HomeMy WebLinkAboutItem 11f - Accept Annual Concrete Repairs Project
DATE: August 18, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY FS CONTRACTORS, INC. FOR
THE FISCAL YEAR 2019-20 ANNUAL CONCRETE REPAIRS PROJECT
AS COMPLETE
Recommendation: Approve
SUMMARY
On February 18, 2020, the City Council approved a contract with FS Contractors, Inc. in
the amount of $70,215 for the Fiscal Year 2019-20 Annual Concrete Repairs Project.
The terms and conditions of this project have been complied with and the work has
been performed to the satisfaction of the Project Manager for a total project cost of
$69,643. This amount reflects the original contract amount of $70,215 minus quantity
changes totaling $572, or 0.8% less than the original contract amount.
It is recommended that the City Council accept all work performed by FS Contractors,
Inc. for the Fiscal Year 2019-20 Annual Concrete Repairs Project as complete; and
authorize the final payment to be made in accordance with the contract documents,
subject to retention of $3,482.15.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance
and repair of approximately 147 miles of roadway within the City. In 1999, as part of the
Pavement Management Program, the condition of all City streets was assessed, and an
Annual Asphalt and Concrete Repair Program was established. As part of this program,
street surfaces that are cracked are slurry sealed, and concrete curbs, gutters, and
pavement areas that have been damaged are repaired. More specifically, the concrete
repairs portion of the program includes identifying and prioritizing replacement of
sidewalks, curbs, and gutters. Handicap curb ramps are also installed at various
locations to remove barriers to sidewalk accessibility.
Accept Annual Concrete Repairs Project
August 18, 2020
Page 2 of 3
DISCUSSION
On February 18, 2020, the City Council approved a contract with FS Contractors, Inc.
for the Fiscal Year 2019-20 Annual Concrete Repairs Project. The work performed
included repairing concrete curbs, gutters, cross gutters, and pavement areas that were
damaged. The focus of the repairs was to fix safety and drainage issues. During the
course of work, there were some additions and reductions in quantities of various bid
items. This resulted in an overall reduction in the amount of work completed in this
contract. Below is a breakdown of contract change orders.
CCO Description Amount
1. Deleted (160 SF) – Remove and Replace PCC Sidewalk ($1,920)
2. Deleted (25 SF) – Remove and Replace PCC Cross
Gutter/Spandrel ($500)
3. Additional (231 SF) – Remove and Replace 4-inch thick Asphalt
Concrete Patch (Deep Patch) $1,848
Total: ($572)
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. FS Contractors, Inc.
completed the work as defined in the project plans and specifications in an efficient and
timely manner.
FISCAL IMPACT
The work plan and budget for the Fiscal Year 2019-20 Annual Concrete Repairs Project
was included in the Fiscal Year 2019-20 Capital Improvement Program as part of the
Annual Slurry Seal Program. Funds in the amount of $600,000 were budgeted in the
Fiscal Year 2019-20 Annual Slurry Seal Program budget. The project’s total cost is
$69,643. This amount reflects the original contract amount of $70,215 minus quantity
changes totaling $572. Sufficient funds remain in the budget to complete planned
Annual Slurry Seal Project.
RECOMMENDATION
It is recommended that the City Council accept all work performed by FS Contractors,
Inc. for the Fiscal Year 2019-20 Annual Concrete Repairs Project as complete; and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $3,482.15.
Accept Annual Concrete Repairs Project
August 18, 2020
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