HomeMy WebLinkAboutItem 09h - Accept 2019-20 Pavement Rehabilitation Project
DATE: October 20, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY ONYX PAVING COMPANY, INC.
FOR THE FISCAL YEAR 2019-20 PAVEMENT REHABILITATION
PROJECT AS COMPLETE AND ADOPT RESOLUTION NO. 7339
AMENDING THE FISCAL YEAR 2020-21 BUDGET FOR THE CAPITAL
IMPROVEMENT PROGAM, AND IN PARTICULAR, THE FISCAL YEAR
2019-20 PAVEMENT REHABILITATION CAPITAL IMPROVEMENT
PROJECT BY AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF
$68,480 FROM THE WATER RESERVE FUND
Recommendation: Approve
SUMMARY
On April 7, 2020, the City Council approved a contract with Onyx Paving Company, Inc.
in the amount of $2,128,000 for the Fiscal Year 2019-20 Pavement Rehabilitation
Project. The terms and conditions of this project have been complied with and the work
has been performed to the satisfaction of the Project Manager for a total project cost of
$1,980,917.64. This amount reflects the original contract amount of $2,128,000, minus
quantity changes totaling $147,082.36, or 6.9% less than the original contract amount.
During the course of this work, a significant water main break occurred on Rodeo Rd.
Work to rehabilitate the street due to this emergency was added to this contract to
complete the repairs in a timely manner. While the overall project remains well below
the originally budgeted amount even with this unexpected work, the portion attributable
to the Water Fund needs to be increased so that the appropriate fund is charged for the
work.
It is recommended that the City Council accept all work performed by Onyx Paving
Company, Inc. for the Fiscal Year 2019-20 Pavement Rehabilitation Project as
complete, and authorize the final payment to be made in accordance with the contract
documents, subject to retention of $99,045.88; and adopt Resolution 7339 amending
the Fiscal Year 2020-21 budget for the Capital Improvement Program, and in particular,
Accept 2019-20 Pavement Rehabilitation Project
October 20, 2020
Page 2 of 5
the Fiscal Year 2019-20 Pavement Rehabilitation Capital Improvement Project by
authorizing a supplemental appropriation of $68,480 from the Water Reserve Fund.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance
and repair of approximately 147 miles of paved streets within the City. As part of the
City’s Pavement Management Program, the conditions of all City streets were inspected
and rated on a scale of 0-100, with scores below 40 generally being considered a street
which has failed. Scores between 40 and 60 are poor/fair in nature. This rating is
called the Pavement Condition Index (“PCI”) and is used to help determine which
streets require asphalt pavement rehabilitation.
According to the Pavement Management Program and City staff inspections, the
following street segments were included in this year’s project:
• Lyndon Way from Duarte Rd to Magna Vista Avenue – PCI of 36
• Magna Vista Avenue from West End of Ewell Lane – PCI of 37
• Ewell Lane from Magna Vista Avenue to Le Roy Avenue – PCI of 42
• Camino Real Avenue from Sixth Avenue to Eighth Avenue – PCI of 36
• Leda Lane from Third Avenue to Sixth Avenue – PCI of 33
• San Simeon Road from Murietta Drive to Old Ranch Road – PCI of 33
• San Vicente Road from Old Ranch Road to Murietta Drive – PCI of 31
• Sierra Madre Boulevard from Oakwood Avenue to Elevado Avenue – PCI of 29
• Tenth Avenue from City Limits to Camino Real Avenue – PCI of 32
It should be noted that PCIs alone do not determine which streets should be
rehabilitated; for instance, the City also takes into consideration the streets that have
high traffic volume. Furthermore, it is more cost efficient to rehabilitate streets prior to
the PCI lowering to poor or very poor condition. Once a street falls into these lower
scoring ranges, it is more cost effective to wait longer and fully reconstruct the street
segment.
DISCUSSION
On April 7, 2020, the City Council approved a contract with Onyx Paving Company, Inc.
for the Fiscal Year 2019-20 Pavement Rehabilitation Project. The work performed
included repairing localized potholes and failed pavement, grinding the edges of the
pavement adjacent to the gutters to transition the new pavement to the existing gutter,
replacing broken curb and gutter as necessary, and installing new ADA-compliant curb
ramps at the intersections. The new pavement surface utilized recycled rubber in the
pavement mix to help reduce future cracking and to add strength to the asphalt
pavement. The rubber in the pavement mixture also reduces road noise. Following the
repairs, the condition of all relevant street sections was raised to a PCI of 100.
Accept 2019-20 Pavement Rehabilitation Project
October 20, 2020
Page 3 of 5
During the course of work, various quantities of items of work were deducted or added
to the Project. Camino Real Avenue had to be removed from the scope of work due to
COVID-19 scheduling conflict with the Fiscal Year 2019-20 Water Main Replacement
Project on Camino Real Avenue from Sixth Avenue to Eighth Avenue. This segment of
Camino Real Avenue has been rescheduled to be rehabilitated in Fiscal Year 2020-21.
On July 17, 2020, a water main break occurred on Rodeo Road from Orange Grove
Avenue to Hacienda Drive. Emergency repairs of this street segment was included as
part of this project. Permanent repairs from the water main break on Rodeo Road
included removing all damaged asphalt material, scarifying and compacting the native
soil, and backfilling with crushed aggregate base material; furnishing and paving 4-
inches of Hot Mix Asphalt (“HMA”); repairing concrete curb and gutter; adjustment of a
manhole frame and cover; striping, and placement of pavement markers.
Below is a full list of change orders that show the deductions or additions to the Project.
CCO Description Amount
1. Additional (0.83 LS) – Mobilization $35,000.00
2. Additional (2.5 LS) – Diversion of Recyclable Waste Materials $15,000.30
3. Additional (0.05 LS) – Traffic Control Systems/Plans (Stamped/Signed by
License Engineer) $10,000.00
4. Deleted (17,000 SF) – Furnish and Construct 2-inch thick Cold Mill Grind ($4,080.00)
5. Deleted (67,296.00 SF) - Furnish and Construct 4-inch thick Cold Mill Grind ($28,264.32)
6. Additional (25,755 SF) - Furnish and Construct 10-inch thick Cold Mill Grind $60,266.70
7. Additional (919 TONS) – Furnish and Construct 6-inch thick Crushed Aggregate
Base $38,598.00
8. Deleted (1545.48 TONS) – Furnish and Construct 2-inch thick ARHM Overlay ($142,184.16)
9. Additional (658 TONS) - Furnish and Construct 2-inch thick HMA Overlay $50,007.24
10. Deleted (574.62 TONS) - Furnish and Construct 1/2-inch thick HMA Leveling ($43,671.12)
11. Deleted (315 SF) - Remove and Replace PCC Sidewalk ($2,835.00)
12. Deleted (1,068 LF) - Remove and Replace PCC Curb and Gutter ($44,856.00)
13. Deleted (1,232 SF) - Remove and Replace PCC Cross Gutter/Spandrel ($17,248.00)
14. Deleted (3,103 SF) – Remove and Replace PCC Driveway Approach ($34,133.00)
15. Deleted (2 EA) – Remove and Replace PCC ADA Curb Ramp ($8,400.00)
16. Deleted (7 EA) – Adjust to Grade Sewer Manhole Frame and Cover ($5,600.00)
17. Additional (0.3 LS) Install Striping and Pavement Markers $5,000.00
Accept 2019-20 Pavement Rehabilitation Project
October 20, 2020
Page 4 of 5
18. Additional (1 EA) Furnish and Installation of ADA Truncated Dome Pads $700.00
19. Deleted (2379 SF) Remove and Replace 12-inch thick PCC roadway work on
Baldwin Ave and Las Tunas Dr ($57,096.00)
20. Scarify & Recompact to 95% Additional 2-inch native $26,713.00
Total ($147,082.36)
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. Onyx Paving Company, Inc.
completed the work as defined in the project plans and specifications in an efficient and
timely manner.
FISCAL IMPACT
Funds in the amount of $2,455,096 were budgeted in the Fiscal Year 2019-20 Capital
Improvement Program (“CIP”) for the Pavement Rehabilitation Project ($600,000 from
Capital Outlay, $300,000 from Gas Tax, $200,000 from water, $400,000 from Measure
M, and $955,096 from RMRA). The total cost of the Pavement Rehabilitation Project is
$1,980,917.64. This amount reflects the original contract amount of $2,128,000 minus
quantity changes totaling $147,082.36, or 6.9% less than the original contract amount.
Since the emergency street repair on Rodeo Road was included as part of the
Pavement Rehabilitation Project and was caused due to a water main break, it is
requested that an amendment to the Fiscal Year 2020-21 budget for the Fiscal Year
2019-20 Pavement Rehabilitation Capital Improvement Project be authorized so that
that portion of work is paid by the Water Reserve Fund. The total cost for the Rodeo
Road emergency repairs was $260,000. A total of $191,520 was encumbered from the
Water Fund for this project. It is requested that the City Council authorize and approve
a supplemental appropriation in the amount of $68,480 from the Water Reserve Fund to
cover the cost of the water main break. The remaining funds will go back to the Capital
Outlay fund balance.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Onyx Paving
Company, Inc. for the Fiscal Year 2019-20 Pavement Rehabilitation Project as complete
and authorize the final payment to be made in accordance with the contract documents,
subject to retention of $99,045.88; and adopt Resolution 7339 amending the Fiscal Year
2020-21 budget for the Capital Improvement Program, and in particular, the Fiscal Year
2019-20 Pavement Rehabilitation Capital Improvement Project by authorizing a
supplemental appropriation of $68,480 from the Water Reserve Fund.
Accept 2019-20 Pavement Rehabilitation Project
October 20, 2020
Page 5 of 5
Attachment: Resolution No. 7339