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HomeMy WebLinkAboutC-2392City of Arcadia Blanket Excavation Permit 3 9 a Page 1 AGREEMENT BLANKET EXCAVATION PERMIT Permit No.: 2008 -09 Permit valid from 7 -1 -2008 to 6 -30 -2009 THIS AGREEMENT FOR BLANKET EXCAVATION PERMIT (hereinafter referred to "Agreement ") is made by and between the CITY OF ARCADIA, a municipal corporation (hereinafter referred to "City ") and the SOUTHERN CALIFORNIA GAS COMPANY (hereinafter referred to "Applicant "). WHEREAS, it shall be unlawful for any person to encroach, or to perform any encroachment work, upon, over, under, or within any City's right -of -way without obtaining a permit from the City. NOW THEREFORE, the City and the Applicant agree .as follows: GENERAL Pursuant to this Agreement, the blanket excavation permit (hereinafter referred to "Blanket Permit ") shall be in accordance with the provisions of the Arcadia Municipal Code Article VII, Chapter 3, attached and incorporated herein. BLANKET PERMIT APPLICATION 1. Blanket permit shall be issued and renewed annually on a fiscal year basis with an annual permit number. 2. A sub - number shall be assigned to each isolated excavation /paving location. Each such sub - number may be used for a maximum of three excavations, 900mm x 1500mm (3' x 5') each, or less, on the same block of the street and including the resultant permanent paving repair(s). 3. A monthly Maintenance Blanket Permit Activity Report (hereinafter referred to "Report "), its associated permit and inspection fees, and any self verifications of field compaction test results deemed to be reasonable and necessary by the City shall be provided to the City by the end of the first working week of the following month. Such Report will cover time period from the first day to the last day of every month. 4. The Report shall include assigned sub - number, location and purpose of excavation, size and type of surface cut, date completed, and signature of the City of Arcadia • • Blanket Excavation Permit Page 2 Applicant. Each sub - number will be posted after permanent paving repairs have been completed. 5. Each sub - number is subject to a permit fee and inspection charges set forth by resolution of the City Council. 6. The Report is subject to City's approval. Any adjustment to the Report will be processed through a separate City invoice (credit or debt). 7. The Applicant shall fax to the City a Daily Line -Up (including emergency repairs) on a daily basis to facilitate inspections by the City. BLANKET PERMIT LIMITATIONS Blanket permit only applies to the following: 1. Isolated excavations 900mm x 1500mm (3'x 5') or less. 2. Abandonment, repair, installation and replacement of service lines 50mm (2 ") or less in diameter. Main line installations are excluded from this agreement. 3. Required potholing for the Applicant's activities and City projects. 4. Boreholes to confirm leakage or to perform depth checks. BLANKET PERMIT CONDITIONS A. General 1. Failure to comply with any of the conditions of the blanket permit will result in immediate shutdown of the construction operation until such time as the conditions are complied with. 2. All work shall be done in accordance with applicable provisions of "Standard Specifications for Public Works Construction ", latest edition and City of Arcadia Standard Drawings, latest revision. 3. No work shall be started before 7:30 a.m. and after 4:00 p.m. unless otherwise authorized by the City. 4. No work shall be performed on City streets on Saturdays, Sundays, holidays and alternate Fridays when City Hall is closed, unless otherwise authorized by the City and at the Applicant's expense for inspection. 5. Applicant's contractor and all sub - contractors are required to obtain an Arcadia Business License. City of Arcadia • • Blanket Excavation Permit Page 3 6. Applicant (or his contractor) shall notify Underground Service Alert at (800) 422- 4133 or (800) 227 -2600 at least two (2) working days prior to commencement of excavation. 7. Residents or business occupants in the project area shall be notified 48 hours prior to start of work. B. Traffic Control 1. All traffic control provisions shall conform to the "Work Area Traffic Control Handbook" (WATCH Manual), latest Edition. 2. Applicant (or his contractor) shall maintain control devices throughout the construction period. Signs shall be removed immediately after the work is completed. 3. One traffic lane shall be maintained in each direction at all times. 4. All temporary traffic lanes shall be a minimum of 3 meter (10 feet) in width. In addition, lane clearances shall be a minimum of 1.5m (5) from an open excavation and 600 mm (2') from a curb or other vertical obstruction. 5. Safe ingress and egress to residences and /or businesses along the work shall be maintained at all times. 6. For any construction in the traveled way which results in traffic flow restriction, the Applicant shall at all times provide access for emergency vehicles and shall notify the Arcadia Fire Department. 7. Where conditions warrant restriction of parking, "No Parking" signs shall be posted by the applicant 24 hours prior to such requirement and the Arcadia Police Department shall be notified of such posting. The Applicant (or his contractor) shall maintain a record of posting such notices. This record is to be signed by the person actually responsible for doing this work. 8. Flashing arrow signs shall be required throughout the construction period whenever reducing a travel lane on any City streets with speed limit equal or higher than 35 MPH (see Attachment 2). 9. Traffic shall not be detoured across a double yellow line, painted medians, or left or two -way left turn lanes without prior approval of the City. 10. Any traffic marking obliterated or removed by the operations of the Applicant (or his contractor) will be replaced by the City at the Applicant's expense. City of Arcadia • • Blanket Excavation Permit Page 4 C. Working Conditions 1. Applicant (or his contractor) is responsible for thoroughly researching the records to determine if other facilities are in the area of excavation and to notify the owners of such facilities to locate or expose its facilities 48 hours prior to excavation. 2. Applicant (or his contractor) shall protect all substructures during excavation operation including street light and traffic signal conduits, traffic detector loops and storm drain connector pipes whichever is applicable. Any existing improvements damaged during construction shall be repaired immediately and to the satisfaction of the City. 3. All survey monuments, centerline ties and survey reference points shall be protected in place or re- established where disturbed in accordance with Section 8771 of the Land Surveyors Act. This work will be the responsibility of the Applicant and shall be at the Applicant's expense. 4. Applicant (or his contractor) shall make arrangements for furnishing an adequate supply of water for required use from the City using approved metering device. 5. Applicant (or sub - contractor) shall be responsible for alleviating all dust and nuisance conditions occasioned by his work. 6. No pothole shall remain open by the end of working day unless otherwise approved by the City. All potholes shall be protected safely at all times. 7. All equipment and /or material shall be removed from the City right -of -way (street and parkway) by the end of each working day unless prior written approval is obtained from the City. All equipment and /or material left overnight on any portions of the City right -of -way is a violation of the Arcadia Municipal Code Section 7230 and will be removed by the City at the Applicant's expense. 8. After completion of all work at the end of each working day the entire pothole area and adjacent streets shall be swept and cleaned to the satisfaction of the City. Temporary pavement repairs shall be made flush with existing street surface using temporary asphalt patch or other approved durable repair material. 9. All permanent resurfacing within City right -of -way shall be completed with 45 calendar days from the date of temporary resurfacing. Failure to complete permanent resurfacing within the specified time period upon City's written notification will cause the City to complete the work at Applicant's expense. 10. If the street cut is associated with new development and the excavation area is on the street slurry sealed within 3 year's moratorium period or rehabilitated /reconstructed within 5 year's moratorium period, the street cut area City of Arcadia • • Blanket Excavation Permit Page 5 shall be slurry sealed by the Applicant (or his contractor) after permanent paving is completed. The area to be slurry sealed (Type 1 slurry) shall be determined by the Inspector and pursuant to the attached guidelines (attachment 3). D. National Pollutant Discharge Elimination System (NPDES) Permit Requirements Water Pollution Control Compliance with Federal State and Local Regulations The applicant or his contractor is required to adhere to the provisions of the Federal Clean Water Act as regulated by the U.S. Environmental Protection Agency in Code 40, Code of Federal Regulation (CFR) Parts 122, 123, 124, the Porter - Cologne Act (California Water Code), the Waste Discharge Requirements for Municipal Storm Water Discharges within the County of Los Angeles and the City of Arcadia Municipal Code, Section 7810. Copies of suitable Best Management Practices (BMPs) for Construction Activities are available from www.casqa.org in form of the California Storm Water Best Management Practice Handbook ( CSWBMP). Contractors are to incorporate appropriate BMPs. Sediment Control Eroded sediment from areas disturbed by construction and from stockpiles shall be retained on site to minimize sediment transport from the site to streets, drainage facilities or adjacent property via runoff, vehicle tracking or wind. Construction Materials Control Construction related materials including, but not limited to, vehicle wash water, paints, fuels, wastes, spills or residue shall be retained on site to minimize transport from the site to streets, drainage facilities or adjacent property via runoff, vehicle tracking or wind. Saw Cutting: Shovel or vacuum saw -cut slurry and remove from site. Downstream catch basins, storm drains and sewer manholes are to be barricaded or covered to contain slurry during saw cutting operation. Refer to BMP CA2 in the CSWBMP Handbook. Concrete Truck Washout: Washout of concrete trucks will not be allowed in the gutters, paved street or catch basins. Washout on the subgrade will be allowed only if the runoff from such a discharge can be contained and not be allowed to enter any catch basin, storm drain or sewer manhole. Provisions shall be made to retain concrete wastes on site until they can be disposed of as solid waste. City of Arcadia • • Blanket Excavation Permit Page 6 Fuels, oils, solvent, and other toxic materials must be stored in accordance with their listing and not to contaminate the soil and surface waters. All approved storage containers are to be protected from the weather. Spills must be cleaned up immediately and disposed of in a proper manner. Spills may not be washed in the drainage system. Trash and construction related solid wastes must be deposited into a covered receptacle to prevent contamination of rainwater and dispersal by wind. E. Construction Details 1. All pipelines shall have a minimum depth of cover (below existing or proposed finished surface) of 450mm (18 ") in the parkway area, 800mm (32 ") in the local street and 1050mm (42 ") in the arterial street. 2. If requested, Applicant (or sub - contractor) shall provide Inspector with a ticket for the type of asphalt concrete (A.C.) and /or Portland cement concrete (P.C.C.) being constructed. 3. Plating open potholes shall be to the City's directions and satisfaction If steel plates are used, the minimum surface bearing width shall be 300mm (12 ") on side of the excavation, and the following minimum provisions shall apply for legal loads. (a) 1 9m x 1500mm x 1200mm (3/4" x 5' x 4') wide steel plates may be used to a 600mm (2') maximum span length. (b) 25mm x 2550mm x 1200mm (1" x 8'6" x 4') wide steel plates may be used to a 1350mm (4'6 ") maximum span length. Contractor shall secure plates in place. Plates shall not move under heavy breaking. Fine graded asphalt concrete shall be compacted to form ramps, maximum slope 8.5% with a minimum 300mm (12 ") taper to cover all edges of the steel plates. When steel plates are removed, the dowel holes in the pavement shall be backfilled with either graded fines of asphalt concrete mix, concrete slurry or equivalent slurry satisfactory to the City. Applicant (or his contractor) shall be responsible for maintenance of the steel plates, shoring, and asphalt concrete ramp. 4. Pothole in the Parkway Every effort shall be made to minimize damage to parkway landscaping (including sprinkler system, pavers, etc.) and features in parkways (e.g. mail box, signs and post, etc.). Parkway trees (if encountered) shall be circumvented. Restoration shall be made to the satisfaction of the City. 0 City of Arcadia Blanket Excavation Permit Page 7 Applicant (or his contractor) may use the native excavated soil as backfill material. (a) Pothole in the earth /SOD No restriction on the reasonable size of the pothole. (b) Pothole in the sidewalk Applicant (or his contractor) shall remove and replace full size concrete sidewalk panels. Sidewalk scoring lines shall correspond with scoring lines on adjacent sidewalk or shall be placed on 30 inch center both ways. (c) Pothole in the driveway apron or wheel chair ramps No potholes shall be permitted in any wheel chair ramps, alley or driveway approach, unless unforeseen conditions require otherwise, limits of concrete removal and replacement shall be determined in the field by the Inspector prior to removal. 5. Pothole on A.C. and/or on P.C.C. Cross Gutters /Spandrels /Streets (a) Pavement Removal All pothole dimensions shall be a minimum of 900mm x 900mm (3' x 3') to allow proper compaction and prevent damage to existing A.C. in good condition. ii. For excavations on P.C.C. streets, limit of concrete removal and replacement shall be determined in the field by the Inspector prior to construction. Applicant (or his contractor) shall remove and replace minimum half of the affected concrete panel unless otherwise authorized by the Inspector. iii. No potholes shall be permitted in curb and gutter, cross gutter or spandrel. Work shall be done by boring operation unless unforeseen conditions require otherwise, then the limits of concrete removal and replacement shall be determined in the field by the Inspector prior to construction. (b) Backfill and Compaction i. Potholes may be backfilled with native materials, crushed aggregate base or one sack cement slurry backfill (compaction test exempt) unless approved otherwise. Cement slurry backfill shall be City of Arcadia • • Blanket Excavation Permit Page 8 used in tunneled areas under concrete pavement, curb and gutter and cross gutter. ii. If potholes are backfilled with native materials or crushed aggregate base, upon City request the Applicant shall provide compaction testing by a Dynamic Cone Penetrometer with results organized in a table report and provided to the City. (c) Permanent Paving i. Asphalt shall be sawcut to a minimum of 75% of total depth. ii. For A.C. streets, asphalt concrete pavement shall consist of a minimum of two courses: First, a base course of PG64 -10 type B 19mm (3/4 ") aggregate size. The base course shall be 25mm (1 ") deeper than existing A.C. pavement. Second, a 25mm (1 ") thick finish course of type D1 PG64 -10 9.5mm (3/8 ") aggregate size. iii. For P.C.C. streets, the applicant (or his contractor) shall submit concrete mix design to the City for approval. Tie bars may be required at the discretion of the Inspector. INSURANCE REQUIREMENTS The Applicant and/or sub - contractors shall furnish the City with a Policy or Certificate of Liability Insurance in the amounts set forth below in which the City is named additional insured. Proof of such insurance shall be subject to City Attorney's approval and shall be filed with the City and be in effect at all times during the performance of work under this Agreement. The amounts of liability insurance shall be: General Liability $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Automobile Liability $1,000,000 combined single limit per accident for bodily injury and property damage. Workers' Compensation and Employer's Liability Coverage Workers' compensation limits as required by the Labor Code of the State of California. Employers Liability limits of $1,000,000 per accident for bodily injury or disease. Insurance Endorsements: City of Arcadia • • Blanket Excavation Permit Page 9 The insurance policies shall contain the following provisions, or Applicant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: General Liability The general liability policy shall be endorsed to state that the City, and its officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the Work or operations performed by or on behalf of the Applicant, including materials, parts or equipment furnished in connection with such Work; and (2) the insurance coverage shall be primary insurance as respects the City of its officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Applicant's scheduled underlying coverage. Any insurance or self- insurance maintained by the City or its officials, officers, employees, agents or volunteers shall be excess of the Applicant's insurance and shall not be called upon to contribute with it in any way. Automobile Liability The automobile liability policy shall be endorsed to state that the City, its officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Applicant or for which the Applicant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City and its officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Applicant's scheduled underlying coverage. Any insurance or self- insurance maintained by the City or its officials, officers, employees, agents and volunteers shall be excess of the Applicant's insurance and shall not be called upon to contribute with it in anyway. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City and its officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Applicant. All Coverages Each insurance policy required by this Contract shall be endorsed to state that: (1) coverage shall not be canceled, materially changed or reduced in amount except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City or its officials, officers, employees, agents and volunteers. Verification of Coverage: r] City of Arcadia Blanket Excavation Permit Page 10 0 Applicant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Contract. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before Work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. RESOLUTION OF DISPUTES 1. Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 2. If any action at law or in equity is brought to enforce or interpret any provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded. MODIFICATIONS /AMENDMENTS OF AGREEMENT This Agreement is subject to modification by mutual agreement between the City and the Applicant which such changes shall be incorporated by written amendments to this Agreement. The parties agree that the requirement for prior written changes, amendments, or modifications to this Agreement may not be waived and any attempted waiver shall be void. TERMINATION OF AGREEMENT The City may terminate the whole or any part of this Agreement at any time without cause by giving ten (10) working days written notice to the Applicant of such termination and specifying the effective date thereof. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. EFFECTIVE DATE This Agreement shall become effective as of the date set forth below in which the last of the parties, whether the City or the Applicant, executes said Agreement. ACKNOWLEDGMENT The Applicant has read and reviewed this Agreement and agrees to comply with and be bound by all the terms, conditions and provisions in this Agreement. City of Arcadia Blanket Excavation Permit Page 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized. Applicant: Soo�rre" Ckt4 *aww %3 Date Approved As to Form Steph n P. Deitsch, City Attorney m Agency: I�f� a� �hrrad�r� Pat Malloy, As istant ity Manager, Public Works Services Director Date OEM r00: