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Home My WebLink About10/06/2020 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, OCTOBER 6, 2020 1. CALL TO ORDER— Mayor Pro Tern Tay called the regular meeting to order at 7:01 p.m. 2. INVOCATION — Pastor Terrence Shay, First Chinese Baptist Church of Walnut/Arcadia Resident 3. PLEDGE OF ALLEGIANCE — Girl Scout Troop 2881 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Cheng, Verlato, and Tay ABSENT: Chandler A motion was made by Council Member Beck and seconded by Council Member Verlato to excuse Mayor Chandler from this meeting. 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that prior to the regular meeting the City Council met in a Closed Session to discuss the items listed on the posted agenda; and no reportable action was taken. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto reminded everyone on the conference line to use the mute feature during the meeting in order to prevent feedback in the background. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Beck and seconded by Council Member Verlato to read all ordinances and resolutions by title only and waive the reading in full. 8. PUBLIC COMMENTS City Manager Lazzaretto read into the record emails submitted for Public Comment from the following: Matthew Estioco: Opposed to Proposition 16. Kimberly Bruce: Opposed to Proposition 16. 9. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense IAB 1234]). Council Member Verlato announced that on Wednesday, October 7 she is attending the San Gabriel Valley Council of Governments Homelessness Committee meeting; that Saturday, 1 10-06-2020 October 10 the Arcadia Public Library is hosting a Virtual Book Talk Program and encouraged everyone to participate; she reported that LA County is clearing out the Santa Anita Debris Basins; that the Goki Café was featured on Yelp as one of the top Latinx Coffee Shops in the U.S.; she thanked the Dextra Baldwin McGonagle Foundation for their donation to fund the Anita Baldwin statue; she thanked the Arcadia Fire Department for their quick response to a fire at one of her mother's properties; she noted that Boy Scout Troop 104 treated the Arcadia firefighters to lunch; she thanked Mayor Pro Tern Tay and Council Member Cheng for coordinating lunch donations for the firefighters; and wished Mayor Chandler a speedy recovery. Council Member Cheng shared some of the negative experiences he has encountered since being elected to the City Council; he thanked the City Council for their support and encouragement; he reminded those that wish to donate to first responders to contact the City Council; and he thanked Pastor Terrance Shay and those that continue to support the community. Council Member Beck commended City staff for all their efforts in the handling of the Bobcat Fire; he welcomed back City Clerk Glasco; he stated that his thoughts and prayers are with Mayor Chandler; he announced that on October 1 he attended the Senior Commission meeting; that the next Senior Commission meeting is on January 7, 2021; he stated that the Westfield Santa Anita Mall is opening at 25% capacity on October 7; he also stated that the"Denny's Windmill" building, the property located at 7 E. Huntington Drive, recently sold; he noted that the Water and Sewer Rate Cost of Service update was moved to the October 20 City Council meeting; and spoke about the rising cost of water. City Clerk Glasco reminded everyone that the General Election is on November 3 and provided voter information. In response to Mayor Pro Tern Tay's request, City Manager Lazzaretto recognized all those who donated to the Arcadia Fire Department, Arcadia Police Department, and City staff during the Bobcat Fire; he noted that Mayor Chandler was excited to recognize the community for their donations; however, he was unable to attend tonight's meeting; on behalf of Mayor Chandler, he thanked the community for their continued support and stated that his thoughts and prayers are with Mayor Chandler. Mayor Pro Tern Tay commented on the 2020 Census; he noted that the General Election is less than four weeks away; he encouraged everyone to respect each other's views; and announced that on October 7 the Arcadia Public Library, Economic Development Team, and the Arcadia Chamber of Commerce is presenting a Business Learning Lab Power Hour—one hour sessions featuring information and resources to help businesses navigate the challenges of COVID-19. 10. CONSENT CALENDAR a. Special and Regular Meeting Minutes of September 15, 2020. Recommended Action: Approve b. Resolution No. 7336 approving participation in the Los Angeles Urban County Permanent Local Housing Allocation Program and authorizing the Mayor, or Designee, to sign a contract for funding for this program from the County of Los Angeles. Recommended Action: Adopt I 2 10-06-2020 c. Resolution No. 7337 approving and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974. Recommended Action: Adopt d. Contract for the purchase of Citywide office supplies with Office Depot in an amount no to exceed $110,000 annually for two years, with the option of renewing the Contract for three (3) additional one-year periods through June 30,2025. Recommended Action: Approve e. Agreement for Special Legal Services with Collins Collins Muir& Stewart, LLP. Recommended Action: Approve f. Renewal of Microsoft Enterprise License Agreement through SoftwareOne, Inc. for Microsoft Office 365 in the amount of $111,282. Recommended Action: Approve g. Professional Services Agreement with Infrastructure Management Services for the Pavement Management Program in the amount of $51,495, in addition to a 10% contingency; and Resolution No. 7334 amending the Fiscal Year 2020-21 Capital Improvement Program budget authorizing a supplemental appropriation in the amount of$10,000 from the Proposition C Fund. Recommended Action: Approve and Adopt h. Amendment to the Professional Services Agreement with Best Best& Krieger, LLP for Professional Lobbying and Consulting Services to secure grant funding for water and stormwater related projects in the amount of$25,323.08. Recommended Action: Approve i. Purchase Order with Merrimac Petroleum, Inc. dba Merrimac Energy Group for the purchase and delivery of fuel for the City's fleet in an amount not to exceed $350,000. Recommended Action: Approve It was moved by Council Member Verlato, seconded by Council Member Cheng, and carried on a roll call vote to approve Consent Calendar Items 10.a through 10.i. AYES: Verlato, Cheng, Beck, and Tay NOES: None ABSENT: Chandler 11. CITY MANAGER a. Setting the issuance amount of Pension Obligation Bonds at $90 million for the purpose of addressing the City's unfunded accrued actuarial liability and the related Preliminary Official Statement. Resolution No. 7338 approving the form of a Preliminary Official Statement and a Continuing Disclosure Certificate in connection with the issuance of bonds to refund certain pension obligations of the City and approving additional actions related thereto. Recommended Action: Adopt City Manager Lazzaretto presented the Staff Report. 3 10-06-2020 Julio Morales of Urban Futures, Inc. provided the PowerPoint Presentation. City Manager Lazzaretto noted for the record that the Citizens' Financial Advisory Committee recommended a $90 million pension obligation bond issuance and recommended that the bonds be issued prior to the November 3, General Election. Citizens' Financial Advisory Committee Chair Segal explained the reasons why the committee recommended the issuance of$90 million in pension obligation bonds. After City Council discussion, it was moved by Council Member Verlato, seconded by Council Member Beck, and carried on a roll call vote to direct staff to issue$90 million in pension obligation bonds and adopt Resolution No. 7338 approving the form of a Preliminary Official Statement and a Continuing Disclosure Certificate in connection with the issuance of bonds to refund certain pension obligations of the City and approving additional actions related thereto. AYES: Verlato, Beck, Cheng, and Tay NOES: None ABSENT: Chandler a. Report, discussion, and direction regarding COVID-19. City Manager Lazzaretto provided an update on COVID-19. No action was requested or taken. 12. ADJOURNMENT The City Council meeting adjourned at 8:46 p.m. to Tuesday, October 20, 2020, 7:00 p.m. in the City Council Chambers. Mayor of the City of Arcadia ATTEST: Assistant City Clerk 4 10-06-2020