print Name & Title)
Dated:
CONCUR:
r6116"�
Tom Tait
Public Works Services Director
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GNy'F°R'V•, AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT FOR DOOR -TO -DOOR HOUSEHOULD
HAZARDOUS WASTE COLLECTION PROGRAM BY
AND BETWEEN THE CITY OF ARCADIA AND
CURBSIDE INC.
This Amendment No. 3 ( "Amendment No. 3 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and
Curbside Inc., a California Corporation with respect to that certain Professional Services
Agreement between the parties dated March 8, 2007 ( "Agreement ").
The parties agree as follows:
1. The Term of Agreement is hereby extended to and including February 15, 2011.
2. The per stop cost has been reduced by $2.00 and the new rates are as follows:
A. New Recyclable HHW Stop is $80.00
B. Non - Recyclable HHW Stop is $105.00
3. For the period of the extension of the Agreement, the total compensation payable
by the City to the Contractor shall not exceed TWENTY THOUSAND
DOLLARS AND NO CENTS ($20,000.00)
In witness whereof the parties have executed this Amendment No. 3 on the date set
forth below.
CITY OF ARCADIA
By,. pa,,,,, -. —
Donald Penman
City Manager
Date: 34 -4 11 o
CUR:Yz-
Vat
By:
Anderson
Vice President
Date: C) - a.. T —/ U
AT T ST: CONCUR:
Cit C erk Date Tom Tait
Public Works Services Director
.�
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT FOR DOOR -TO -DOOR HOUSEHOULD
HAZARDOUS WASTE COLLECTION PROGRAM BY
AND BETWEEN THE CITY OF ARCADIA AND
CURBSIDE INC.
Iwo - 80
c aa7a-Z
This Amendment No. 2 ( "Amendment No. 2 ") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and
Curbside Inc., a California Corporation with respect to that certain Professional Services
Agreement between the parties dated March 8, 2007 ("Agreement ").
The parties agree as follows:
1. The Term of Agreement is hereby extended to and including February 15, 2010.
2. For the period of the extension of the Agreement, the total compensation payable
by the City to the Contractor shall not exceed TWENTY THOUSAND
DOLLARS AND NO CENTS ($20,000.00)
3. Laws & Regulations (page 3) Section 3.2.9 shall be amended to include the
following language:
Immigration Reform and Control Act. Contractor
acknowledges that Contractor, and all subcontractors hired by
Contractor to perform services under this Agreement, are
aware of and understand the Immigration Reform and Control
Act ('7RCA'). Contractor is and shall remain in compliance
with the IRCA and shall ensure that any subcontractors hired
by Contractor to perform services under this Agreement are in
compliance with the IRCA. In addition, Contractor agrees to
indemnify, defend and hold harmless the City, its agents,
officers and employees, from any liability, damages or causes
of action arising out of or relating to any claims that
Contractor's employees, or the employees of any subcontractor
hired by Contractor, are not authorized to work in the United
States for Contractor or its subcontractor and/or any other
claims based upon alleged IRCA violations committed by
Contractor or Contractor's subcontractor(s).
4��
In witness whereof the parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA
By: patid�i�cm r�o_
Donald Penman
City Manager
Date: 9
ATT T:
City, Jerk Date
7
Pat Malloy, Assistant City Manager /
Public Works Services Director
CURBSIDE
(Print Name & Title)
Dated: 't, 1)-# 2009
0 0
AMENDMENT NO. .1 TO PROFESSIONAL SERVICES
AGREEMENT FOR DOOR -TO -DOOR HOUSEHOULD
HAZARDOUS WASTE COLLECTION PROGRAM BY
AND BETWEEN THE CITY OF ARCADIA AND
CURBSIDE INC.
This Amendment No. 1 ( "Amendment No. I") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the state of California, and
Curbside Inc., a California Corporation with respect to that certain Professional Services
Agreement between the parties dated March 8, 2007 ( "Agreement').
The parties agree as follows:
1. The Term of Agreement is hereby extended to and including February 15, 2009.
2. For the period of the extension of the Agreement, the total compensation payable
by the City to the Contractor shall not exceed THIRTY THOUSAND
DOLLARS AND NO CENTS ($30,000.00)
3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
In witness whereof the parties have executed this Amendment No. 1 on the date set
forth below.
CITY OF ARCADIA CURBSIDE INC.
By: :1b. -, Pe- - Yr-a-._. 31 *01 . By:
Don Penman
City Manager Date � !�
y��'rck- F �✓otr'asaJ- ✓,ce` T'ieeufe.�T
Print Name & Title
4yerk44
Dated: I 2008
APPROVED AS TO FORM:
Stephen P. Deitsch Pat Malloy, AssistapfUty Manager /
City Attorney Public Works Services Director
0
CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
ORIGINAL.
1100-80
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This Agreement is made and entered into this - day of // d fe4-- , 2007 by
and between the City of Arcadia, a municipal organization organized under the laws of the State
of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City") and Curbside Inc., a California Corporation with its principal
place of business at 1160 N. Armando St., Anaheim, CA 92806 ( "Consultant "). City and
Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing electronic waste recycling
services to public clients, is licensed in the State of California, and is familiar with the plans of
City.
2.2 Project.
City desires to engage Consultant to render such services for the Door -to -Door
Household Hazardous Waste Collection Program project ( "Project') as set forth in this
Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional household hazardous waste recycling
consulting services necessary for the Project ( "Services "). The Services are more particularly
described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall
be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto
and incorporated herein by reference, and all applicable local, state and federal laws, rules and
regulations.
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3.1.2 Term. The term of this Agreement shall be from date of execution to
February 14, 2008, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "A" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the prior written approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon prior written approval of City. In the event that City and
Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate
this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Pat Anderson.
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3.2.5 City's Renresentative. The City hereby designates Pat Malloy, Public
Works Services Director, or his or her designee, to act as its representative for the performance
of this Agreement ("City's Representative "). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept direction
or orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Pat Anderson,
or his or her designee, to act as its representative for the performance of this Agreement
( "Consultant's Representative "). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Finally, Consultant represents that it, its employees
and subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its
own cost and expense and without reimbursement from the City, any services necessary to
correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub - consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed
from the Project by the Consultant and shall not be re- employed to perform any of the Services
or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
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liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section; provided,
however, that in lieu thereof, the Consultant may provide evidence to the City that all
subcontractors are additional insureds under the Contractor's policies of insurance.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees, subcontractors and
volunteers. Consultant shall also name and obtain insurer's consent to naming City, its directors,
officials, officers, employees, agents and volunteers as an additional insured with proof of
certificate of insurance that they are an additional insured. Such insurance shall meet at least the
following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be when
commercially available (occurrence based) at least as broad as the latest version of the following:
(1) General Liability: Insurance Services Office Commercial General Liability coverage for
premises and operations, contractual liability, personal injury, bodily injury, independent
contractors, broadform property damage, explosion, collapse, and underground, products and
completed operations; (2) Automobile Liability: Insurance Services Office Business Auto
coverage for any auto owned, leased, hired, and borrowed by Consultant or for which
Consultant is responsible; and (3) Workers' Compensation and Employer's Liability: Workers'
Compensation insurance as required by the State of California and Employer's Liability
Insurance.
City, its directors, officials, officers, employees, agents and volunteers shall be listed as
additional insured. Any deductibles or self - insured retentions must be declared to and approved
by City and conform to the requirements provided in Section 3.2.10.6 herein.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage, with an aggregate limit of $1,000,000. If
Commercial General Liability Insurance or other form with general aggregate limit is used,
either the general aggregate limit shall apply separately to this Agreement/location or the general
aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000
combined single limit per accident for bodily injury and property damage; and (3) Workers'
Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor
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Code of the State of California. Employer's Liability limits of $1,000,000 per accident for
bodily injury or disease.
3.2.10.3 Professional Liability. Not applicable
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees and volunteers
shall be covered as additional insured with respect to liability arising out of Services operations
and for completed operations performed by or on behalf of the Consultant, including materials,
parts or equipment furnished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the City, its directors, officials, officers, employees and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be, reduced or canceled except
after thirty (30) days prior written notice by certified mail, return receipt requested of
cancellation, of intended non - renewal or endorsement reduction in limit or scope of coverage;
provided, however, that in the event of cancellation due solely to non - payment of premium, ten
(10) days notice of cancellation for non - payment of premium may instead be given to the City.;
and (B) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors, officials,
officers, employees, agents and volunteers.
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3.2.10.5 Separation of Insureds: No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, admitted to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coveraee. Consultant shall furnish City
with complete and accurate copies of current certificates of insurance and endorsements
effecting coverage required by this Agreement on forms satisfactory to the City. The certificates
and endorsements for each insurance policy shall be signed by a person authorized by that
insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested.
Copies of all certificates and endorsements must be received and approved by the City before
work commences. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time.
3.2.10.9 Safety. Consultant shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with all applicable local, state and federal laws,
rules and regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in accident
prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall
protection ladders, bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully
required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
3.2.10.10 Material Breach. Lack of insurance does not negate
Consultant's obligations under this Agreement. Maintenance of proper insurance coverage is a
material element of this Agreement and failure to maintain or renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of the Agreement.
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3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
reimbursements which receive the City's prior written authorization, for all Services rendered
under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein
by reference. The total compensation shall not exceed THIRTY THOUSAND DOLLARS
AND NO CENTS ($30,000.00) without written approval of City's Public Works Services
Director. Extra Work may be authorized, as described below, and if authorized, will be
compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within forty -five (45) days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless prior written authorization is obtained from the City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without prior written
authorization from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
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City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant:
City:
Curbside Inc.
1160 N. Armando Street
Anaheim, CA 92806 -2609
Attn: Patrick Anderson, Vice President
(714) 414 -1015 ext. 110
www.curbsideinc.com
City of Arcadia
240 West Huntington drive
Arcadia, CA 91066 -6021
Attn: Pat Malloy, Public Works Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data, Licensing of Intellectual Property. This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
Revised 8/04 LM
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• 9
all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents and Data either created by or provided to Consultant in connection with the
performance of this Agreement shall be held confidential by Consultant. Such materials shall
not, without the prior written consent of City, be used by Consultant for any purposes other than
the perfonnance of the Services. Nor shall such materials be disclosed to any person or entity
not connected with the performance of the Services or the Project. Nothing furnished to
Consultant which is otherwise known to Consultant or is generally known, or has become
known, to the related industry shall be deemed confidential. Consultant shall not use City's name
or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project
in any magazine, trade paper, newspaper, television or radio production or other similar medium
without the prior written consent of City.
3.5.4 Cooperation. Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of the
Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorney's fees and other related costs and expenses. Consultant shall
defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against City, its directors,
officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against City or its directors, officials, officers,
employees, agents or volunteers, in any such suit, action or other legal proceeding arising from
Consultant's performance of the Services, the Project or this Agreement; except to the extent that
liability is caused by any negligence or willful misconduct by the City or its directors, officials,
officers, employees, agents or volunteers. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any,
Revised 8104 LM
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C
received by the City, its directors, officials, officers, employees, agents or volunteers and shall
take effect immediately upon execution of this Agreement.
3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both Parties.
3.5.7 Govemine Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.8 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.9 City's Rieht to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.10 Successors and Assiens. This Agreement shall be binding on the
successors and assigns of the Parties.
3.5.11 Assi¢nment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.12 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.13 Amendment, Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
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3.5.15 No Third Party_ Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.16 Invalidity: Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in frill force and effect.
3.5.17 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.18 FAual Opnortunity_Emnlovment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex, sexual orientation or age. Such non - discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City's Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Annroval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
Revised 8104 LM
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA
By: —J By:
William R. Kelly
City Manager
Dated: 46 2007
"IT T.
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
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Curbside Inc.
i
Pat Anderson
Vice President
CONCUR:
Departure ead Date
9
EXHIBIT "A"
SCOPE OF SERVICES
9
SECTION I — PROGRAM DESCRIPTION AND VENDOR RESPONSIBII3TIES
Curbside Inc. (Curbside) will provide all services listed below for the City of Arcadia (City). The
program will consist of three elements and one option:
• Door -to -Door Collection of Household Hazardous Waste
• Assistance with Public Education
• Customer Survey / Performance Monitoring
• Sharps Mail Back Program
Door -to -Door Collections:
The program will be available to all residents within the City's jurisdiction. Residents can call a
toll -free hotline (800 -449 -7587) operated by Curbside to schedule a collection. The operator will
qualify the caller, determine the types and quantity of acceptable material the resident has for
collection. A collection date will be scheduled. Collections take place between the hours of 7AM
and 5PM
Curbside is capable of collecting nearly all types of HHW (see attachment B). These items
include:
Used motor oil, used oil filters, antifreeze, latex paint, oil based paint, auto and household
batteries, pesticides, herbicides, solvents, acids, pool and photo chemicals, and household
chemicals.
Curbside will not accept explosives, ammunition, biological, radioactive wastes, gas cylinders,
tanks or commercial chemicals. This is a benefit of door -to -door programs vs. one -day events; we
will not accept these materials reducing program disposal costs. Residents will be provided with
information for the proper disposal of all non - acceptable items. Residents with only used oil and
filters will be referred to local Certified Centers for disposal.
Curbside Inc. will have a sufficient number of vehicles available for operation in the collection
program. These vehicles will be able to service the residents demand within the jurisdiction.
Curbside, Inc. will mail to each scheduled participant a HHW package prior to the collection date.
The HHW Package contains the following:
• Industrial size 4 mil bag - of sufficient size to contain 100 pounds of toxic material
• One way secure tie and label for bag — used to secure bag and keep moisture out.
• Pre - printed labels and blank labels — residents use for items not in original containers
• Instruction Sheet — complete program instructions and use of packaging materials
• Survey card — postage paid card, participants mail directly to the City.
The bag is used to insure that all of the waste set out for collection is contained. Use of this
containment device will help reduce overall program cost and limit the amount of waste the
resident is allowed to set out for collection. Waste secured inside this very heavy, industrial bag,
will not be exposed to the elements. While we will not usually accept leaking containers, should
an oil or paint can leak, all material will be contained. Residents will be informed to place the
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more toxic type material inside of the bag (oil base paint, aerosols, pesticide, herbicides,
fertilizers, etc) within the bag.
All liquid waste must be tightly capped or sealed and in a container free of leaks.
Curbside, Inc., will provide a special service on an as needed basis for senior /disabled
participants. Often senior /disabled residents are not able to lift and assemble their material for
collection. Curbside will assemble and package material for these individuals at no additional cost
to the City. Our experience has been that most if not all assistance that is required is in fact
completed within the allowed 30 minute time frame.
Curbside, Inc. will distribute the HHW Package to each resident that has scheduled a collection
prior to the collection date
The participant will be able to fill the bag (toxic materials must be contained within the bag) with
HHW (approximately 100 pounds of material). Residents will be instructed that all liquid waste
must be tightly capped or sealed and in a container free of leaks.
Outline of How the Program Works:
1. Resident calls the toll -free hotline to schedule an appointment. At this time the
operator and resident will determine mutually, a safe and convenient location on
their property for placement of the collection bag for pickup.
2. An HHW Package will be provided to each participant that has materials for
collection by Curbside prior to the collection day.
3. On the scheduled day, the resident places the bag in the previously agreed upon
location on their property for collection.
4. On the scheduled day, our highly trained service person arrives and inspects the
contents of the bag.
5. If all materials are acceptable they are carried to the vehicle.
6. The materials are then sorted by hazard class and placed into proper containers
(lab packed).
7. If there were to be unacceptable materials, they would be carefully re- packaged
and sealed inside a new bag. An information card will be placed back in the bag
indicating that they should call for instructions. We will also call them and
discuss appropriate disposal methods. No resident will be left without a solution.
8. The containers are removed from the vehicle and sorted by hazard class.
9. After processing at the facility, the material is shipped to final destinations.
10. Complete reporting will be provided to the City. This is based upon the
individual receipt used at the home. Reports will show what was collected, from
whom, and when.
11. No Resource Conservation Recovery Act (RCRA) type HHW will be shipped to
any type of landfill by Curbside.
Assistance with Public Education:
Curbside will provide assistance to City Staff for the development and implementation of a
successful public education program. Curbside's marketing professionals will make their services
available to review and edit text communication materials prepared by the City. Camera -ready
art from Curbside, Inc. archives will be provided at no charge. Curbside's Marketing Staff is
available to assist the City with media scheduling and placement, copy writing and with the
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production of printed material. Curbside will track how callers have heard about the program.
The results will help the City determine the relative effectiveness of its public education
activities. Any additional assistance needed by the City will be billed at a rate of $45.00 per hour.
All outside services will be billed at a rate of cost plus 15 %.
Customer Survey/ Performance Monitoring:
The goal of performance monitoring is two -fold:
• Ensure the program is performing as expected
• To make informed adjustments to program strategy an effort to regulate or stimulate program
use.
Programs are monitored in two ways
• Participant Survey Element
• Program Performance Reports
Participant Survey Element:
Curbside will implement its survey program to monitor program performance. Each participant
will have the opportunity to complete and return a postage -paid survey card. The survey cards
are designed to assess the level of customer satisfaction and over -all performance of the program.
Completed survey cards are to be mailed (postage -paid) by the participant directly to the City.
After Staff review, they are forwarded to the Curbside for entry into a survey database.
A report compiling all survey information received to date from City residents will be submitted
to the City on a quarterly basis.
Monthly Collection Reports:
Monthly Collection Reports will be produced and forwarded to the City. These reports will
include a complete breakdown of pounds and/or gallons of material collected by class. Reports
will give current month and cumulative totals.
SECTION H — MONETARY SCHEDULE
Per Stop Pricing Structure
Collected materials from a single stop could consist of recyclable material only, non - recyclable
material only, or a combination of both. Curbside will bill the City for service based on a two -
tiered pricing schedule, determined by the type of materials collected per stop. Only completed
stops will be fully billed. If a resident fails to set material out for collection the City will be billed
a $10.00 administrative fee. The resident will be called and rescheduled.
Curbside will bill the City directly for all completed stops as follows:
• A Recyclable Stop is a collection of recyclable materials only. Recyclable materials
include used motor oil, used oil filters, antifreeze, auto - batteries, and latex paint. The
City will be billed $75.00 for those stops where only recyclable materials are set out
for collection.
The maximum amount of waste to be collected under this program
component for the above quoted fee will be 5 gallons of latex paint, 5 gallons
of used motor oil, and 5 gallons of antifreeze or equivalent size containers of
each material. In addition included will be up to 3 auto batteries and 5 used
oil filters (attachment 111311). Residents will also be allowed to place TV's,
monitors and CPU's out for collection. A handling fee of $5.00 will be
charged for all TV's and monitors larger than 26 in. Residents will be
instructed that all liquid waste must be in sealed containers no larger than 5
gallons.
A Non - recyclable Stop is any collection in which there is a presence of the
more toxic HHW material such as oil -based paint, pesticides, herbicides,
solvents, acids, pool and photo chemicals, or household chemicals (Attachment
"A "). The City will be billed $100.00 per stop if any of these materials are set
out for collection in addition to the Recyclable Stop materials as described
above.
For all stops where Non - recyclable HHW is present, Curbside will send the
resident the HHW Package. The package includes is a large, heavy -duty 4
mill plastic bag designed to hold up to 100 pounds of toxic HHW. Resident
will be instructed to place all Non - recyclable toxic material in the bag. The
maximum amount of waste to be collected under this program component
for the above quoted fee will be the bag containing toxic material. In
addition outside of the bag the resident may place 5 gallons of latex paint, 5
gallons of used motor oil, and 5 gallons of antifreeze or equivalent size
containers of each material. In addition included will be up to 5 auto
batteries and 5 used oil filters. Residents will also be allowed to place TV's,
monitors and CPU's out for collection. A handling fee of $5.00 will be
charged for all TV's and monitors larger than 26 in.
NOTE: A gallon of paint as defined here is a "gallon size container ". Volume is not
counted, only containers. I.e. 3 one gallon containers = 3 gallons. Two one gallon
containers each half full = 2 gallons.
We will not collect commercial chemicals nor will we collect waste in containers
larger than five gallons without additional charges.
Used Oil and Filter program
Curbside, Inc. will bill the City on a completed stop basis. The cost of a completed stop is
$70.00. Curbside, Inc. has the capability of completing several thousand stops per month
should the City require it. Only completed stops will be billed.
The following are included in the per stop cost:
Curbside, Inc. will collect up to 20 gallons of used motor oil, and up to 5 used oil filters.
Collected free of charge would be 4 -four foot fluorescent bulbs up to 3 pounds of
household batteries and 3 automotive batteries. All liquid waste must be in sealed
containers of 5 gallons or smaller.
Residents will also be allowed to place TV's, monitors and CPU's out for collection. A handling
fee of $5.00 will be charged for all TV's and monitors larger than 26 in.
Additional charges
Our experience with over 95,000 collections indicate that most residents will not exceed the
above maximums. However they may. If they do exceed this amount it is typically latex paint, oil
base paint or used motor oil . All additional latex paint colleted over the maximums will be billed
at $5.00 per gallon, oil base paint at $ 6.00 per gallon. Used motor oil will be charged at $.30 per
gallon and includes the decanting of the oil and disposal of the oil container. Because of the
infinite amounts of products that may be encountered at the home it is difficult to submit a cost
for collecting all types of additional material. Any additional cost for the collection of more toxic
material will be agreed upon between Curbside and the City prior to the collection. The City will
not be charged, any additional fees without prior City approval. The city may also choose to make
the resident responsible for all additional fees associated with the overages of waste.
Any additional public education design and or printing not specifically listed under Public
Education will be billed at Cost plus 15 %.
Additional help in assembling and packaging material that exceeds 30 minutes will be billed at a
rate of $45.00 per hour. Again our experience indicates that 30 minutes is the typical time needed
to help the elderly and or disabled gather their material
All of the above cost are subject to increase based upon cost increases given to City of Monrovia.
Services Included in the Per Stop Cost:
All services are included in the per stop cost. All public education services mentioned in the
Description of Work will be provided under the per stop cost.
Services included in the program are:
• Collection of Materials
• Separation / bulking / lab packing of material
• Transportation of material to final destinations
• Recycling / fuel blending / destructive incineration of materials
• Hotline Operation
• HHW Package ( Non - Recyclable stops only)
• Survey Program
• Postage -paid survey cards
• Assistance to City Staff regarding public education strategies
• Program Administration
• Creation of Reports
11
Attachment "A"
0
HOUSEHOLD HAZARDOUS WASTE TYPES
Acceptable HHW Wastes
*Pesticides
Insect sprays
Weed killers
*Herbicides
*Rust removers
*Swimming pool chemicals
*Wood preservatives
*Used oil filters
*Batteries
Vehicle
Household
*Fluorescent tubes
*Chlorine bleach
*Drain openers
*Corrosive chemicals (noncommercial)
Lye
Muriatic acid
*Hobby chemicals
*Lubricants
Used motor oil
Used Transmission Fluid
Gear Oil
*Paint products
Oil
Latex
Spray
Stripper
*Paint thinners
*Automotive chemicals
Waxes
Polishes
Cleaners
Carburetor Cleaner
Brake fluid
Gasoline
Antifreeze
Solvents
*Photo Chemicals
*Household Chemicals
Unacceptable
Biological waste
Radioactive materials
including smoke detectors
Ammunition
Explosives
Commercial chemicals
Large containers over 5 gallons
Materials improperly packaged
for transportation
Fire extinguishers
Gas cylinders, tanks
Unlabeled material
Unknown material
11
Attachment `B"
•
RECYCLABE HOUSEHOLD HAZARDOUS WASTE TYPES
The following items are included in the Recyclable per stop cost.
1. 5 gallons of used motor oil
2. 5 automotive batteries
3. 5 used oil filters
4. 5 gallons antifreeze
5. 5 gallons of latex paint
All liquid waste must be in sealed containers of 5 gallons or smaller.
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Exhibit "B"
SCHEDULE OF SERVICES
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Consultant shall perform services within the term of the Agreement.
ME
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Exhibit "C"
COMPENSATION
Agreement shall not exceed thirty - thousand dollars and no cents ($30,000.00).
C -1