HomeMy WebLinkAboutItem 09e - Extension to Janitorial and Porter Services AgreementExtension to the Professional Services Agreement
for Janitorial and Porter Services
October 20,2020
Page 1 of 3
DATE: October 20, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
ABM INDUSTRY GROUPS, LLC. FOR JANITORIAL AND PORTER
SERVICES AT VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO
EXCEED $360,029.08
Recommendation: Approve
SUMMARY
On October 15, 2019, the City Council approved a one-year extension to the Professional
Services Agreement with ABM Industry Groups, LLC. (“ABM”) in the amount of
$336,983.83 to perform janitorial and porter services at various City facilities. ABM has
reached the end of their current contract extension term and has submitted a written offer
to extend for an additional year. The contractor’s offer reflects a 6.84%, or $23,045.25,
cost of living adjustment to offset an increase in the state minimum wage effective January
1, 2021. This will be ABM’s third and final contract extension. All other terms and
conditions will remain in effect.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a one-year extension to the Professional Services Agreement with ABM
Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an
amount not to exceed $360,029.08.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City
facilities and utilizes contract services to provide janitorial and porter services. Janitorial
services include nightly cleaning of all common areas, restrooms, and offices at various
City facilities. Daily porter services include cleaning and replacement of the light fixtures,
helping office staff with routine services such as setting up for special events, and
cleaning and stocking public restrooms. Janitorial and porter services are performed at
City Hall, the Community Center, Gilb Museum, Lauber Museum Education Center,
Library, Public Works Services, Police Department, Fire Station 105, Civic Center Soccer
Field, Dana Gym, and restrooms at Bonita and Eisenhower parks.
Extension to the Professional Services Agreement
for Janitorial and Porter Services
October 20,2020
Page 2 of 3
The proposed 6.84% contract increase in the amount of $23,045.25 will offset costs
incurred due to an anticipated increase in the State’s minimum wage. Effective January
1, 2021, California minimum wage will increase from $13.00/hr. to $14.00/hr. The State’s
minimum wage increase represents a 7.69% increase over the previous year, while the
proposed contract increase submitted by ABM is 0.85% less than the State’s minimum
wage rate increase. An analysis of the proposed contract increase indicates that the
impact to Departments’ budgets will be minimal. All other terms and conditions of the
contract will remain the same.
ABM has provided quality janitorial and porter services to the City and is a stable
corporation with a long-standing history in the cleaning industry, including extensive
experience in serving government agencies. Some of their current municipal contracts
include the Cities of Long Beach, Los Angeles, Newport Beach, and Cerritos.
ENVIRONMENTAL IMPACT
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds are budgeted in each Department’s Contract Services accounts in the Fiscal Year
2020-21 Operating Budget. The Public Works Services Department will conduct a mid-
year budget review of the janitorial and porter services agreement and recommend
budget adjustments, if needed, at that time. Otherwise, each Department’s Fiscal Year
2021-22 budget for janitorial and porter services will be adjusted to reflect the actual cost
of providing these services.
RECOMMENDATIONS
It is recommended that the City Council determine that this action does not constitute a
project and is therefore, exempt under, the California Environmental Quality Act
(“CEQA”); and approve, authorize, and direct the City Manager to execute a one year
extension to the Professional Services Agreement with ABM Industry Groups, LLC. for
Janitorial and Porter Services at various City facilities in an amount not to exceed
$360,029.08.
Extension to the Professional Services Agreement
for Janitorial and Porter Services
October 20,2020
Page 3 of 3
Attachment: Proposed Amendment No. 4 to the Professional Services Agreement
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR JANITORIAL & PORTER SERVICES AT VARIOUS CITY FACILITIES
BY AND BETWEEN THE CITY OF ARCADIA AND ABM INDUSTRY GROUPS,
LLC.
This Amendment No. 4 (“Amendment No. 4”) is hereby entered into this ______ day of
______________, 2020 by and between the City of Arcadia, a municipal corporation of the
State of California, and ABM Industry Groups, LLC., a Limited Liability Company, with respect to
that certain Professional Services Agreement between the parties dated November 1, 2017
(“Agreement”), amended by Amendment No. 1 dated November 21, 2018, amended by
Amendment No. 2 dated November 27, 2019, and further amended by Amendment No. 3 dated
August 31, 2020.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is hereby extended from November 1, 2020
through November 1, 2021 (“Extended Term”).
2. Section 3.3.1 of the Agreement is amended to provide that the total compensation for
the extended term shall not exceed Three Hundred Sixty Thousand, Twenty-Nine
Dollars and Eight Cents ($360,029.08).
3. All terms and provisions of the Agreement not amended by this Amendment No. 4 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 4 on the date set
forth below.
CITY OF ARCADIA ABM INDUSTRY GROUPS, LLC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: ATTEST: By: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Stephen P. Deitsch Tom Tait City Attorney Public Works Services Director