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HomeMy WebLinkAboutC-2391t; i RECEIVE CITY OF ARC IA AUG z 2 2008 AUSD Contract No. CITY A�M% WT FOR PUPIL TRANSPORTATION 08 -09 -037 »00.10 Ca3C, 1 This agreement is entered into on 11'h day of June, 2008, by and between City of Arcadia of Los Angeles County, ( "City "), and the Board of Education of the Arcadia Unified School District of Los Angeles County ( "District ") which agree as follows: WHEREAS, Arcadia is desirous of contracting with District for said services; and WHEREAS, District desires to provide such services under the terms and conditions hereinafter set forth: 1. Provisions of Transportation Services: District, in consideration of the payments to be made to District by City as set forth below, hereby agrees to provide transportation services for the summer recreation program as requested, in accordance with Attachment "A" and Attachment `B ", and additional trips as requested and mutually agreed upon throughout the tern of this contract. A schedule of services to be provided under this agreement shall be determined between the parties at least fifteen (15) days in advance of the need for services. 2. Payment: In consideration of the services rendered by District under this agreement, City agrees to reimburse District for transportation services in accordance with District's proposal, Attachment `B ", dated May 22, 2007. Arcadia agrees to pay District Invoices within 30 days. 3. Compliance With Law: While performing the duties required, District agrees to comply with and observe all the provisions of the California Vehicle Code and all other applicable laws. In addition, District agrees that in the performance of this agreement, it shall comply with all applicable state and federal regulations concerning non - discrimination against protected groups. 4. Termination: Either party, at its sole discretion, may terminate this agreement upon provision of thirty (30) days written notice of the intent to terminate to the other party. 5. Independent Contractor: City assumes no liability for the payment of salary, wages, or other compensation to agents or employees of District performing services hereunder for City or any liability other than that provided in this Agreement. City shall not be liable for compensation or indemnity to officers or employees of District for injury or sickness arising out of performance of this agreement. 6. Assignment: This contract may not be assigned by either party without the written approval of the other. A. District shall employ and train bus drivers assigned to drive City contracted buses in such a manner as to meet or exceed State and Federal laws, rules and regulations governing such requirements. 1 +� •. B. The buses and equipment used by District to provide City with transportation services shall meet or exceed all State, Federal and County laws, rules and regulations governing such requirements. C. City shall have the right to request that District request a driver assigned to drive a bus for City contracted services after City discusses their concerns regarding the driver with District. 7. Modification: This contract may be modified by the mutual written consent of the parties. No modification shall be valid unless written and signed by the parties. 8. Term: This contract shall become effective on July 1, 2008 and shall run for the period ending June 30, 2009. 9. Indemnification: District shall indemnify, hold harmless, and defend City, its governing board, officers, agents, employees from any and all claims, demand, loss, liability, injury, death, suits or judgments derived from out of or alleged to arise out of or in consequence of District's performance of this agreement, or from any act or omission of District, its agents or employees, or any negligent or intentional act or omissions of District, its agents or employees which injure or damage any participants or other third parties, including City personnel or representatives. City shall indemnify, hold harmless, and defend District, its governing board, officers, agents, and employees from any and all claims, demands, loss, liability, injury, death, suits, or judgments arising out of or alleged to arise out of or in consequence of City's performance of this agreement, or from any act or omission of City's, its agents, or employees, including, but not limited to any negligent or intentional acts or omissions of City, its agents or employees which injure or damage any participants or other third parties, including District personnel or representatives. 10. Insurance: District agrees to obtain and keep in force during the term of this agreement a policy of comprehensive public liability insurance insuring District and City against any liability for accident, injury or death arising out of or in consequence of this agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000) for any injury to or death of any person or persons in any single accident or occurrence. Said policy of comprehensive public liability insurance shall guarantee to City at least thirty (30) days written notice prior to cancellation and shall name City, its governing board, officers, agents, employees as additional insured and shall state that such coverage is primary to any other coverage of the City. District shall obtain and maintain, or be self - insured for, during the period of this agreement, broad form automobile liability insurance coverage with limits determined by the City. Said insurance shall apply to both owned /leased and non -owned vehicles used by District's employees or participants in the performance of this agreement. In Witness Whereof, the parties to this agreement have caused their names to be affixed hereto by the proper officers thereof. ARCADIA UNIFIED SCHOOL DISTRICT By: Printed Name: Christina Aragon nQ Title: Assistant Superintendent— Business Services 6 �2� Date: 08/25/08 Board Approval: 06/10/08 CITY OF ARCADIA By: T)Cr-V,1 Printed Name: Don Penman Title: City Manager Date: 717 /0 F\ • a 9E #1 i 0 • April 29, 2008 City of Odetta Garcia, Transportation Supervisor Arcadia Arcadia Unified School District 234 Campus Drive Administrative Arcadia, CA 91007 Services SUBJECT: RENEWAL OF QUOTE #PA0708 -011 BUS Department TRANSPORTATION SERVICES Dire,ror of Administrarive Services 240 West Huntington Drive .Post Ofirc Box 60021 Arndia, CA 91066 - 6021 (626) 574 - 5424 (626) 821 - 0092 Fax ATTACHMENT A The City of Arcadia has a contract with you under Purchase Order No 77587 which is due to expire on June 30, 2008. That purchase order was issued based on your bid submitted on Quotation Request No. PA- 0708 -011 and is to provide bus transportation services for the Recreation & Community Services Department. The City of Arcadia hereby exercises the option to renew the agreement at the existing prices, terms and conditions for the period of July 1, 2008 through June 30, 2009 as indicated on the Bidder's Proposal page submitted with that quote. A new purchase order covering the period of July 1, 2008 through June 30, 2009 will be mailed to you in early July, 2008. Please note that this is the first year of two years that a renewal option may be exercised. Thank you for your offer to renew and we look forward to continuing our business relationship with you. If you have any questions, please feel free to .call me at (626) 574 -5462. Sincereli,�'��k� - J `-Jan Steese Purchasing Officer JS C: file Sara Somogyi, Rec. & Comm. Services Director 0 0 WACHMENT B CITY OF ARCADIA QUOTATION REQUEST — NOT AN ORDER PURCHASING DIVISION . 240 WEST HUNTINGTON DRIVE — P.O. BOX 60021. ARCADIA, CALIFORNIA 91066 -6021 Rick Lewis Arcadia Unified School District Transportation 35 W: St. Joseph Arcadia, CA 91007 THIS QUOTATION REQUEST IS SUBJECT TO THE TERMS, INSTRUCTIONS, AND CONDITIONS ON THE FACE OF THIS QUOTATION AND ON THE REVERSE SIDE HEREOF. CONSIDERATION CANNOT BE GIVEN. TO QUOTATIONS RECEIVED AFTER 11:00 AM Ma 22, 2007 FORFURTHER DETAILS CALL: (626) 574 -5462 Jan Steese QUOTATION NO.: PA0708 -011 Pa e 1 of 9 When bidding on an "or equal" or on goods other than UNTr PRICE UNIT AMOUNT ITEM :- QUANTITY DESCRIPTION: those specified, Bidder must give . complete_ description. .- PRICE AGREEMENT NO. PA 0708 -011 TO PROVIDE BUS TRANSPORTATION SERVICES FOR THE REC ATION AND COMMUNITY SERVICES DE ARTMENT FOR THE PERIOD OF JULY 1, 2007 THROUGH JUNE 30,2008 WITH THE OPTION TO RENEW ON A YEAR - BY -YEAR BASIS FORA MAXIMUM OF THREE (3) YEARS THEREAFTER IN ACCORDANCE WITH ALL TERMS; CONDITIONS, SPECIFICATIONS AND EXHIBITS ATTACHED AND IN CONFORMANCE WITH THE ATTACHED . BIDDER'S PROPOSAL SHEET. NO FAXED BIDS WILL BE ACCEPTED. BIDDER'S TO COMPLETE AND RETURN AS YOUR BID THE ATTACHED BIDDER'S PROPOSAL SHEET. FAILURE TO RETURN THE ATTACHED BIDDER'S PROPOSAL SHEET MAY DISQUALIFY YOUR BID. NO OTHER FORMS WILL BE ACCEPTED. All questions regarding this quotation request are to be directed to Jan Steese, Purchasing Officer at (626) 574 -5462. 0 0 INSTRUCTIONS TO BIDDERS. Page 2 of 9 UNLESS OTHERWISE INDICATED, ITEMIZED NET PRICES SHALL BE F.O.B. DELIVERED ON CITY PREMISES OR IOBSITE TO BE SPECIFIED ON THE PURCHASE ORDER BUT WILL BE I TTHIN CITY OF ARCADI A CITY LIMITS. Municipalities are EXEMPT from Federal Excise Taxes and prices quoted are to EXCLUDE Federal taxes. EXEMPTION CERTIFICATES will be furnished upon request. Unless otherwise indicated, prices will be considered to EXCLUDE STATE AND CITY SALES OR USE TAX, which is payable by the City. In the event, unit prices and the total amount stated by the bidder for an item are not in agreement, then the unit price alone will be considered as representing the bidder's intention, and the total will be corrected to conform thereto. The Internal Revenue code requires us to issue Form 1099 for certain payments made to Payees other than Corporation. For each failure to furnish a TAXPAYER IDENTIFICATION NUMBER COULD RESULT IN A $50.00 PENALTY BEING ASSESSED by IRS. In addition, we will be required to withhold 20 percent from payments subject to 1099 Reporting, if you fail to furnish us your IDENTIFICATION NUMBER. The City Reserves the right to reject any or all quotations, to waive any technicalities and informalities, and to accept or reject all or any part of this quotation at prices shown. Unless otherwise indicated, prices quoted herein are considered FIRM and shall remain open and not be withdrawn for a period of sixty (60) days after the due date. ALL EQUIPMENT AND/OR MATERIAL REFERRED TO IN THIS QUOTATION. SHALL IN ALL RESPECTS BE IN FULL COMPLIANCE WITH ALL CAL /OSHA SAFETY AND HEALTH ORDERS. Return this quotation form whether you quote or not. Retain a copy for your file. Extra copies of this quotation will be made available upon request. . Any bidder wishing to bid recycled material is encouraged to do so as an option to this bid. When bidding "or approved equal'. items, bidder must state complete make, model or product number of alternate being bid. Bidder must also submit with the bid complete descriptive literature on item(s) being bid. Failure to identify product or submit literature with your bid may disqualify your bid. All businesses doing work in the City of Arcadia should verify with the License Office if they are required to be registered for and pay the Arcadia Business Tax. Successful bidder shall be required to furnish Certificate of Insurance and Endorsement naming the City of Arcadia, its officers; officials, employees and agents as additional insured on all installation quotations. If insurance is required, it will be stipulated on the quotation request form or in the detailed specifications and copy of the City's insurance requirements will be attached to the quotation request. Failure to provide all information on this quotation request form or on any attachments to this quotation request may result in disqualification of the bid. Return your response in the enclosed envelope provided with this quotation request or clearly mark the outside of your envelope with the quotation request number and the due date. On construction quotes, Contractor shall verify that all materials used on the site are free of asbestos containing materials and any materials specified that do contain asbestos will be brought to the attention of the City representative for review and selection of a substitute product. This request for bid, when returned to the City as an offer for material and/or services will constitute the full agreement between the City and Vendor if a purchase order is awarded. Any changes to the attached documents for proposal must be made at the time the bid is submitted. Any changes and/or amendments to this agreement presented after the successful vendor receives a purchase order will not be accepted. Unless the City includes a stipulation for a separate agreement to be executed, the City will not execute any other agreement in conjunction with this quotation request or the purchase order. Quotation No, PA 06 -07 -001 Due Date: May 17, 2007 Page 3of9 GENERAL CONDITIONS BACKGROUND: The City of Arcadia Recreation and Community Services Department has operated a Day Camp program at Wilderness Park, 2240 Highland Oaks Drive, Arcadia for over 40 years. During these years the program has grown in terms of the number of weeks camp offered and — the number of campers attending. The City also has a Sports Camp program for three weeks each summer at the Arcadia High School Campus, 180 Campus Drive, Arcadia. In addition the department sponsors weekly family excursions eight weeks in the summer and at various other times of the year. SCOPE OF SERVICES: The City of Arcadia is seeking proposals for bus services on an annual basis. This quotation request will cover the period July 1, 2007 — June 30, 2008 for summer day camp, summer sports camp and Southern California family excursion transportation at various times during the year. These services will be required for Day Camp, Sports Camp and Family Excursions and all will require separate busses as explained below. Day Camp and Sports Camps are held Monday through Friday and Family Excursions are mostly on Fridays. The City requires two to four (2 -4) busses per day, Monday through Thursday and three to six (3 -6) busses on Fridays. Attached is a draft of the Day Camp, Sports Camp and Family Excursion schedules for your information. It is your responsibility to familiarize yourself with these schedules prior to submitting your bid. SUCCESSFUL BIDDER'S RESPONSIBILITY: It is extremely important that the successful vendor be at the specified location promptly at the time specified in the schedules. All busses need to be clearly identified via a sign or other appropriate media as "ARCADIA CAMP" busses. For example, some type of sign in the curb side window of the bus or in the bottom right hand side of the windshield. Parents and children need to know that the bus they are boarding is for the Arcadia Camps. Successful vendor must provide certified drivers and vehicles in accordance with all local, state and federal bus rules and regulations. By submitting a bid to the City, the vendor certifies that he /she follows all applicable rules and regulations. Successful vendor must be capable of understanding and/or have the knowledge to understand complex route planning and follow- through. The City of Arcadia would prefer school bus type busses rather than motor coach type. Air conditioning is not required. 0 0 Quotation No, PA 06 -07 -001 Due Date: May 17, 2007 Page 4 of 9 GENERAL CONDITIONS (continued) SUCCESSFUL BIDDER'S RESPONSIBILITY (continued) Bus drivers must have radio contact with their base facility at all times. The base facility must provide the radios as well as maintain contact with the driver at all times. The City- of Arcadia would prefer to have the same drivers every day throughout all camps in order to ensure consistency in routes, familiarity with routes and recognition of the drivers to the parents and Arcadia staff. In the event a driver is ill or absent, the successful vendor must provide a qualified replacement driver. The City will provide at least one staff member per bus to ride each bus to assist with child supervision and route knowledge if necessary. In the event any busses break down of become inoperable, successful vendor must be able to provide a replacement bus within 30 minutes, including the need to refuel the busses. Busses are to be refueled each morning to ensure enough fuel for entire route or make arrangements for refueling when there are no passengers on the busses. Fuel and all associated maintenance costs are the sole responsibility of the bus company and it's drivers. DAY CAMP: For the summer of 2007 there will be nine (9) weeks of Day Camp serving up to 104 campers per week. The camp accepts children entering I" through 6`h grades. The camp operates at Wilderness Park, Monday through Friday from June 18 through August 17, 2007 except for July 4, 2007. It is anticipated that the 2008 schedule will be similar to that listed for 2007. Day Camp will require two busses per day, each following their own fixed route with fixed stops that must follow a time schedule.. Campers are to be picked up between 8:53 and 9:30 a.m. and returned home between 3:00 and 3:35 p.m. On Tuesday and Thursday afternoons the Day Camp children will go to the Arcadia High School pool from Wilderness Park at approximately 12:30 p.m. After swimming the children will need to be transported back to the original stops they were picked up from during the morning route. Please note that the Tuesday and Thursday return times are the opposite the rest of the week, as departure is from Arcadia High School. See "Exhibit 1" attached. Each week, at Day Camp there will be one excursion to an off site location. Day Camp excursions are noted on the attached Sheet "Exhibit 3 ". Quotation No. PA 06 -07 -001 Due Date: May 17, 2007 Page 5 of 9 GENERAL CONDITIONS (continued) SPORTS CANIP: For the 2007 summer season there will be three (3) weeks of Sports Camp serving up to 96 campers per week. One sports camp will accept children entering I" through 4th grades and two of the sports camps will accept children entering 5`h through 9`h grades. The three camps operate Nlonday through Friday, July 30- August 170 at Arcadia High School. It is anticipated that the schedule in the future years will be similar to what is noted for 2007. Sports Camp will typically require only one bus, however if enrollment exceeds 82 campers two busses wilt be required. If two busses are required the route will be split accordingly as mutually agreed upon with City staff. Sports Camp busses pick up campers between 8:34 a.m. and 9:30 a.m. following a fixed route and transport campers to the same stops between 3:00 p.m. and 3:45 p.m. See "Exhibit 2" attached. Sports camp has two excursions per week, one on Tuesday and one on Friday. Each of the off -site excursions (Exhibit 3) will require two busses. FAMILY EXCURSIONS The City operates Family Excursions on eight (8) consecutive Fridays, June 22 through August 10, 2007. Specific dates, times and locations are shown on the attached schedule, "Exhibit 3 ". Family excursions at other times of the year will be to some of the same locations. At least one bus will be required for each family excursion and many trips will need two busses. If two busses are required, the City will give at least a forty -eight (48) hour verbal notice to the vendor. Successful vendor will be required to submit the name and phone number of a contact person who will be responsible for scheduling additional busses, if any are needed. Friday excursion times will vary departing between 9:00 a.m. and 12:00 p.m. and will return between 2:30 p.m. and 8:00 p.m. as outlined in attached "Exhibit 3 ". Family excursions leave from and return to Arcadia Community Center, 375 Campus Drive, Arcadia. The number of participants for these excursions vary between 70 and 140. Busses are to report by the check in time noted in attached "Exhibit 3 ". PERIOD: This agreement shall be for the annual period of approximately July 1, 2007 -June 30, 2008 with the option to renew on a year -by -year basis for a maximum of three (3) additional seasons. • • Quotation No, PA 06 -07 -001 Due Date: May 17, 2007 Page 6 of 9 GENERAL CONDITIONS (continued) PARKING FEES: Any /all bus parking fees that may be incurred during day camp, sports camp or excursions will be paid by the City of Arcadia in £till. NUMBER OF OCCUPANTS: Throughout this contract the number of occupants typically varies between 82 and 104 for camps and between 70 and 140 for excursions. PRICES: It shall be understood that the unit prices quoted herein are to remain firm for the entire term of the agreement and any extended period, if any is offered. INSURANCE: Successful bidder will be required to furnish a Certificate of Insurance. TER'MIINATION OF AGREEMENT: The City of Arcadia desires the option of extending this agreement on a year -by -year basis. If such option is exercised, the prices, terms and conditions quoted herein are to remain firm for the extended period of the agreement. AGREEMENT OR EXCEPTION TO THIS OPTION MUST BE SPECIFIED ON THE ATTACHED BIDDER'S PROPOSAL SHEET. EXTENSION OF CONTRACT TO OTHER LOCAL AGENCIES: The prices, temis and conditions of this bid may be extended to other govennnental agencies at the mutual agreement of both the agency and the bidding vendor. All requirements of the specifications, purchase orders, invoices and payments with other agencies would be handled directly with the successful bidder. The City of Arcadia does not warrant any additional use of the contract by such agencies. The bidder's response as requested on the Bidder's Proposal Sheet will in no way affect the City of Arcadia's consideration of this bid. Agreement or exception to this must be clearly noted on the Bidder's Proposal Sheet attached. TRANS PORTATION/IDENTIFICAITON: The first day of each camp session, a City of Arcadia staff member, on each bus, will attach a colored plastic identification band on the child's wrist. This band will identify the child's bus and bus stop. The band should be left on the child's wrist for the week's duration. In the event the band was removed or lost, city staff assigned to that bus will have a list of the names of the children riding that particular bus and staff will provide replacement wristbands. 0 Quotation No, PA 06 -07 -001 Due Date: May 17, 2007 Page 7 of 9 GENERAL CONDITIONS (continued) DROP OFF OF CHILDREN: On occasion and/or in the event a guardian/parent is not at the drop off location on the camp bus route the child will be required to complete the remainder of the stops. Successful bus company's driver must return with the child(ren) to the Arcadia Community Center, 375 Campus Drive, Arcadia for City staff to contact guardian/parent. Bus driver can leave as soon as child is released to recreation staff at the Community Center. Quotation No. PA 06 -07 -001 Due Date: May l7, 2007 Page 8 of 9 BIDDER'S PROPOSAL SHEET DAY CAMP EXCURSION COSTS: 180.00 1 per da per bus for day camp $ inn , nn per round trip per bus to Boomers, Upland $ 230.00 per round trip per bus to L.A. Zoo, Los Angeles $ 12 S _ n n per round trip per bus to Bahama Lanes, Pasadena $ 300 _ no per round trip per bus to the Pump it Up, Chino $ 150.00 per round trip per bus to Pasadena Ice Skating Center, Pasadena $ 250.00 per round trip per bus to California Science Center and LMAX, L.A. $ 1 3 5 _00 per round trip per bus to Chuck E Cheese, Monrovia 135.00 per round trip per bus to Penny Carnival (Eisenhower Park) Arcadia SPORTS CAMP EXCURSION COSTS: $ 165. 0 0 per day per bus for sports camp $ 265.00 per round trip per bus to Pump it Up, Chino $ 1 25.00 per round trip per bus to Bahama Lanes, Pasadena $ 155.00 per round trip per bus to Laser Star Laser Tag, Glendora $ 1 1 5.00 per round trip per bus to Grand Slam Batting Cages, Monrovia * DROP OFF AND PICK UP ON HIGHLAND OAKS AT ENTRANCE TO WILDERNESS PARK. • • Quotation No. PA 06 -07 -001 Due Date: May 17, 2007 Page 9 of 9 BIDDER'S PROPOSAL SHEET (continued) FAMILY EXCURSION COSTS: $ may or may not as stipulated undeYthe General Conditions above for the period of Two ( 2) one (1) additional year; two (2) additional years or three (3) additional years. Cash discount terms of N % A % N/A days, /prox. for prompt payment will be allowed (Minimum of 20 days required). Will this bid be extended to other public agencies? YES x NO The undersigned bidder hereby agrees to furnish bus transportation services at the unit prices quoted above for the period stipulated. ARC'ADIA UNIFIED SCHOOL DISTRICT Company Name 234 CAMPUS DRIVE ARCADIA CA. 91007 Add re 11 1/ / City State Zip Cr� /,J�%/�� ODETTA GARCIA- TRANSPORTATION SUPERVISOR Authorized Signature Printed Name & Title (626) 821 -1435, EXT.225 (626) 445 -2040 Telephone No. Fax No, 95- 6000133 Taxpayer 400. 00 per round trip per bus to Los Angeles Zoo $ 375.00 per round trip per bus to Pump it Up, Chino $ 285. 00 per round trip per bus to Laser Stu, Glendora $ 435 . 00 per round trip per bus to Boomers, Upland $ 725 00 per round trip per bus to Magic Mountain, Valencia $ � a s 00 per round trip per bus to Santa Monica Pier $ 665.00 per round trip per bus to Knott's Berry Farm, Buena Park $ 565.00 per round trip per bus to Soak City, Buena Park The City of Arcadia MAY exercise it's option to renew this agreement may or may not as stipulated undeYthe General Conditions above for the period of Two ( 2) one (1) additional year; two (2) additional years or three (3) additional years. Cash discount terms of N % A % N/A days, /prox. for prompt payment will be allowed (Minimum of 20 days required). Will this bid be extended to other public agencies? YES x NO The undersigned bidder hereby agrees to furnish bus transportation services at the unit prices quoted above for the period stipulated. ARC'ADIA UNIFIED SCHOOL DISTRICT Company Name 234 CAMPUS DRIVE ARCADIA CA. 91007 Add re 11 1/ / City State Zip Cr� /,J�%/�� ODETTA GARCIA- TRANSPORTATION SUPERVISOR Authorized Signature Printed Name & Title (626) 821 -1435, EXT.225 (626) 445 -2040 Telephone No. Fax No, 95- 6000133 Taxpayer DAY CAMP BU5 5CHEDULE BUS NO. 1 (BLUE WRIST BAND) Pick -Up Time Stop Location I Return Trip Mon /Wed /Fri Return Trip Tu /Th 8:53 am 1 N/E Holly Avenue - Los Tunas N/W 3:29 pm N/E 3:06 pm 8:55 am 2 5/E Holly Avenue - Lemon Avenue N/W 3:27 pm 5/E 3:08 m 8:57 am 3 S/E Ho Ily Avenue - Leroy Avenue N/W 3:25 pm 5/E 3:10 pm 9:00 am 4 N/E Fairview Avenue - La Cadena S/W 3:23 pm N/E 3:12 pm 9:04 am 5 S/E Golden West- FairviewAvenue N/W 3:21 PM 5/E 3:15 pm 9:06 am 6 5/E Golden West - Balboa Drive N/W 3:19 pm S/E 3:17 pm 9:08 am 7 S/E Altura -Hugo Reid Dr.- Elementary School S/E 3:17 pm S/E 3:19 pm 9:10 am 8 S/E Altura Road - Encanto Drive S/W 3:15 pm S/E 3:20 pm 9:14 am 9 5/E Dexter Avenue - Hampton N/E 3:12 pm S/E 3:24 pm 9:17 am 10 S/E Orange Grove - Santa Mar arita S/W 3:08 pm S/E 3:27 pm 9:20 am 11 5/W Orange Grove - Rancho Road N/E 3:06 m 51W 3:29 pm 9:30 am ARRIVE AT WILDERNESS PARK LEAVE WILDERNESS PARK /POOL 3:00 pm 3:00 pm N/E - Northeast N/W - Northwest S/E - Southeast S/W - Southwest BUS NO. 2 (ORANGE WRIST BAND) Pick -Up Time Stop Location I Return Trip Mon /Wed /Fri Return Trip Tu /Th 8:54 am 1 S/W California - Second Avenue N/E 3:35 m S/W 3:03 pm 8:59am 2 FRONT - Camino Grove School 3:30 m 3:08 pm 9:02 am 3 N/E Sixth Avenue -Lon den Avenue 51W 3:27 m N/E 3:11 pm 9:04 am 4 S/E Second Avenue -Lon denAvenue N/W 3:25 pm S/E 3:13 pm 9:06 am 5 S/E Second Avenue - Camino Real N/W 3:23 pm S/E 3:15 pm 9:10 am 6 N/W Diamond St. - First Avenue 51W 3 :19 pm N/W 3:19 pm 9:16 am 7 S/E Colorado Blvd. - Santa Cruz N/E 3:13 pm S/E 3:25 m 9:20 am 8 S/E Highland Oaks - Sycamore N/W 3:09 pm 5/E 3:29 m 9:23 am 9 5/E Highland Oaks - Virginia St. N/W 3:07 pm 5/E 3:32 pm 9:26 am 10 S/E Highland Oaks- Elkins (Lower) S/W 3:05 pm S/E 3:35 pmj 9:30 am ARRIVE AT WILDERNESS PARK LEAVE WILDERNESS PARK /POOL 3:00 pm 3:00 pm N/E - Northeast N/W - Northwest 5/E - Southeast S/W - Southwest On Tuesday and Thursday, Swim Days, busses will leave from the pool rather than Wilderness Park. (Please note the different return time schedule.) Day'Camp Hours • • 1) Day Camp Hours ore Monday through Friday (excluding July 4 ") 9:30 am to 3:00 pm: Park Location 2) Wilderness Park may be reached by going north on Santa Anita to Elkins, right on Elkins to Highland Oaks, and left on Highland Oaks to the park entrance. Park address is 2240 N. Highland Oaks Dr. The telephone number of the Day Camp Office is (626) 355 -0138. Contact the Camp Manager for assistance. Transportation 3) Transportation by bus is included in the day camp fee. The complete list of bus stop pick -up and drop -off times is included on the opposite side of this paper. WHEN DROPPING CHILDREN OFF OR PICKING THEM UP PLEASE LEAVE PLENTY OF ROOM FOR THE BUS AT THE SPECIFIC CORNER. CAMPERS SHOULD BE AT THEIR BUS STOP 10 MINUTES PRIOR TO THE DESIGNATED PICK -UP TIME. It is the responsibility of the parent to transport their child to camp if the bus is missed. Campers will be returned to the some bus stop. Return times are approximate and may vary 10 -20 minutes. 4) The first day of each camp session, the Counselors on each bus will attach a colored plastic identification band on your child's wrist. This band will identify your child's bus and bus stop. The band should be left on your child's wrist for the week's duration. 5) Campers not using bus transportation can be dropped of at Wilderness Park no earlier than 9:30 am and picked up no later than 3:00 pm. These campers will also have a colored wristband indicating that they are non -bus riders. The band should be left on your child's wrist for the week's duration. 6) If campers are to be released from our supervision during the day it is imperative that the parent /guardian provide a note to the Camp Manager that morning indicating the camper's name the time, and to whom the child should be released. YOUR CHILD MUST CHECK OUT WITH THE CAMP MANAGER BEFORE THEY CAN BE RELEASED. This is for the safety of all participants. Any participant not providing a note will be released in accordance with their regular pick up routine. Lunch /Snack 7) Free milk will be provided each day with lunch. 8) Campers should bring a sack lunch every day except Friday when there will be a cookout and lunch will be furnished. The lunch includes: an all -beef hot dog, a bag of chips, and fruit punch. 9) On the first day of each camp session a popsicle will furnished for the afternoon snack. Each week a cooking activity is provided and homemade ice cream. will be made. For more information on the ingredients used or food being prepared contact the Camp Manager. The staff requests that any food allergies should be noted on the registration form /health record. Swimming /Excursion 10) On Tues. and Thurs. of each week campers will be transported by bus to the Arcadia High School Pool for swimming. Water games will be held in the park on Fridays. Campers should bring swimsuit and towel on Tues., Thurs. and Fridays. If for some reason your child cannot swim on a particular day, it is suggested that the child be picked -up either at Wilderness Park by 12:45 pm or at the pool after 1:20 pm. 11) The Arcadia High School Swimming Pool is located on Duarte Rd. just east of the North Gym, next to the tennis and basketball courts. The phone number is (626) 445 -3105. 12) Excursions have been planned for most day camp sessions. Campers must wear their camp t -shirt on the day of the excursion. Trips are listed in the summer brochure and more specific information can be obtained on the letter distributed each session. Additional Information 13) Suggested suitable camp clothes: comfortable pants or shorts, camp t -shirt or blouse, athletic shoes (no sandals), and sweatshirt if mornings are cool. 14) More detailed session information pertaining to trips and special events will be provided. Questions or concerns can be directed to the Camp Manager during camp hours at (626) 355 -0138. N/E - Northeast N/W - Northwest S/E - Southeast S/W - Southwest Pick -Up Location Return Trip Time 8:34 a.m. First Avenue - Santa Clara Street 3:45 p.m. N/E N/W 8:38 a.m. Highland Oaks — Sycamore Avenue 3:41 p.m. S/E N/W 8:41 a.m. Grandview Avenue — Highland Oaks 3:39 p.m. NAV S/W 8:45 a.m. Orange Grove Blvd. — Santa Anita Avenue 3:36 p.m. N/W S/VV 8:50 a.m. Rancho Road - Foothill Boulevard 3:33 p.m. N/W N/E 8:56 a.m. Dexter Avenue - Fallen Leaf Road 3:29 p.m. SAV S/E 9:03 a.m. Hugo Reid Elementary School 3:25 p.m. 9:08 a.m. Golden West Avenue — Fairview Avenue 3:21 p.m. N/W N/E 9:14 a.m. Holly Avenue - Camino Real Avenue 3:16 p.m. N/W S/E 9:16 a.m. Holly Avenue — Longden Avenue 3:15 p.m. N/W N/E 9:20 a.m. Longden Avenue - Santa Anita Avenue 3:12 p.m. S/E N/VV 9:22 a.m. Longden Avenue - Sixth Avenue 3:10 p.m. S/W N/W 9:24 a.m. Sixth Avenue - Camino Real Avenue 3:07 p.m. S/E S/W 9:26 a.m. Camino Real Avenue - Second Avenue 3:04 p.m. N/W S/W 9:30 a.m. ARRIVE AT ARCADI.A HIGH SCHOOL LEAVE ARCADIA HIGH SCHOOL 3:00 P.M. ' SOORTS CAMP INFORYIP&ION 1. Juice will be served free each day with lunch. Campers should bring a lunch each day. Orange juice and graham crackers are served during morning break every day of sports camp. 2. It is important that each camper be at the bus pick -up on time. WHEN DROPPING CHILDREN OFF OR PICKING THEM UP PLEASE LEAVE PLENTY OF ROOM FOR THE BUS AT THE SPECIFIC CORNER. It is the responsibility of the parent to transport their child to the High School if the bus is missed. Campers will be returned to the same bus stop. 3. Campers should bring a swimsuit and towel on Monday and Wednesday; swimming will be from 1:00 p.m. to 3:00 p.m. 4. The Arcadia High School is located at 180 Campus Drive. The swimming pool is located on Duarte Road east of the North Gymnasium. Pool telephone is 445 -3105. 5. Suggested suitable camp clothes: Comfortable jeans or shorts, camp t -shirt and tennis shoes. (No sandals or cleats.) 6. Be sure Health Record, included in the Camp Brochure, is submitted to the Recreation Department prior to attending camp. 7. Campers will meet at the East end of the High School faculty parking lot on Campus Drive at 9:30 a.m. daily. 8. Campers generally are taken on two excursions each week during Sports Camp. This year, excursions are on Tuesday and Friday. SUMMER EXCURSIONS - 2008 Familv Excursions Dates /Fridays Depart/Return 6/27 Laser Star, Glendora 12:00 p.m. — 4:30 p.m. 7/11 Soak City, Buena Park 9:00 a.m. — 6:00 p.m. 7/18 Pump it Up, Chino _ 10:00 a.m. — 2:30 p.m. 7/25 Knott's Berry Farm, Buena Park 9:00 a.m. — 8:00 p.m. 8/16 Sandstone Peak, Malibu 9:00 a.m. - 3:00 p.m. 8/22 Magic Mountain, Valencia 9:00 a.m. — 8:00 p.m. Dav Camp Excursions Dates/Wednesdays Depart/Return 6/25 Boomers, Upland 9:45 a.m. — 2:45 p.m. 7/9 Los Angeles Zoo 9:30 a.m. — 2:45 p.m. 7/16 Pump it Up, Chino 12:00 p.m. — 2:45 p.m. 7/23 Pasadena Ice Skating Center 11:30 a.m. — 2:45 p.m. 7/30 CA Science Center & IMAX 9:45 a.m. — 2:45 p.m. 8/06 Chuck E. Cheese, Monrovia 11:30 a.m. — 2:45 p.m. 8/13 Eisenhower Park, Arcadia 11:15 a.m. — 2:45 p.m. Sports Camp Excursions Dates /Tuesdays Depart /Return 7/29 Jump n Jammin, Arcadia 11:00 a.m. - 2:45 p.m. 8/05 Pump it Up, Chino 11:00 a.m. — 2:45 p.m. 8/12 Pump it Up, Chino 11:00 a.m. — 2:45 p.m. Dates /Fridays 8/01 Pump it Up, Chino 8/08 Laser Star Glendora 8/15 Grand Slam Batting Cages, Monrovia Depart /Return 11:00 p.m. — 2:45 p.m. 12:00 p.m. — 2:45 p.m. 12:00 p.m. — 2:45 p.m. * Cost will be payed from 07/08 Purchase Order No. 77587