HomeMy WebLinkAboutLB Agenda: 11/19/2020CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, November 19, 2020 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：
626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
COVID-19
As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the
Arcadia Public Library Board of Trustees will be conducted virtually and the public is
discouraged from attending. Per the Brown Act, the public will still be provided the ability to
make public comments. For members of the public who would like to participate virtually, the
meeting will be held via teleconference.
A conference line has been established to enable the public to observe the meeting via
teleconference. However, public comment will only be accepted via email.
Conference Line: (408) 650-3123
Access Code: 159-292-405
https://global.gotomeeting.com/join/159292405
How to Submit Public Comment:
Please submit your comments via email to PublicLibrary@ArcadiaCa.gov Comments
must be received at least 30 minutes prior to the posted meeting time. Your email must
be 300 words or less.
Please contact the Administration Office at (626) 821-5573 for more information.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Barbara Delphey, Chair
Janet HasBrouck, Chair Pro-Tempore
Miriam Carter, Trustee
Alice Wang, Trustee
Elizabeth Renfrew, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: October 2020
c. Monthly Report Narrative: October 2020
d. Financial Report: FY 19-20 Final
e. COVID-19 Updates
f. Library hours of operation
g. Policy Manual
h. Staff Report
Donation for Xiaonan Ji Memorial
新型冠状病毒（COVID-19）
作为阿凯迪亚市减缓 COVID-19 传播努力的一部分，本次阿凯迪亚市公共图书馆董事会会议
将以虚拟方式召开，不鼓励公众参加。根据《布朗法案》，仍将向公众提供发表评论意见的
能力。对于希望以虚拟形式参加会议的公众，会议将通过电话会议形式召开。
设立了一条会议专线，允许公众通过电话旁听会议。但仅限通过电子邮件接受公众评论意
见。
会议专线： +1 (408) 650-3123
接入代码： 159-292-405
https://global.gotomeeting.com/join/159292405
如何提交公众评论意见：
请通过电子邮件将您的评论意见发送至 PublicLibrary@ArcadiaCa.gov。必须在公布的会
议时间前至少提前 30 分钟收到评论意见。您的电子邮件不得超过 300 个字。
如需了解更多详情，请电洽行政管理办公室，电话号码 (626) 821-5573。
i. Staff Update
j. Holiday Cookies
k. Staff Training
l. Gilb Museum of Arcadia Heritage
m. Calendar of Activities for Children’s Services: November & December 2020
n. Flyers/articles/posters/attachments
Career Help Resources
Beyond Doctor Google
Book Discussion Group 2021
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of October 15, 2020
Recommended action: Approve
b. Approve the Policy Manual Updates for Facility Use and Imagination Theater Rentals
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to January 21, 2021 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – OCTOBER 2020
Highlights: As we enter the ninth month of the COVID-19 pandemic, the Library building
continues to be closed to the public. Staff continues to address the knowledge-seeking and social
connection needs of the community through collections and programs, as well as to answer
questions online, by phone and email, and provide access to collections through contactless front
door pickup. As the community continues to grapple with the COVID-19 restrictions, so does the
staff. The Library encouraged the community to participate in the 2020 Census count through a
social-media campaign, provided COVID-19 resources on its website, and helped the Friends of
the Library promote their Amazon Smile program earn much-needed money while their Book
Store remains closed. Several professional development opportunities included Sustainability in
Libraries, Public Library Director’s Forum, and the Future of Libraries. The Library received a
donation for a memorial bench and improvements to Children’s preschool computer area.
Adult Programs, Classes, Technology Literacy, and Events: Book a Librarian premiered in
October, offering one-on-one virtual library assistance appointments using Zoom. The “Book a
Month” online discussion, International Film Program, and Adult Recess were also offered.
Teen Programing: There were two Teen programs in October. Make-it or Bake-it honored the
LA County Fair by showing teen volunteers how to make caramel apples. The Creative Writing
Workshop continued through October: 15 teens learned how to write poetry through two online
classes taught by a local student.
Children’s Programming and Services: Children’s Services launched the Kids Book Bundle
service this month. Customers use an online form to order a bundle of three nonfiction and two
fiction books on a given topic, including animals, biographies/history, STEAM, Librarian’s pick,
and new book mix. The In-N-Out Cover to Cover Club program began in October. Participants
registered online, read and logged up to 15 books, then scheduled pick-up appointments to claim
their coupons redeemable for a free In-N-Out burger. Currently, 522 program registrants have
read and logged 4,685 books. Almost 400 craft packets were distributed throughout October for
a four-part online Creepy Crawly Crafternoons program. Two middle school students took part in
a four-part Stitching Together knitting class taught by Library staff.
October Activity
Front Door Pick-Ups: 2,818
Physical Items Checked Out: 10,046
eBooks Checked Out: 4,380
Virtual Program Attendance: 689
Passports Issued: 0
2
Customer Services: Account Services staff processed 8,388 holds in October, an increase of
390 over the previous month. Fine Free Week was held October 10-17. This amnesty program
let customers return long overdue items for a waiver of their fines. We were able to recover 569
overdue items. Full-time staff made phone calls to patrons who had accumulated over $100 in
fees between January - October 2020. Most patrons were appreciative for staff taking the time to
call and remind them of their overdue items. Staff waived a total of $3,993.95 in late fees and
replaced 12 library cards free of charge.
Collections: Shelving staff were trained in a more effective way to quarantine returned items by
laying them flat and isolating them for three days. This is the most recent best practice for
protecting customers from the COVID virus. Cataloging and Acquisitions continues to work on
projects to remove non-circulating items from the catalog, reclassify middle-school books, and
relabel or add items to the collection. The most popular item in the Adult collection this month was
Where the Crawdads Sing, by Delia Owens; in the Children’s collection, was Diary of a Minecraft
Zombie, by "Zack Zombie"; and for teens, the top spot again was Naruto, by Masashi Kishimoto.
Facilities and Technology: The Wifi upgrade is continuing and installation of new hot spots could
happen in mid-November. Information Services is finalizing plans to make 3D prints available to
the public. A 3D printer was donated to the library and is currently being tested. The Library’s
Chromebooks were checked out 50 times in October after only two check outs in September.
Staff and Training: Adult and Teen Services staff have actively pursued online training
opportunities this month, attending webinars and online classes on a wide array of subjects.
Children’s Principal Librarian has been attending an ongoing course on equity and access in
summer reading programs. Staff participated in the annual Great Shakeout training in mid-
October and completed mandatory Non-Harassment training.
Community Outreach/Collaboration/Volunteers: Adult Services partnered with the Japanese
American National Museum on a virtual program on JT Sata, an artist who was interned with his
family during World War II. The presentation focused on the new biography and
collection of his art compiled by his son and local author Naomi Hirahara. The
California State Library provided access to JobNow and VetNow. The Library
was awarded a Crisis Collection grant in the amount of $5,000. These funds were
used to address the ever-growing eBook and eAudio purchase
recommendations received from Overdrive. A Consumer Health Information
Specialist Librarian from the Network of the National Library of Medicine
trained staff on medical research and resources for the public.
Library staff attended high school and elementary school PTA
meetings. Children’s staff provided 12 virtual class visits for 289
kindergarten, first and second graders from Holly Avenue and
Longley Way Elementary School. In partnership with the
Assistance League of Arcadia, the Book Buddies program
kicked off in October and offered two virtual read aloud
sessions, hosted by teen volunteers, for 23 children ages five
to eight years. Five teen volunteers worked remotely with
Children’s Services staff and created three fun online projects.
Marketing and Publicity: A Centennial social media celebration marketing campaign began in
September. This campaign invites patrons to share their favorite library memories. Library staff
continued to use social media to promote Library services and programs.
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1DATE: 10/14/2020 CITY OF ARCADIA EXPCOMP1TIME: 17:06:14 EXPENDITURE COMPARISON REPORTSELECTION CRITERIA: expledgr.key_orgn like ’00156%’ACCOUNTING PERIOD: 13/20SORTED BY: FUND,1ST SUBTOTAL,ACCOUNTTOTALED ON: FUND,1ST SUBTOTALPAGE BREAKS ON: FUNDFUND-001 GENERAL FUND 1ST SUBTOTAL-4000 SALARIES & BENEFITS ----------------- CURRENT YEAR ------------------- -------------------- PRIOR YEAR ------------------ACCOUNT BUDGET EXPENDITURES BALANCE % BUDGET EXPENDITURES BALANCE %4010 REGULAR EMPL 1,796,900.00 1,753,422.52 43,477.48 97.58 1,746,500.00 1,694,543.79 51,956.21 97.034011 SPECIALIST P 2,000.00 1,945.70 54.30 97.29 2,000.00 1,929.20 70.80 96.464014 VACATION SEL 5,800.00 567.48 5,232.52 9.78 3,400.00 1,406.57 1,993.43 41.374015 ALLOWANCES 2,300.00 1,633.65 666.35 71.03 1,700.00 1,654.41 45.59 97.324020 STABILITY PA 500.00 500.00 .00 100.00 500.00 500.00 .00 100.004021 LONGEVITY PA 21,400.00 23,712.44 -2,312.44 110.81 21,500.00 21,424.66 75.34 99.654032 PART-TIME NO 274,700.00 206,593.66 68,106.34 75.21 263,200.00 217,316.85 45,883.15 82.574130 OVERTIME 1,800.00 797.92 1,002.08 44.33 2,100.00 392.44 1,707.56 18.694241 P.E.R.S 675,200.00 646,771.45 28,428.55 95.79 575,400.00 541,191.28 34,208.72 94.054242 NON-PERSABLE 1,900.00 1,918.70 -18.70 100.98 1,900.00 1,811.81 88.19 95.364244 MEDICAL/DENT 320,600.00 303,649.41 16,950.59 94.71 320,800.00 303,603.74 17,196.26 94.644245 LONG TERM DI 2,200.00 2,134.08 65.92 97.00 2,700.00 2,335.36 364.64 86.494247 LIFE INSURAN 2,600.00 2,379.83 220.17 91.53 3,200.00 2,449.87 750.13 76.564250 FICA/HOSPITA 28,800.00 28,631.77 168.23 99.42 28,300.00 27,920.34 379.66 98.664299 VACANCY RATE -84,900.00 .00 -84,900.00 .00 -89,100.00 .00 -89,100.00 .00TOTAL-4000 SALARIES & B 3,051,800.00 2,974,658.61 77,141.39 97.47 2,884,100.00 2,818,480.32 65,619.68 97.725110 OFFICE SUPPL 47,500.00 37,492.56 10,007.44 78.93 45,400.00 37,044.46 8,355.54 81.605115 PROGRAM EXPE 19,700.00 14,989.65 4,710.35 76.09 18,700.00 18,693.94 6.06 99.975125 PRINT SHOP 13,600.00 9,730.28 3,869.72 71.55 13,300.00 12,608.87 691.13 94.805230 BUILDING AND 15,200.00 15,287.50 -87.50 100.58 14,300.00 13,628.81 671.19 95.31TOTAL-5000 SUPPLIES 96,000.00 77,499.99 18,500.01 80.73 91,700.00 81,976.08 9,723.92 89.406160 CONTRACT SER 234,100.00 218,134.24 15,965.76 93.18 228,000.00 225,522.58 2,477.42 98.916210 TELEPHONE 27,100.00 31,485.38 -4,385.38 116.18 27,600.00 28,440.28 -840.28 103.046310 MILEAGE 600.00 507.21 92.79 84.54 600.00 436.16 163.84 72.696505 GENERAL LIAB 67,800.00 67,800.00 .00 100.00 67,200.00 67,200.00 .00 100.006507 WORKERS’ COM 46,400.00 46,400.00 .00 100.00 42,500.00 42,500.00 .00 100.006611 ELECTRIC 144,300.00 116,234.34 28,065.66 80.55 138,900.00 141,568.95 -2,668.95 101.926612 GAS 6,900.00 2,640.12 4,259.88 38.26 9,500.00 6,834.73 2,665.27 71.946614 WATER 2,600.00 1,888.47 711.53 72.63 2,600.00 2,098.42 501.58 80.716730 OFFICE EQUIP 54,300.00 25,315.34 28,984.66 46.62 10,600.00 3,816.23 6,783.77 36.006750 VEHICLE MAIN 3,000.00 2,717.89 282.11 90.60 2,500.00 3,506.54 -1,006.54 140.266760 BUILDING REP 16,500.00 20,353.76 -3,853.76 123.36 16,500.00 22,062.42 -5,562.42 133.716921 BIBLIOGRAPHI 30,500.00 29,812.41 687.59 97.75 30,500.00 28,867.90 1,632.10 94.656922 LIBRARY MATE 224,400.00 221,900.00 2,500.00 98.89 219,400.00 219,398.25 1.75 100.006923 ELECTRONIC R 65,900.00 65,823.95 76.05 99.88 68,100.00 68,019.87 80.13 99.886925 ARTIFACT 2,500.00 2,390.73 109.27 95.63 2,500.00 175.67 2,324.33 7.036930 MEMBERSHIP & 7,000.00 6,329.57 670.43 90.42 7,000.00 6,294.83 705.17 89.936940 OFFICIAL MEE 8,200.00 4,420.24 3,779.76 53.91 7,500.00 1,804.70 5,695.30 24.066960 EQUIPMENT RE 67,300.00 96,044.81 -28,744.81 142.71 99,900.00 50,694.32 49,205.68 50.756970 TRAINING 3,100.00 3,869.98 -769.98 124.84 3,100.00 2,505.16 594.84 80.816971 TUITION REIM 9,700.00 -3,682.85 13,382.85 37.97 7,100.00 5,749.16 1,350.84 80.976977 EMPLOYEE SUP 1,100.00 1,100.25 - .25 100.02 1,100.00 1,120.59 -20.59 101.87TOTAL-6000 OPERATING EX 1,023,300.00 961,485.84 61,814.16 93.96 992,700.00 928,616.76 64,083.24 93.54
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2DATE: 10/14/2020 CITY OF ARCADIA EXPCOMP1TIME: 17:06:14 EXPENDITURE COMPARISON REPORTSELECTION CRITERIA: expledgr.key_orgn like ’00156%’ACCOUNTING PERIOD: 13/20SORTED BY: FUND,1ST SUBTOTAL,ACCOUNTTOTALED ON: FUND,1ST SUBTOTALPAGE BREAKS ON: FUNDFUND-001 GENERAL FUND 1ST SUBTOTAL-6000 OPERATING EXPENSES ----------------- CURRENT YEAR ------------------- -------------------- PRIOR YEAR ------------------ACCOUNT BUDGET EXPENDITURES BALANCE % BUDGET EXPENDITURES BALANCE %TOTAL-001 GENERAL FUND 4,171,100.00 4,013,644.44 157,455.56 96.23 3,968,500.00 3,829,073.16 139,426.84 96.49TOTAL REPORT 4,171,100.00 4,013,644.44 157,455.56 96.23 3,968,500.00 3,829,073.16 139,426.84 96.49
Facility Rental – Policies
The Arcadia Public Library has facilities and meeting rooms available for public use. Facilities and
meeting rooms must be reserved in advance and an application must be completed. Arcadia
Public Library does not discriminate in making its premises available on the basis of race, color,
national origin, religion, sex, sexual preference, age, or physical limitation. The fact that a group
or organization is granted permission to meet in the Library in no way constitutes endorsement of
the policies or beliefs of that organization by the Library or the City of Arcadia.
RESERVATION PRIORITIES
Arcadia Public Library, in its sole discretion, will determine the number of events to be held on a
daily basis and/or simultaneously in its facilities.
The Arcadia Public Library has priority on all dates. The Arcadia Public Library also has the right
to preempt any event for a Library event. In such rare instances, the Library will put forth every
reasonable effort to assist the group in reserving another date or another space within the Library
facility, if available. The Friends of the Library has second priority on all dates.
All other organizations, municipal agencies, individuals and groups may reserve events on a first
come, first serve basis.
INDEMNIFICATION AND INSURANCE
Outside (non-City) individuals and groups that use City facilities, including the Arcadia Public
Library, for meetings and events must comply with the standard insurance and indemnification
requirements that are established by the City. Currently the City of Arcadia requires a Certificate
of $1 million General Liability Insurance with an endorsement naming the City of Arcadia as
additional insured.
USE
The Arcadia Public Library encourages the use of its meeting rooms by the public and private
groups for cultural and community programs and meetings.
It is highly recommended that Library meeting rooms and venues be used only during the hours
the Library is open to the public. If a meeting room must be scheduled outside the Library’s service
hours, an additional form related to staff and fees must be completed.
Damage or misuse of Library property may affect the ability to utilize the meeting venue in the
future.
FEES
The City Council and the Library Board of Trustees approves the fines and fees charged by the
Library on a regular basis. The facility rental and staff service fees are included in a separate
attachment.
The Director of Library & Museum Services, or his/her designee, determines whether or not fees
will be waived utilizing the guidelines listed. An application for Fee Waiver must accompany the
Application for Use of Facility.
For all events, staff fees as related to security, event coordinator, audio visual coordinator, event
attendants, custodial, etc. and are not waived.
The following are the conditions by which facility fees may be waived:
The event is conducted or actively co-sponsored by the Arcadia Public Library.
The event is conducted by the Friends of the Library.
The event is conducted by a Neighborhood Homeowners Association group for a
business-related meeting.
The event is conducted by an elected official and is open to the public or community
groups.
As a professional courtesy, fees may be waived for divisions within civic/government
agencies, as determined by the Director of Library & Museum Services. (Ex: poll worker
training, vote center activity, Census training, etc.)
The Library has facilities and meeting rooms available at no charge to the following
organizations:
City of Arcadia
Friends of the Library
Friends of the Museum
Arcadia Historical Society
Arcadia Unified School District (District activities of community interest not normally held
at a school site)
Arcadia Neighborhood Homeowners Associations
The facilities are available for a fee to the following:
Music teachers and students for music recitals
Non-profit organizations with proof of non-profit status (must provide with application)
The facilities are not available for:
Commercial organizations (for profit businesses or services).
Private parties, weddings receptions, birthday parties, or memorial services.
Purposes of furthering a campaign for public office (City Charter, Section 905).
Use by organizations more than 12 times per year or more than 1 time per month.
Conditions in which facility fees are not waived:
The event charges admission and is not sponsored by the Friends of the Library.
Events in which present or future financial gain is sought such as: Exhibits of displayed
artwork for sale, educational seminars whose purpose is the future sale of financial
services or other products, etc.
Meetings that are intended for members of a club or group.
ARCADIA PUBLIC LIBRARY IMAGINATION THEATER RENTAL POLICY
The Imagination Theater in the Jerry Broadwell Children’s Room is available to community groups
or organizations for events of a civic, cultural, charitable, intellectual or educational nature. This
policy is in keeping with Article 6 of the Library Bill of Rights which the Library Board has adopted:
“Libraries which make exhibit spaces and meeting rooms available to the public they serve should
make such facilities available on an equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use.” Events in the Imagination Theater must be free and
open to the public.
The Imagination Theater is available at no cost to the following organizations:
City of Arcadia
Friends of the Library
Arcadia Unified School District (for District activities of community interest not normally
held at a school site)
Student groups from AUSD with a supporting letter on official School or District letterhead
from a group advisor or teacher and a responsible, supervising adult, 21 years or older,
must be in the room.
The Imagination Theater is available for a fee to the following (proof of non-profit status must
accompany the application):
Non-profit organizations
Local clubs or other organizations who do not operate on a for-profit status or are without
official non-profit status, and who are not affiliated with commercial enterprises and who
are engaged in activities directly beneficial to children
The Imagination Theater is not available to or for the following:
Commercial organizations, including paid tutoring services whether provided by an
individual or a commercial enterprise
Private parties, weddings, receptions, birthday parties, memorial services, or play groups
Use by organizations on a regular basis (daily, weekly or monthly)
Use that would conflict with regularly scheduled Library programs or events.
Purposes for furthering a campaign for public office (City Charter, section 905)
Use that would damage the facility.
Application for the use of the Imagination Theater shall be made with the Children’s Services staff
no more than three months in advance and at least seven business days prior to the date of use.
Priority will be given to Library-sponsored activities. The Imagination Theater is available only
during the hours the Library is open to the public, until 30 minutes prior to closing. The Library
may at its sole discretion reject an application. Any scheduled group may be asked to reschedule
a particular meeting or event in order to make the room available for a special purpose. The
Imagination Theater may only be rented by an organization or group one time per quarter per
calendar year.
The applicant and a responsible adult 21 years of age or older must be present. The applicant
and adult may be the same person.
Fees for the use of all rentals at the Library are payable preferably at the time of the
application, but not later than two weeks prior to the scheduled date or the reservation will
be cancelled. If the reservation is made within two weeks of the event, payment and proof of
non-profit status is due at the same time.
Rental fee of $50 per hour for the Imagination Theater. The total fee is derived by
multiplying the hourly fee by the number of hours (including any portion of an hour which
shall be rounded up to a full hour) of the proposed and approved use.
Food and beverages are not permitted in the Imagination Theater.
AV equipment is not provided. Renters are welcome to bring their own laptops or tablets
and to use the Library’s free Wi-Fi.
A $150 security deposit is required. This deposit may be refunded if/when Library staff has
determined that no Library property is damaged or missing, and the group leaves on time
as scheduled. Additional charges may be necessary if the deposit amount does not cover
costs of damaged or missing property.
Fees will be refunded only if applicant notifies the Library of intent to cancel at least two
full weeks prior to the scheduled event, including the security fee.
The Imagination Theater will be available at no charge for setup thirty (30) minutes prior to the
scheduled start time of the event. Cleanup must be completed by the end of the scheduled time,
and 30 minutes prior to the Library closing time The Library reserves the right to bill a user after
the event if the time used exceeds the schedule, including any overtime costs associated with
staff staying after the close of the Library.
Permission to use the Imagination Theater is not transferable.
Alcoholic beverages are not permitted under any circumstances.
The fact that a group is given permission to meet in the Library in no way constitutes endorsement
by the Library or the Board of Trustees of the policies or beliefs of that group. Neither the name
nor the address of the Arcadia Public Library may be used as the official address or headquarters
of an organization or group. Any printed publicity must include the following statement: “This
program is not sponsored by the Arcadia Public Library,” unless the Library has agreed to co-
sponsor the event.
The applicant agrees to hold the City harmless and indemnifies the City with regard to any liability
arising out of use of the premises. The applicant must execute an agreement in a form and
substance approved by the City Attorney reflecting the foregoing, among other terms and
conditions.
The City of Arcadia requires a Certificate of $1 million General Liability Insurance with an
endorsement naming the City of Arcadia as additional insured.
The user agrees that neither the City of Arcadia nor any of its officers, agents, or employees shall
be responsible or liable for loss or damage to property and equipment of User or that its agents,
employees, or invitees with regard to their use of the property of the City of Arcadia. User shall
defend, indemnify, and hold harmless the City of Arcadia, its officers, agents, or employees with
regard to any suits, losses, claims, and liability that may arise out of User’s use of the Arcadia
Public Library facilities.
The applicant will be required to pay for any damages to property or equipment.
The Director of Library and Museum Services shall have authority regarding facility usage and
interpretations of policy decisions. Appeals may be made to the Library Board of Trustees in
writing.
DATE: November 17, 2020
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director Library & Museum Services
SUBJECT: ACCEPT DONATION OF $4,000 FOR A MEMORIAL BENCH AND
REFURBISHMENT OF THE CHILDREN’S PRESCHOOL COMPUTER
AREA IN MEMORY OF MR. JI
Recommendation: Accept
SUMMARY
The Ji family would like to donate funds to the Arcadia Public Library to purchase a
memorial bench in memory of Mr. Ji. They would also like a small corner in the
Children’s Room to be refurbished with these funds and named in memory of Mr. Ji. It is
recommended that the City Council accept this donation.
DISCUSSION
The Library has historically received small monetary gifts to honor or remember a family
member or close friend. The Ji family has asked that their monetary gift go to the
purchase of a memorial bench with a plaque in memory of Mr. Xiaonan Ji, who was a
frequent visitor to the LIbrary. The bench will be placed in the walkway near the front
entrance of the Library. In addition, the preschool computer area is in need of new
laminate and new chairs. This donation would provide enough funds to refurbish this
area in Mr. Ji’s memory.
The family chose to directly donate this monetary gift through the Library because of the
Library’s special memorial/honorarium gift donation program. This allows the money to
be directly spent, as the family wishes, on a memorial bench, with a special memorial
plaque placed on the bench and the refurbishment of a much-needed preschool
computer area.
By accepting and approving of this $4,000 donation, this money can be used to
purchase the bench and plaque as well as refresh the preschool computer area. This
donation helps the Arcadia Public Library and the City of Arcadia provide a nice outdoor
bench and preschool computer space for the community of Arcadia above and beyond
Accept Donation of $4,000 for a memorial bench and refurbishment of preschool
computer area at the Arcadia Public Library in memory of Mr. Ji
November 17, 2020
Page 2 of 2
the current capacity of the City’s General Fund. It also provides a nice place for the
family and friends to remember their loved one when they visit the Library.
All gifts $1,000 or more are subject to approval by the City Council pursuant to City
Charter Section 809(d).
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The acceptance and approval of the $4,000 donation would be a positive fiscal impact
for the Library and the City. It will provide additional revenue to specifically purchase a
new outdoor bench and to refurbish a small area in the Children’s Room at the Library.
RECOMMENDATION
It is recommended the City Council accept a donation in the amount of $4,000 to the
Arcadia Public Library to purchase a memorial bench and plaque and refurbish the
preschool computer area in memory of Mr. Ji.
Approved:
_______________________
Dominic Lazzaretto
City Manager
SUN MON TUE WED THU FRI SAT
1 2 3 4 5
6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
Library Closed
Sign-ups for
Storytime
Adventures LIVE!
10 -11 am:
Priority registration for
Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
Live Program
Book Buddies*
Ages 5 and 6 Years
5:00 pm
*Registration required
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
.
Live Program
Parent and Me
Stitching Together *
6th—8th Grades
3:00 pm
*Registration required
Library Closed
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
Library Closed
Veterans Day
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
Sat. November 14
Pre-Recorded Program
StoryCraft
2—8 Years
10:30 am
Live Program
Parent and Me
Stitching Together *
6th—8th Grades
3:00 pm
*Registration required
In-N-Out “Cover to
Cover Club” ends.
Library Closed
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
Pre-Recorded Program
Storytime Adventures
2—8 Years
10:15 am
Live Program
Storytime Adventures
LIVE*
Ages 2—8 Years
6:30 pm
*Registration required
Live Program
Book Buddies*
Ages 7 and 8 Years
5:00 pm
*Registration required
Live Program
Virtual Coding Class*
5th—8th Grades
5:00 pm
*Registration required
Live Program
Parent and Me
Stitching Together *
6th—8th Grades
3:00 pm
*Registration required
Library Closed
Craft Grab
Bags Available
2—8 Years
3:30—7:00 pm
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Craft Grab
Bags Available
2—8 Years
3:30—7:00 pm
Pre-Recorded Program
Storytime Adventures
2—8 Years
10:15 am
Craft Grab
Bags Available
2—8 Years
3:30—7:00 pm
Library Closed
Thanksgiving Day
Library Closed
Live Program
Parent and Me
Stitching Together *
6th—8th Grades
3:00 pm
*Registration required
Library Closed
Sign-ups
for December
Book Buddies
10 -11 am:
Priority registration for
Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration
Arcadia Public Library - Jerry Broadwell Children’s Room N O V E M B E R 2 0 2 0
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
PLEASE NOTE
The Library is currently closed to the public and in-person
programming has been cancelled into the foreseeable future.
The children’s events listed on this calendar will be
provided in a virtual format. Please visit the
Library’s online Events Calendar for more information.
ONLINE STORYTIMES
Please Note: Storytimes are pre-recorded, unless
otherwise indicated. Visit the Library’s online
Events Calendar for links to the programs.
Baby Adventures — 4 to 23 months
Tuesdays at 10:15 am
November 10, 17, & 24
Storytime Adventures — 2 to 8 years
Wednesdays at 10:15 pm
November 18 & 25
Storytime Adventures LIVE! — 2 to 8 years
Wednesday, November 18 at 6:30 pm
Join us for a live storytime presentation all about bears.
Registration is required.
Sign-ups begin Monday, November 2, 2020.
10:00 am-11:00 am: Priority registration for Arcadia
Residents by phone. Proof of residency required.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
VIRTUAL BOOK BUDDIES
Listen to fun stories read aloud by the Assisteens, an
auxiliary of the Assistance League of Arcadia.
This is a live program hosted via Zoom.com.
DECEMBER SESSION
Thursday, December 10; 5:00 pm (ages 5 and 6 years)
Space is limited, so you must sign up to attend.
December sign-ups begin Monday, November 30, 2020.
10:00 am-11:00 am: Priority registration, for Arcadia
residents, by phone. Must provide proof of residency.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
READING PROGRAM
In-N-Out “Cover to Cover Club”
For Ages 4 – 12 Years
Saturday, October 3 – Saturday, November 14
There is still time to register online and read five books to
earn a coupon for a free In-N-out burger. Participants may earn
up to three burger coupons during the program.
The program ends Saturday, November 14. All reading,
logging, and claiming earned coupons must be
completed by this date.
Earned coupons will be distributed by
scheduled appointments only.
Visit the Library’s Website for more information—
www.ArcadiaCA.gov/Library
November 2020 Calendar of VIRTUAL Events
SPECIAL PROGRAMS
StoryCraft
For Ages 2—8 Years
Saturday, November 14 at 10:30 am
Pick up a free craft packet from the Library then tune into a
pre-recorded StoryCraft program to enjoy some
pumpkin stories and learn how make two fun crafts.
A limited supply of craft packets will be available at the
Library’s front entrance beginning Monday, November 2.
No pick-up appointment needed.
Monday through Thursday—3:30 pm to 7:00 pm
Friday—3:30 pm to 5:00 pm
Saturday—12:30 pm—5:00 pm
Free Craft Grab Bags
For Ages 2—8 Years
Available November 23, 24, & 25 from 3:30—7:00 pm
Children’s Services staff have put together grab bags with some
of our favorite children’s crafts. Each bag contains three craft kits.
Pick up a free craft grab bag at the Library’s front entrance.
No pick-up appointment needed.
MIDDLE SCHOOL PROGRAMS
Virtual Coding Class
For 5th—8th Graders
November 3, 5, 10, 12, 17 & 19 from 5:00—6:15 pm
Join the Arcadia Tech Team, with high school instructors
Smriti, Shivani, and Harit and learn to code using
HTML . This is a live program hosted via Zoom.com.
Registration is required and begins
Monday, October 26, 2020.
10:00 am-11:00 am: Priority registration, for Arcadia
residents, by phone. Must provide proof of residency.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
Parent and Me Stitching Together
For 6th—8th Graders
Saturdays, November 7, 14, 21, & 28 at 3:00 pm
This is a four-part virtual program that will teach knitting basics.
It is designed exclusively for students in grades 6 to 8 grades
with an accompanying adult.
Registration is required and begins
Monday, October 26, 2020.
10:00 am-11:00 am: Priority registration, for Arcadia
residents, by phone. Must provide proof of residency.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
SUN MON TUE WED THU FRI SAT
1 2 3
4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
Library Closed
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Pre-Recorded Program
Storytime Adventures
2—8 Years
10:15 am
.
Pre-Recorded Program
Kid Chefs
Winter Snacks
7—14 Years
3:00 pm
Library Closed
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Pre-Recorded Program
Storytime Adventures
2—8 Years
10:15 am
Live Program
Virtual Book Buddies*
Ages 5 and 6 Years
5:00 pm
*Registration required
Pre-Recorded Program
Kid Chefs
Winter Snacks
7—14 Years
3:00 pm
Library Closed
Pre-Recorded Program
Baby Adventures
4—23 Months
10:15 am
Pre-Recorded Program
Storytime Adventures
2—8 Years
10:15 am
Live Program
Storytime Adventures
LIVE*
Ages 2—8 Years
6:30 pm
*Registration required
Pre-Recorded Program
Kid Chefs
Winter Snacks
7—14 Years
3:00 pm
Library Closed
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Library Closed
Christmas Day
Winter Activity
Bags Available
5 —14 Years
12:30—5:00 pm
Library Closed
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Winter Activity
Bags Available
5 —14 Years
3:30—7:00 pm
Arcadia Public Library - Jerry Broadwell Children’s Room D E C E M B E R 2 0 2 0
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promo-
tional purposes. Notify Library staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
PLEASE NOTE
The Library is currently closed to the public and in-person
programming has been cancelled into the foreseeable future.
The children’s events listed on this calendar will be
provided in a virtual format. Please visit the
Library’s online Events Calendar for more information.
ONLINE STORYTIMES
Please Note: Storytimes are pre-recorded, unless
otherwise indicated. Visit the Library’s online
Events Calendar for links to the programs.
Baby Adventures — 4 to 23 months
Tuesdays at 10:15 am
December 1, 8 & 15
Storytime Adventures — 2 to 8 years
Wednesdays at 10:15 pm
December 2, 9 & 16
Storytime Adventures LIVE! — 2 to 8 years
Wednesday, December 16 at 6:30 pm
Join us for a live storytime presentation with Ms. Michele.
Registration is required.
Sign-ups begin Monday, November 23, 2020.
10:00 am-11:00 am: Priority registration for Arcadia
Residents by phone. Proof of residency required.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
VIRTUAL BOOK BUDDIES
Designed especially for kids ages 5 to 6 years old.
Listen to fun stories read aloud by the Assisteens, an
auxiliary of the Assistance League of Arcadia.
This is a live program hosted via Zoom.com.
JANUARY SESSIONS
Thursday, January 14; 5:00 pm (ages 5 and 6 years)
Thursday, January 28; 5:00 pm (ages 5 and 6 years)
Space is limited, so you must sign up to attend.
January sign-ups begin Monday, January 4, 2020.
10:00 am-11:00 am: Priority registration, for Arcadia
residents, by phone. Must provide proof of residency.
11:00 am onward: Open registration by phone.
Please phone 626-821-5566 to register.
December 2020 Calendar of VIRTUAL Events
SPECIAL PROGRAMS
Kid Chefs
For Ages 7— 14Years
Saturdays, December 5, 12, & 19 at 3:00 pm
Learn how to make non-bake yummy winter treats that are perfect
for gift-giving or enjoying yourself. This recorded presentation may
be accessed on the Arcadia Public Library’s YouTube channel.
Winter Activity Bags
For Ages 5 — 14 Years
Available December 21, 22, 23, 26, 28, 29, & 30
Pick up a free activity packet and have some winter fun at home.
A limited supply of packets will be available at the Library’s
front entrance, beginning Monday, December 21.
No pick-up appointment needed.
Monday through Wednesday—3:30 pm to 7:00 pm
Saturday—12:30 pm—5:00 pm
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
U C L A c o n s u m e r h e a l t h l i b r a r i a n , N o r a F r a n c o
w i l l p r e s e n t t i p s & t r i c k s f o r f i n d i n g
q u a l i t y h e a l t h i n f o r m a t i o n o n l i n e .
V i r t u a l p r o g r a m
j o i n f r o m t h e c o m f o r t o f y o u r h o m e .
C a l l t o r e g i s t e r :
(6 2 6 ) 8 2 1 -5 5 6 9
B E Y O N D
D O C T O R G O O G L E
T U E S D A Y , 1 /1 2
1 1 A M
A r c a d i a P u b l i c L i b r a r y
2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6
(6 2 6 ) 8 2 1 -5 5 6 9
w w w .A r c a d i a C A .g o v /L i b r a r y
F r o n t d o o r p i c k u p h o u r s : M -T h 1 0 -7 / F -S a 1 0 -5
Monthly virtual discussions.
Register online or by calling
https://forms.gle/deutdWgxELJRMsgM8
626.821.5569
see back for exact titles and dates
no meetings held in November and December
B O O K I S H
A b o o k d i s c u s s i o n g r o u p
A r c a d i a P u b l i c L i b r a r y
2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6
(6 2 6 ) 8 2 1 -5 5 6 9
w w w .A r c a d i a C A .g o v /l i b r a r y
F r o n t d o o r p i c k u p h o u r s : M -T h 1 0 -7 / F -S a 1 0 -5
Join your fellow bookish readers
for fun & interesting discussions!
a r c a d i a p u b l i c l i b r a r y
p r e s e n t s
The Library Book
by Susan Orlean
Chronicles the Los Angeles Public
Library fire & its aftermath.
Showcases the larger, crucial role
that libraries play in our lives.
Monday, 5/24, 7 PM
or Tuesday, 5/25, 10 AM
The Last Days of Café Leila
by Donia Bijan
Betrayed in her marriage &
longing for her home in Teheran,
Noor & her daughter fly to Iran to
visit her father & the family’s
beloved Café Leila.
Monday, 3/22, 7 PM
or Tuesday, 3/23, 10 AM
After Life
by Rhian Ellis
A young woman
grows up in a community of
mediums & spiritualists, living her
life in the shadows of real &
imagined death.
Monday, 8/23, 7 PM
or Tuesday, 8/24, 10 AM
Eleanor Oliphant is Completely
Fine
by Gail Honeyman
An alienated, anti-social young
woman, with a long-buried
traumatic past, gradually opens to
the people & world around her.
Tuesday, 6/22, 10 AM
or Monday, 6/28, 7 PM
Bad Blood: Secrets & Lies in a
Silicon Valley Startup
by John Carreyrou
A riveting story of corporate fraud
following the rise & collapse of the
biotech startup Theranos, founded
by Elizabeth Holmes.
Monday, 2/22, 7 PM
or Tuesday, 2/23, 10 AM
Time and Again
by Jack Finney
Classic illustrated novel about a
man who travels through time &
discovers love
& murder in
the New York City of 1882.
Monday, 4/26, 7 PM
or Tuesday, 4/27, 10 AM
Olive the Lionheart
by Brad Ricca
In 1910, Olive MacLeod, a
redheaded Scottish aristocrat,
received word that her fiancé,
naturalist Boyd Alexander, was
missing in Africa.
So she went to find him.
Monday, 10/25, 7 PM
or Tuesday, 10/26, 10 AM
West with the Night: A Memoir
by Beryl Markham
Beryl Markham’s remarkable
account of her youth in Africa &
her 1936 solo flight across the
Atlantic Ocean.
Monday, 1/25, 7 PM
or Tuesday, 1/26, 10 AM
My Year of Rest & Relaxation
by Ottessa Moshfegh
A young woman’s darkly humorous
quest to enter
a medicated hibernation & sleep
for an entire year.
Monday, 7/26, 7 PM
or Tuesday, 7/27, 10 AM
The Last Watchman of Old Cairo
by Michael David Lukas
Joseph is the son of a Jewish
mother & a Muslim father. One
day, a mysterious package arrives
on his doorstep, pulling him into a
mesmerizing adventure to uncover
the history that binds his family.
Monday, 9/27, 7 PM
or Tuesday, 9/28, 10 AM
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, OCTOBER 15, 2020
NOTE: As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, and in
accordance with California Executive Order N-25-20 suspending some terms of the Brown Act,
this meeting was conducted virtually, via teleconference.
CALL TO ORDER – Chair Barbara Delphey called the meeting to order at 4:31 p.m.
PLEDGE OF ALLEGIANCE – Trustee Elizabeth Renfrew
ROLL CALL: Chair Barbara Delphey, Trustees Miriam Carter, Janet HasBrouck, Elizabeth
Renfrew, and Alice Wang; Councilmember Paul Cheng (City Council Liaison);
Director of Library & Museum Services Darlene Bradley (Secretary); Library
Services Managers Roger Hiles and Pat Smith.
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee HasBrouck said she wanted to thank the City for median plantings underway on
Huntington, Santa Anita and Live Oak. Trustee Wang thanked Councilmember Cheng for his
explanation of ballot propositions to the Arcadia Chinese Association. Trustee Renfrew reported
that the Friends were still generating some sales through the 25-cent book trucks outside the
Library’s front doors, and she added that someone had recently left a 20-dollar bill in one of the
money boxes. She also stated that member letters would be going out soon, and she hoped
people would be generous in funding next year’s Summer Reading Program. She suggested the
library post signs for the front door showing the availability times for the 25-cent book trucks.
Councilmember Cheng reported that Arcadia residents have organized to provide lunches for
Police and Fire staff, and that meals for the next two weeks have been scheduled. Twice in recent
weeks, volunteers have also provided lunches for the entire City staff. He also stated that financial
numbers for the City were looking good so far.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
Director’s Update: Director Bradley thanked Councilmember Cheng for the free lunches for the
department staff. She also encouraged the Trustees to join the Friends of the Library. Director
Bradley noted that 328 children had signed up for the In-N-Out Burger Cover to Cover reading
program in the first two weeks. Trustee Carter asked if the Library was charged for the burger
coupons, and Director Bradley stated that there was no charge to the Library and that this was
In-N-Out’s big charity campaign to encourage children to read. Director Bradley also reported that
this current week was “Fine Free Week” for the library, and that patrons with overdue books were
being encouraged to return their long overdue items. In lieu, patrons were being offered a fine
amnesty, helping the library get back materials and to encourage patrons to use the library once
again. Free replacement library cards were also being offered for patrons who have lost their old
ones. She also announced the Children’s Library would be holding a virtual “Stitching Together”
knitting program for middle-schoolers. A new children’s service has been introduced for teachers
and families. Customized “Book Bundles” on particular topics are pulled together for checkout.
Patrons can make a request through a form on the website. The program will be promoted at the
upcoming PTA Council meeting in November. Director Bradley reported that passport services
would be resuming (by appointment only) on November 2.
Monthly Statistical Report: August 2020 (rev.), September 2020: Chair Delphey noted that
activity went up from August to September and asked how staff was handling it. Director Bradley
answered that front-door pickups were more systematic now that all requests are being managed
through the Library’s computer system as holds. Trustee Renfrew asked about the $15,000 in
grant money received, and Director Bradley responded that it was state grant money intended to
help provide electronic resources during the pandemic.
Monthly Report Narrative: September 2020: Trustee HasBrouck asked if the front-door pickup
plugin being reviewed by staff was an app. Manager Hiles stated that it was currently accessed
through the Library’s Online Public Catalog available on computers or mobile devices, but that an
app was being discussed by its company. Trustee HasBrouck also asked if the volunteer
guidelines mentioned in the report would be coming to the Board for approval. Director Bradley
stated that it was an internal procedure in accordance with City volunteer and employee
guidelines, not specifically a policy, so it wouldn’t need Board action. Trustee HasBrouck asked
what outreach was being done to get the word out to middle schools that library services were
available. Director Bradley stated that outreach is being done through the PTA Council meetings
and that the Children’s staff regularly contacts principals and teachers about new services and
upcoming events. She also added that an “Open” sign was now outside the building on Duarte
Road.
Year-End Financial Report: 2019-2020: Director Bradley reported that the City’s year-end
financial report was later than usual this year, and that the report for the previous fiscal year had
mistakenly been included in the packet. The new report should be available soon and in time for
the November Board meeting.
Policy Manual: Director Bradley reported that the draft rental policies intended for tonight’s
meeting were not in the packet because they were still under review by the City Attorney. They
should be ready for discussion at the November meeting.
Annual Report for FY 2019-2020: Chair Delphey stated the annual report was excellent, and
that she liked the colors. She added that it was sad to see that the new seating in the middle
school area of the Children’s Library empty.
Strategic Plan 2019-2020: Director Bradley reported that the Library was still working on
completing parts of the 2018 Strategic Plan, but that budget issues had caused some projects to
be deferred to later years, including the Children’s Room three-year phased furnishings plan.
Trustee HasBrouck asked if the upgrade of the public Wi-Fi was still going forward. Manager Hiles
stated that the contract has been signed, the purchase order issued, and the vendor’s project
manager should be calling soon to schedule the work.
COVID-19: Director Bradley stated that she is envisioning the Library’s eventual re-opening as
offering an express, grab-and-go service, rather than the full services offered pre-pandemic. She
also stated she would like to potentially re-open the Library when the public schools fully re-open.
Trustee Renfrew commented that she had seen television reports of some re-opened libraries
that had closed stacks and an emphasis on pickup services. Trustee HasBrouck commended the
Library for finding new ways to make materials available to the public.
Staff Update: Director Bradley commented that there may be a staff departure to report at the
next Board meeting.
Gilb Museum of Arcadia Heritage: Director Bradley reported that the Museum staff applied for
a $5,000 grant to hire an intern. Concepts for a proposed Carol Libby Courtyard in front of the
Museum will be discussed at the City Council meeting on October 20.
Calendars of Activities for Children’s Services October 2020: Chair Delphey noted that there
would be no trick-or-treat parade in the Library this year, and Director Bradley reported that virtual
Creepy-Crawly Craft programs were being held instead.
Flyers/Articles/Posters/Attachments: Chair Delphey commented that it was hard to believe the
small house in the historic photo once contained the whole Library. Director Bradley recounted
the story of how the City’s firefighters used to shower in the building after hours. Chair Delphey
asked if the Museum’s educational resources were being used a lot, and if teachers knew about
them. Director Bradley stated that outreach to schools is going on.
As the meeting ended there was a discussion of the Board’s traditional gift of cookies to the Library
staff at Christmas time, and the consensus was to not do this due to COVID concerns.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of September 17, 2020
Recommended action: Approve
b. The Library Board of Trustees traditionally does not meet in December
Recommended action: Approve
c. Library closure to the public on Martin Luther King, Jr. Day (Monday, January 18, 2021)
Recommended action: Approve
The motion to approve the consent calendar was moved by Trustee HasBrouck, seconded by
Trustee Carter, and carried on a voice vote.
AYES: Chair Delphey, Trustees Carter, HasBrouck, and Renfrew
NOES: None
ABSENT: Trustee Wang (left the meeting prior to the vote)
ADJOURNMENT
Chair Delphey adjourned the meeting at 5:52 p.m. to Thursday, November 19, 2020 at 4:30 p.m.
in the Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Barbara Delphey, Chair Darlene Bradley, Secretary
Minutes prepared by: Roger Hiles