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HomeMy WebLinkAboutItem 09i - Accept Traffic Signalization DATE: October 20, 2020 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY BELCO ELECNOR GROUP FOR TRAFFIC SIGNAL IMPROVEMENTS, INCLUDING TRAFFIC SIGNALIZATION OF MID-BLOCK CROSSWALKS ON HUNTINGTON DRIVE BETWEEN SANTA ANITA AVENUE AND SECOND AVENUE, AND MISCELLANEOUS TRAFFIC SIGNAL IMPROVEMENTS AT MULTIPLE LOCATIONS ON HUNTINGTON DRIVE FROM SANTA CLARA STREET TO GATEWAY DRIVE, IN THE AMOUNT OF $704,918.41, AS COMPLETE Recommendation: Approve SUMMARY On February 5, 2019, the City Council awarded a contract to Belco Elecnor Group, in the amount of $658,472, plus a 10% contingency. The work included traffic signal improvements, including traffic signalization at mid-block crosswalks on Huntington Drive between Santa Anita and First Avenues and between First and Second Avenues, various traffic signal equipment upgrades, the addition of right-turn overlaps at Huntington Drive and Santa Anita Avenue, and protected/permissive left-turn phasing to the traffic signals at Huntington Drive and First Avenue and Huntington Drive and Gateway Drive. There were three (3) change orders on the project totaling $46,446.41, or 7.05%. With the adjustment for change orders and actual quantities, the final contract amount is $704,918.41, which is within the total authorized budget amount. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the contract documents. Accept Traffic Signalization October 20, 2020 Page 2 of 3 BACKGROUND This project proposed traffic signal improvements at multiple locations. The improvements included the installation of two new pedestrian traffic signals at the mid- block crosswalks in Huntington Drive between Santa Anita Avenue and First Avenue, and between First Avenue and Second Avenue, and various traffic signal equipment upgrades, the addition of right-turn overlaps at Huntington Drive and Santa Anita Avenue, protected/permissive left turn phasing to the traffic signals at Huntington Drive and First Avenue and Gateway Drive. The plans and specifications were completed in December 2018, and the project was advertised for bids in January 2019. On February 5, 2019, the City Council awarded a contract to Belco Elecnor Group, in the amount of $658,472, plus a 10% contingency. DISCUSSION The construction began in September 2019 and was completed in September 2020. The project was delayed several months due to a long equipment delivery time period, including the manufacture and delivery of traffic signal poles. In addition, the onset of the COVID-19 pandemic caused further delays in scheduling Belco’s workforce over the last few months. The project is now complete to the City’s satisfaction. There were three (3) change orders, totaling $46,446.41, or 7.05% of the original contract amount. The first change order was for the addition of two video detection systems; one at Huntington Drive and First Avenue and the other at Huntington Drive and Gateway Drive. After the contract was awarded, it was determined that these two detection systems should be upgraded to be consistent with the other Huntington Drive intersections. The prices were determined from quotes directly from the manufacturer and were comparable to previous purchases by the City. The second and third change orders were for credits on striping and detector loop restoration that were determined to be better suited for the Huntington Drive Pavement Rehabilitation project anticipated to start later this month. That project will be paid for out of the same budget. The traffic signal work was separated from the pavement rehabilitation work because of the significantly different type of work and the need to move the signal work ahead of the pavement rehabilitation. The change orders also included final adjustments in quantities. A summary of the change order costs is as follows: Original Contract: $658,472.00 CO #1 $58,747.41 CO #2 ($2,698.00) CO #3 ($9,603.00) COs Sub Total: $46,446.41 Final Total Contract: $704,918.41 Accept Traffic Signalization October 20, 2020 Page 3 of 3 The three change orders totaled $46,446.41, bringing the final construction total to $704,918.41. FISCAL IMPACT The traffic signal improvements were budgeted as part of the Huntington Drive Rehabilitation project in the 2017-18 Fiscal Year Capital Improvement Program. The total budget for the project was $2,000,000, with $500,000 from Capital Outlay funds, $800,000 from Proposition C funds, and $700,000 from Transportation Impact funds. There are sufficient funds to cover the final cost of $704,918.41, with the majority paid for by the Transportation Impact funds and a small amount from Proposition C funds. RECOMMENDATION It is recommended that the City Council accept all work performed by Belco Elecnor Group for traffic signal improvements, including traffic signalization of mid-block crosswalks on Huntington Drive between Santa Anita Avenue and Second Avenue, and miscellaneous traffic signal improvements at multiple locations on Huntington Drive from Santa Clara Street to Gateway Drive, in the amount of $704,918.41, as complete; and authorize the final payment to be made in accordance with the contract documents.