HomeMy WebLinkAboutItem 12c - Annual Sewer CCTV InspectionsContract for Annual Sewer CCTV Inspections
September 15, 2020
Page 1 of 3
DATE: September 15, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: CONTRACT WITH PREMIER PIPE, INC. FOR THE FISCAL YEAR 2020-
21 ANNUAL SEWER CCTV INSPECTIONS IN THE AMOUNT OF $40,800
Recommendation: Approve
SUMMARY
The Fiscal Year 2020-21 Capital Improvement Program allocates funding for Sewer
Closed-Circuit Television (“CCTV”) Inspections. Through the Sewer CCTV Inspection
program, the Public Works Services Department is able to identify sewer pipe segments
that are in need of repair (see attached Exhibit “A” Project Overview Map). To ensure
that the City is receiving the most competitive prices and quality service for this work, a
formal bid was conducted and Premier Pipe, Inc. submitted the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a Contract with Premier Pipe, Inc. for the Fiscal Year 2020-21 Annual Sewer
CCTV Inspections in the amount of $40,800.
BACKGROUND
In 2006, the State Water Resources Control Board adopted the Waste Discharge
Requirement Program for all public owned sanitary sewer collection systems in California
with more than one mile of sewer pipeline. Under this program, the City is required to
prepare and implement a Sewer System Management Plan (“SSMP”). The SSMP
identifies routine preventive operation and maintenance activities, including a system for
scheduling regular maintenance and cleaning of the sanitary sewer system. Additionally,
the program requires visual and CCTV inspections of manholes and sewer pipes. The
sewer CCTV inspections provide evidence of the cleaning and maintenance that is
performed as part of the SSMP as well as a record of the condition of the sewer mains
and identification of deficiencies or sections requiring repair. Information collected from
the Sewer CCTV Inspections will be used to prioritize sewer pipe segment repairs.
Contract for Annual Sewer CCTV Inspections
September 15, 2020
Page 2 of 3
DISCUSSION
A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were distributed to contractors that perform this type of work. On September
1, 2020, the City Clerk received eight sealed bids with the following results:
Rank Firm Location Bid
1 Premier Pipe Inc. Upland, CA $ 40,800
2 Pipe Tec Inc. Baldwin Park, CA $ 41,980
3 National Plant Services Inc. Long Beach, CA $ 46,485
4 Ayala Engineering Inc. Anaheim, CA $ 49,800
5 Nor-Cal Pipeline Services West Sacramento, CA $ 50,980
6 Houston Harris PCS, Inc. Grand Terrace, CA $ 57,644
7 Hoffman Southwest Corp. Mission Viejo, CA $ 66,960
8 Arizona Pipeline Company Hesperia, CA $ 294,160
All bid documents were reviewed for content and the contractor’s background and recent
projects were investigated for competency. It has been determined that Premier Pipe, Inc.
is the lowest responsive bidder and is qualified to complete the project as defined in the
bid documents. Premier Pipe, Inc. has successfully completed similar projects for the
Cities of Simi Valley, Ontario, and San Marino.
ENVIRONMENTAL ANALYSIS
The Contract with Premier Pipe, Inc. is not considered a project as defined by California
Environmental Quality Act (“CEQA”) Section 15378; as a service contract of this nature
is considered ministerial.
FISCAL IMPACT
Funds in the amount of $50,000 have been budgeted in the Fiscal Year 2020-21 Capital
Improvement Program for this project. The total cost for the Fiscal Year 2020-21 Annual
Sewer CCTV Inspection Project is $40,800.
Contract for Annual Sewer CCTV Inspections
September 15, 2020
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize and direct the City
Manager to execute a Contract with Premier Pipe Inc. for the Fiscal Year 2020-21 Annual
Sewer CCTV Inspections in the amount of $40,800.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
CITY OF ARCADIA
ANNUAL SEWER CCTV INSPECTION PROJECT
PROJECT NO. 86332121
BETWEEN
CITY OF ARCADIA
AND
PREMIER PIPE, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, 2020, by
and between City of Arcadia, sometimes hereinafter called “City,” and Premier Pipe, Inc.,
sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
ANNUAL SEWER CCTV INSPECTION PROJECT NO. 86332121
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 90 Calendar Days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of FORTY THOUSAND, EIGHT
HUNDRED DOLLARS AND NO CENTS ($40,800.00). Payment shall be made as set forth in the
General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Contract - 2
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
PREMIER PIPE, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney