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HomeMy WebLinkAboutAM Agenda - 09/02/2020CITY OF ARCADIA Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Arcadia Museum Commission Regular Meeting Agenda Wednesday, September 2, 2020, 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia COVID-19 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the Arcadia Museum Commission will be conducted virtually and the public is discouraged from attending. Per the Brown Act, the public will still be provided the ability to make public comments. For members of the public who would like to participate virtually, the meeting will be held via teleconference. A conference line has been established to enable the public to observe the meeting via teleconference. However, public comment will only be accepted via email. Conference Line: (844) 854-2222 Access Code: 793998 How to Submit Public Comment: Please submit your comments via email to Museum@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. Please contact the Museum at (626) 574-5440 for more information. 新型冠状病毒（COVID-19） 作为阿凯迪亚市减缓COVID-19传播努力的一部分，本次阿凯迪亚市博物馆委员会会议将以虚拟方 式召开，不鼓励公众参加。根据《布朗法案》，仍将向公众提供发表评论意见的能力。对于希望以 虚拟形式参加会议的公众，会议将通过电话会议形式召开。 设立了一条会议专线，允许公众通过电话旁听会议。但仅限通过电子邮件接受公众评论意见。 会议专线： (844) 854-2222 接入代码： 793998 如何提交公众评论意见： 请通过电子邮件将您的评论意见发送至Museum@ArcadiaCa.gov。必须在公布的会议时间前至 少提前30分钟收到评论意见。您的电子邮件不得超过300个字。 如需了解更多信息，请电洽博物馆，电话号码 (626) 574-5440。 Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办 公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话 ：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Jeanne Roy, Jr., Chairperson Billie Tone, Vice Chairperson Virginia Blitz, Commissioner Dale Carter, Commissioner Carlos Reza, Jr., Commissioner PUBLIC COMMENTS In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Public comments can be submitted via the methods described in the COVID-19 Notice posted on this agenda. Under the Brown Act, the Arcadia Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of July 1, 2020 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, November 4, 2020 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report July to August 2020 In-person Visitors to the Museum and Museum Education Center: 0 Virtual Visitors to the Museum 12,775 posts on Facebook reaches; 3091 posts reached on Instagram; 10,228 posts reached on Twitter July Social media: 10,855 August through 8/18: Social media: 14,060 Facebook: 3,522 Facebook: 9,253 Instagram: 1,637 Instagram: 1,209 Twitter: 5,328 Twitter: 3,569 YouTube: 368 YouTube: 29 HIGHLIGHTS Although the Museum building continues to be closed to the public due to the COVID-19 pandemic, staff has been working diligently behind the scenes to bring the Museum experience virtually to the community. The community can now learn more about Arcadia history through online exhibits, the Curator’s Corner videos, and the Museum Education Coordinator’s Kids Corner videos. Museum staff conducted the first virtual Summer Enrichment Program for the community with 462 participants. Getty Intern Diana Leon Garcia began working on-site. EXHIBITS Due to the pandemic, the Curator cancelled the two scheduled spring and summer exhibit openings. The temporary exhibit opening, Community Heroes: Fire and Police Department, was scheduled to open on August 22 and has now been postponed until 2021. The permanent exhibit space, originally designed almost 20 years ago, is in need of a refresh and redesign to add more Arcadia history to its’ timeline and to update some of the current permanent exhibits with newer acquisitions in the collection. The permanent exhibit space tells the Arcadia story from prehistoric times to World War II but then stops. With a new exhibit redesign, staff is taking advantage of newer technology, including flat panel TV screens and touch screen kiosks, generously funded by the Friends of the Museum. The Museum is now able to share more Arcadia history and artifacts in the collection while using less space. This will now create new space for new exhibits to expand the timeline of Arcadia’s history from 1942 to present. To begin this process, Museum Curator Acevedo has begun re-designing some of the panels in the permanent exhibit spaces and began to rethink the timeline to include more items after 1942 and update the Arcadia in the Movies section. The City’s Public Works Department painted some of the exhibit walls and hung some of the flat screen TV screens in preparation for these updates. 2 Curator Acevedo applied for a free exhibit, Rightfully Hers: American Women and the Vote, from the National Archives. Since the Museum is currently closed to the public, staff has made it available in front of the Museum for the community to view. In September, it will move to the Arcadia Public Library. The link for virtual exhibit is https://museum.archives.gov/rightfully-hers. COLLECTIONS The Curator continues to spend time accessing and curating the current collections and adding them to the new museum collection software, CatalogIt. Since the migration of PastPerfect onto CatalogIt, Curator Acevedo has also been doing some behind the scenes work with the database and cleaning up previous accessions, making records more consistent and easier to search. The Museum’s Getty Intern Diana Leon Garcia began working on-site on July 15, following COVID-19 staff safety protocols. She has been assisting the Curator with collection inventory. Currently, over 300 items have been added and updated into CatalogIt. Curator Acevedo was contacted by Ms. Diane Sanchez, daughter of Mr. Fred P. Krinke who loaned Elias Jackson “Lucky” Baldwin’s fountain pen to the Museum in 2003. Mr. Krinke was the owner of the Fountain Pen Shop in Monrovia, and passed away in November of 2019, at the age of 91. Curator Acevedo returned the loan to Ms. Sanchez on July 27. One of the first projects the Curator did when she arrived at the Museum, and continues to do now, is to go through all of the collections and make sure there are Deeds of Gift with all items in the collection. Several items have been found in the collection as items “on loan” and the Curator is actively reaching out to the original donor to make arrangements to either give back the item or if the donor would like to make the donation a permanent gift. A most notable item still on loan is the Anita Baldwin bust that belongs to the L.A. County Arboretum and Curator Acevedo has reached out several times to let them know of this loan. At one time, the Museum took items on loan from community members for display but this practice hasn’t been done for many years. All items donated to the Museum are considered permanent gifts and a formal Deed of Gift is signed by the donating party and the Museum Curator, relinquishing all rights to the Museum and City of Arcadia. An inventory of all items donated during this time period:  Ms. Melanie Smith, daughter of Carol Libby, donated some of Mrs. Libby’s costume jewelry and an early 1920’s wedding dress.  Ms. Dorcas Auger donated 18 newspapers from 1901-1981, highlighting important moments in history, including V-E Day and World War I.  Ms. Debbie Cordano, Dr. Richard Cordano’s daughter, donated two digital videos of her father speaking about the history of Arcadia High School and one about Mr. Elb Souders, an Arcadia High School principal and Arcadia Unified School District Superintendent. EDUCATION and PROGRAMMING The Museum staff has focused on providing kits for curbside pickup to members of the community to continue engaging the community with history and the Museum. The Museum held a virtual Summer Enrichment Program where each week focused on a different field of museum work. The Museum Education Coordinator created applicable online videos and provided curbside pickup of theme-related kits to enhance the hands-on learning process. The themes included arts, anthropology, paleontology, and nature explorers. This virtual program experience was offered for students ages 5 to 12. Children younger than five years old could request coloring pages associated to that week’s topic. The kits were very popular, and in the month of July, the Gilb Museum provided approximately 500 kits to children and their families. The Museum 3 programming budget was reduced due to the pandemic but the Friends of the Museum and donations from the community supported the supplies needed to create the kits. Topic # of Applicants # of Kits Requested ART-Cadia 53 109 Anthropology Adventures 62 124 Paleontology: From Bones to Stones 62 138 Nature Explorer 42 91 Museum Education Coordinator Alberto has been looking towards the fall school year and has been planning museum-related digital educational offerings for Arcadia students. She is currently working on six different lesson plans that the Museum will offer to teachers, along with worksheets, slideshows, and coloring pages. The Museum plans to host these on Google Classroom, a free application where you can make digital “classes” that teachers can download and use in their own classes. During the closure, all in-person Scout and School programs have been cancelled. Staff is currently working on making these programs available virtually and have already received one request for a Scout program. The Museum Education Coordinator has started to create a new virtual series, which will be called OUR-cadia. This series will have online videos that focus on specific artifacts in the Museum’s collection. These videos will be directed towards students, who can use the videos to learn more in-depth about Arcadia history. The South Pasadena Kiwanis Club requested one of the Museum’s Speaker’s Bureau topics, Santa Anita Train Depot. Museum Commissioner and Museum volunteer, Mr. Dale Carter was very open to trying out Zoom, under the Museum staff assistance, to give a live, virtual presentation using Zoom. It was very enthusiastically embraced and attended with 16 Kiwanis members in attendance. The Arcadia Public Library in collaboration with the Gilb Museum and the California Center for the Book conducted a virtual discussion of Visions of Warriors with the director of the film, Ming Lai, and a local Veteran Tom Lenzo. Curator Acevedo, Museum Education Coordinator Alberto and Intern Leon Garcia were in attendance. Curator Acevedo also spoke about the Arcadia Veterans Local History Room dedicated at the Museum honoring all veterans of all ages and all areas of the military. Curator Acevedo shared information about the recently created kiosk for the exhibit space that displays the Arcadia Veterans Registry and the Blue Star Registry. The discussion was also recorded and available on the Museum’s website and YouTube: https://youtu.be/yJx4ZzeTZ8Q ADMINISTRATION The Friends of the Arcadia Museum conducted their board meeting on July 2 through conference call, and on August 6, through Google Meet. The Museum staff coordinated the Google Meet. Staff updated the board on current projects being worked on at the Museum, including the Summer Enrichment program and the Curator’s Corner videos. Staff also noted that 4 the Museum programming budget had been cut during the pandemic and was low on supplies to meet the growing demand from the community. During the July board meeting, the Friends of the Museum graciously donated $500 to help with the cost of the virtual Summer Enrichment Program kits to buy supplies, including crayons, glue sticks, plaster, and sand. This was very much appreciated by the staff and no one was turned away for kits. During the Friends of the Museum August board meeting, President Joyce Platt informed everyone that the Hakka Foundation had graciously agreed to help the Museum and donated $5,000 to help fund the virtual programs and kits for the community. The $5,000 check will go to City Council on September 15. Curator Acevedo and Museum Education Coordinator Alberto submitted a webinar proposal to the Small Museum Association Conference to conduct in the Fall on the Museum’s Respond to Crisis. The Museum staff’s proposal was titled You’ve Got to be Kitting Me. In it they discuss how, after the closure of the Museum in March to the public, staff began to create kits that were available free to the community and were available for curbside pickup. This year’s Summer Enrichment Program was also impacted by the closure, but staff was able to adapt and create a virtual presence and have the program be conducted and be successful. During the closure, over 848 kits have been distributed to the community for free. Staff is still waiting to hear back from the organization. MARKETING Due to the closure to the public, the Museum has become more active online, marketing through their social media platforms, including Facebook, Twitter, Instagram and YouTube. This has led to more people following the Museum via social media, which in turn leads to more people interacting and engaging with the Museum. The Museum continues posting weekly #Whatisit Wednesday and #FeatureFriday. They have been gaining in popularity and have done well to engage the community. The Museum has also begun to debut #WhereIsIt Wednesday for people to guess where historical pictures were taken. This has led to a large increase in people interacting with Museum social media posts across Facebook, Instagram, and Twitter. Several #WhatIsIt and #WhereIsIt Wednesday posts were seen by over 1,300 people. The Museum has also started a #TriviaTuesday for Facebook and Twitter to engage more with the community. Museum staff has continued to record and post the video series called Curator’s Corner, which is posted biweekly on Facebook, Instagram TV, Twitter and YouTube. This has led to a 1000% increase in the amount of people who have viewed the Museum’s videos on social media. There have been a total of 31 episodes filmed, with a total of 25,976 total views on all social media platforms. For the month of July, Kid’s Corner videos were put on a temporary hiatus so that staff could film, edit, and publish videos for the Summer Enrichment Program. The Gilb Museum also posted for #ArcadiaFirstDay showing support to the Arcadia Unified School District staff, teachers, and students who were starting school on August 13 and 14. The Museum’s #ArcadiaFirstDay post on Twitter was seen by almost 1,000 people, mainly AUSD staff and teachers. The post was also retweeted by the AUSD Superintendent Dr. David Vanasdall, AUSD COO Ryan Foran, and Amber Nuvali, AUSD Public Information Officer. 5 The Museum has signed up to participate in @AskACurator Day on September 16, where Ms. Acevedo can answer questions that the community may have, surrounding the collections or the Museum. GRANTS The Curator continues to look for more grants available to the Museum. GETTY INTERNSHIP The Museum was awarded $6,500 for the Curatorial and Collections Internship from the Getty Marrow Undergraduate Internship Grant in March of 2020. The Museum received 30 applications for the summer internship and conducted ten interviews online. The Museum narrowed their choice down to Ms. Diana Leon Garcia, a recent graduate from the University of California Santa Cruz and Arcadia High School Alumni from 2012. Getty Intern Diana Leon Garcia began working at the Museum on July 15. The internship is full time, 40 hours a week for ten consecutive weeks where the intern will be assisting the Curator with the inventory of the collection onto the new collections database, CatalogIt. In June the Museum migrated from PastPerfect over to CatalogIt. However, PastPerfect reflected that the Museum only had about 3,000 items in the collection. This is how Museum staff was made aware that many of the items in the Museum were never cataloged or inventoried. Since beginning her internship, Ms. Leon Garcia has already photographed and inventoried the Native American, Mission, and Teaching Collections. She is currently working on the Museum’s collection of military uniforms. The Curator has trained the Intern on how to update items on CatalogIt, how to curate items, while also learning how to build custom boxes. The Intern has also been photographing items in the Museum’s collection. This has been exceptionally helpful to the staff to have another pair of hands help with the inventory of the collection. Ms. Leon Garcia as part of her internship, is required to attend three Arts Summit Online Sessions during the month of July and August, including Session 1: Program Presentation and Remote Internship Webinar for Interns; Session 2: Alumni Panel and Q&A; and Session 3: Museum Professionals Panel Q&A. Intern Leon Garcia is also required to participate in three Learning Community Events during her internship, led by Ms. Holly M. Crawford, Director of Education from ESMoA, an art laboratory located in El Segundo, California. The Getty Marrow Undergraduate Internship program also has requested for all interns and supervisors to attend the 2020 Anti-Racism Training Series during the months of July to September. The three-part series has as learning goals to bring awareness of racial justice issues and develop anti-racist tools and action steps to dismantle systemic racism at the organizations where these internships take place. Part 1 was on Awareness: Understanding Race and Racism, Part 2 is on Knowledge: Anti-Racism in the Arts, and Part 3 is Skills: Dismantling Systemic Racism. Curator Acevedo, Museum Education Coordinator Alberto and Getty Intern Leon Garcia are attending the workshops via zoom. VOLUNTEERS and INTERNS Volunteer and former intern Rebecca Andersen continues to assist the Museum on Fridays with the collection. Ms. Andersen is working on updating CatalogIt, while also photographing and scanning items. Museum volunteers have been very active, working on and completing projects virtually. Volunteers Edward Ma, Jessilin Lin, and Intern Jonathan Ornelas have created coloring pages that have been added to the Museum’s website for people to freely download. 6 Several volunteers have been working to transcribe the Adolf Frank Postcard Collection, a collection of 37 postcards. 22 of these postcards were sent by Adolf Frank from the Arcadia Balloon School in 1918 and 1919, during World War I. Volunteers will transcribe these for Ms. Alberto to use in a primary sources lesson for students. Many volunteers are also working on journaling, where they write about what Arcadia has been like during the COVID-19 Pandemic and quarantine. The Museum was made aware of interest by Gary Kovacic in collecting journal entries made during the quarantine to possibly compile into a book. Teen volunteers Max Briggs and Nile Thakkar worked on creating an inventory of all movies, televisions shows, and commercials that have been filmed in Arcadia. They both have been very active in creating a spreadsheet with all the famous people from Arcadia. Museum interns Jonathan Ornelas and Lizbeth Sharon continue to assist the Museum virtually. Ms. Sharon has been able to assist Ms. Alberto with the statistics from the virtual Summer Enrichment Program. Mr. Ornelas has been able to work with Curator Acevedo on CatalogIt. The Teen Volunteer Council has been put on a temporary hiatus during the month of July, since the Museum Education Coordinator was busy with the Summer Enrichment Program. Virtual meetings will begin once again in September. Ms. Alberto has begun to implement Slack, a free web-based application, that could help volunteers virtually meet and collaborate with each other. This has been an invaluable tool to communicate with volunteers that are working virtually for the Museum. Slack is also used for the interns that are in the building, socially distanced, to collaborate and talk. Ms. Alberto conducted a virtual training for volunteers on July 2. Since the Museum’s closure, volunteers have completed approximately 400 hours virtually from home. So far for the year 2020, volunteers have completed approximately 1,200 hours. The Museum continues to have a total of 46 volunteers, including 35 teens, three interns, and eight adult volunteers. Volunteer hours: June 27- August 18: 93.65 hours COMMUNITY ENGAGEMENT For the month of July, the Museum Education Coordinator had several Google Forms available for community members to sign up and participate in the virtual Summer Enrichment Program. There were four themed programs, one per week, crafted after common Museum topics: arts, anthropology, paleontology, and nature explorers. These kits were very popular, especially amongst Arcadia community members. Kits were made available for curbside pickup. Curator Acevedo is currently working with Ms. Kira Camacho, an Arcadia High School Girl Scout working on her Gold Award. Her project, The Senior Series is centered around the idea of collecting oral histories of the life and times of residents growing up and living in the great city of Arcadia. The histories will be presented at the Gilb Museum and stored in the permanent archive collection. Ms. Camacho has been able to interview six people, including Ms. Meredith Brucker and Mrs. Jan Shimmin, Friends of the Arcadia Museum Board Members, Mr. Lee Shimmin from the Arcadia Historical Society, and Mr. Gary Kovacic, a past Mayor of Arcadia. 7 TRAINING The Curator and Museum Education Coordinator have been extensively attending virtual workshops and webinars online to see what other Museums are doing and how to continue to offer exhibits, programs, and services under a pandemic as well as to look towards ways to reopen in a safe manner. The L.A. County Health Department briefly allowed Museums to reopen and then indoor Museums were quickly closed again. Those guidelines have been reviewed and implemented for when the Museum opens in the future. Curator Acevedo completed her Collections Management Policies course, a four-week program provided by MuseumDev in July. Curator Acevedo attended Xenophobia: From Japanese American Incarceration to Immigrant Detention Today teach-in workshop on August 5. It was conducted by Densho and the Japanese Cultural and Community Center of Washington, which was funded by the Kip Tokuda Memorial Civil Liberties Public Education Program. Ms. Acevedo had the opportunity to hear oral histories from people who were at the internment camps during World War II. This workshop also gave great resources the Museum can utilize to talk about the Santa Anita Assembly Center that was located here at the Santa Anita Race Track during World War II. The Curator and Museum Education Coordinator also attended the Museum Education Google Classroom Webinar on August 3. It was run by Ms. Hillary Hanel Rose of the Girls Museum, a virtual Museum based in Michigan. In this webinar, Ms. Hanel Rose, a previous teacher and a Museum Education Professional, explained how Google Classroom could be a useful platform to virtually hold Museum Education Programs. Ms. Hanel Rose demonstrated how a combination of Google Slides, Google Docs, and downloadable PDFs could easily help teachers create and use content at their leisure. The Museum Education Coordinator attended Google Education’s The Anywhere School on August 11. This virtual workshop was important to expand on what was learned in the Museum Education Google Classroom Webinar and was centered around the different tools that Google has for educators to virtually teach classes and students. The Museum Education Coordinator will use this information to create virtual “classes” through Google Classroom that teachers can download and use in their own lessons. FACILITIES Besides the permanent exhibit space wall painting and new flat screen TV panel installations, the Museum has also been tackling indoor climate control. The Museum sits very close to a wash and moisture seeps up through the floors in the collections area. As one of her very first projects, Curator Acevedo was to move the collections as much as possible off of the floor and onto the shelves. Since the Museum does not have an HVAC system for climate control for the collections and exhibit space, she has taken preventative measures by placing DampRid around the collection room. DampRid are bags that contain crystals which absorb excess moisture, which during the months of July and August have been quite full and have had to be replaced more frequently than usual. Curator Acevedo has also made sure to include silica gel packets in the collection boxes. Moisture usually also attracts pests such as silverfish, therefore staff is monitoring pests as well in the Museum. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, July 2, 2020 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, and in accordance with California Executive Order N-25-20 suspending some terms of the Brown Act, this meeting of the Arcadia Museum Commission was conducted virtually, via teleconference. CALL TO ORDER – Chair Carlos Reza, Jr. called the meeting to order at 5:02 p.m. in a conference call PLEDGE OF ALLEGIANCE – Chair Reza, Jr. ROLL CALL: Chair Carlos Reza, Jr.; Commissioners Jeanne Roy, Dale Carter, Billie Tone, Virginia Blitz; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto PUBLIC COMMENTS: None ELECTION OF OFFICERS AND APPOINTMENT OF LIAISONS: Chairperson: Carlos Reza, Jr. brought forth the election of officers asking for any nominations for Chairperson for 2020-2021. Dale Carter nominated Jeanne Roy as Chairperson of the Museum Commission, it was seconded by Carlos Reza, and carried on a voice vote. AYES: Jeanne Roy, Billie Tone, Virginia Blitz, Dale Carter; Carlos Reza Jr. NOES: None ABSENT: None Chairperson Pro Tempore: Virginia Blitz nominated Commissioner Billie Tone as Chair Pro Tempore of the Museum Commission for 2020-2021, it was seconded by Dale Carter, and carried on a voice vote. AYES: Jeanne Roy, Carlos Reza, Billie Tone; Dale Carter, Carlos Reza Jr. NOES: None ABSENT: None Liaison to the Friends of the Museum: Billie Tone nominated Commissioner Ginny Blitz to be the Liaison to the Friends of the Museum for 2020-2021, it was seconded by Dale Carter, and carried on a voice vote. AYES: Carlos Reza Jr., Dale Carter, Jeanne Roy; Billie Tone, Ginny Blitz NOES: None ABSENT: None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: April Verlato reported that the next City Council Meeting will take place on July 21. The City Council Meeting for July 7 has been cancelled. The City has been given a grant of $150,000 for a pop-up at the Par-3 Golf Course to create a resource center for homeless persons. At the last city council meeting, council approved the budget for fiscal year 2020-2021. Ginny Blitz reported that the next meeting for the Friends of the Arcadia Museum (FAM) is scheduled for July 3 (tomorrow). Director Report Report from the Director of Libraries and Museums: Darlene Bradley reported on the budget for the Arcadia Public Library and Gilb Museum. The budgets for both have been reduced, most notably, the programming budget for both sections. It was originally thought that the Museum and Library would not be having any in-person programs but both sections have pivoted and are offering virtual programming to the community. Staff is also currently working on plans to reopen the Museum. Lastly, at the Arcadia Historical Society Board meeting, it was reported that Carol Libby had passed away. Report from the Curator: Stevy Acevedo updated the Commission on what Museum staff have been doing during the quarantine. The Museum made free Summer Enrichment kits based on a weekly theme along with applicable worksheets to be given to members of the community. The Museum recently purchased new cataloging software, CatalogIt to replace PastPerfect. Staff continues to create the Curator’s Corner and Education Coordinator videos for the community. The Museum recently interviewed several candidates for the Getty Marrow Undergraduate Internship and hope to have the intern start very soon. Report from the Museum Education Coordinator: Brittani Alberto updated the Commission on the work of the volunteers. Since the start of the quarantine, volunteers have been asked to work remotely. Currently volunteers have completed over 300 hours remotely for the Museum. Projects include transcriptions of postcards, creation of coloring pages, journaling, and compiling a list of all the movies and television shows that have been filmed in Arcadia. Consent Calendar a. Approve the Regular Meeting Minutes of May 7, 2020 Recommended action: Approve Liaison Billie Tone moved to approve Consent Calendar Item “I”, which was seconded by Liaison Ginny Blitz, and carried on a voice vote. AYES: Commissioners Roy, Carter, Reza Jr. NOES: None ABSENT: None Adjournment Commissioner Roy adjourned the meeting at 5:46 p.m. on Wednesday, July 2, 2020 to Wednesday, September 2, 2020 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. . Approved: Darlene Bradley, Director of Library and Museum Services Prepared by Brittani Alberto, Museum Education Coordinator