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HomeMy WebLinkAboutItem 11d - Revised Class Specifications for Police Chief, Police Captain and Public Works Services DirectorRevised Classification Specifications for the Positions of Police Chief, Police Captain, and Public Works Services Director November 17, 2020 Page 2 of 2 DATE: November 17, 2020 TO: Honorable Mayor and City Council FROM: Dominic Lazzaretto, City Manager Hue Quach, Administrative Services Director By: Shama P. Curian, Human Resources Administrator SUBJECT: REVISED CLASSIFICATION SPECIFICATIONS FOR THE POSITIONS OF POLICE CHIEF, POLICE CAPTAIN, AND PUBLIC WORKS SERVICES DIRECTOR Recommendation: Approve SUMMARY The upcoming and anticipated retirements of our Police Chief and Public Works Services Director provided an opportunity to assess the class specifications of the positions of Police Chief, Police Captain, and Public Works Services Director to determine if updates were needed. After a thorough review of each classification, it is recommended that the City Council approve the modifications to better reflect current managerial oversight and to allow for greater flexibility when considering the most qualified candidates for these positions. The Human Resources Commission approved these recommended changes at their meeting held on October 22, 2020. BACKGROUND In accordance with the City’s Personnel Rules and Regulations, revisions to the Classification Plan involving changes in class specifications may be made by the City Council upon recommendation from the Human Resources Commission. When a position becomes vacant, the Human Resources Division along with the supervisor conducts a thorough evaluation of current class specs to determine if updates are warranted. These changes may include contemporary updates due to departmental structure, clerical corrections, updates to specific job duties, or changes to education requirements. With both the Police Chief and Police Captain positions, a review of the existing class specifications revealed minor changes were needed to provide inclusive language that allows for greater flexibility when considering potential candidates for the positions. The Public Works Services Director similarly requires inclusive language as well as Revised Classification Specifications for the Positions of Police Chief, Police Captain, and Public Works Services Director November 17, 2020 Page 2 of 2 modifications to reflect current managerial oversight of specific areas within the Public Works Services Department. These 3 class specifications have gone unchanged for 20 years, with the last updates being January 1999. The proposed updates better reflect the current span of oversight and the inclusive language will allow for greater flexibility to review a larger selection of candidates during a recruitment process. The intent of the proposed language to the minimum qualifications is not to lower the requirements for the positions. Rather, the existing minimum qualifications will serve as standards to possess and by which the hiring manager would measure readiness for the positions. As currently written, the static qualifications eliminate those who do not meet the exacting requirements, and as such, provides difficulty when recruiting qualified candidates. Updating the education and experience language to, “Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for successful job performance is qualifying” will provide flexibility when determining the best candidates for the positions. The positions of Police Chief and Public Works Services Director will continue to provide complex administrative support to the City Manager in all activities and operations of the Police and Public Works Services Departments respectively. With the broad supervisorial and managerial oversight for the overall operations of their departments, the incumbents will continue be experienced leaders capable of positively representing the City and their Department. FISCAL IMPACT The proposed changes to the existing class specifications have no fiscal impact. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and under Section 15051 (b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is therefore exempt under the California Environmental Quality Act (“CEQA”); and approve the attached revised class specifications for Police Chief, Police Captain, and Public Works Services Director. Attachment “A” - Police Chief Class Specification Attachment “B” - Public Works Services Director Class Specification Attachment “C” - Police Captain Class Specification 176 CITY OF ARCADIA POLICE CHIEF DEFINITION Under general administrative direction, to plan, direct, manage, and oversee the activities and operations of the Police Department including patrol, traffic, investigations, internal affairs, K-9, communications, and support services; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION EXERCISED Exercises direct supervision over management, supervisory, professional, technical, and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Assume full management responsibility for all Police Department services and activities including patrol, traffic, investigations, internal affairs, K-9, communications, and support services. Manage the development and implementation of Police Department goals, objectives, policies, and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. Represent the Police Department to other City departments, elected officials, and outside agencies; explain and interpret Police Department programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. Select, train, motivate and evaluate Police Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; recognize commendatory performance. Plan, direct, and coordinate, through subordinate level managers, the Police Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures. Attachment "A" 177 City of Arcadia Police Chief (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Manage and participate in the development and administration of the Police Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. Coordinate Police Department activities with those of other departments and outside agencies and organizations; maintain and facilitate public relations and cooperative working relationships with news media, schools, local organizations and the general public; attend and speak at various community functions and meetings; prepare press releases and confer with the media in matters related to assigned activities. Provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Police Department programs, policies, and procedures as appropriate. Review and analyze reports, legislation, court cases, and related matters; prepare initial responses for legal actions; prepare ordinances for consideration by the City Council. Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of law enforcement. Respond to and resolve difficult and sensitive inquiries and complaints. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a comprehensive municipal law enforcement program. Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Modern and complex principles and practices of law enforcement program development and administration. 178 City of Arcadia Police Chief (Continued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Technical and administrative phases of crime prevention, law enforcement, and related functions including investigation, patrol, juvenile welfare, traffic control and safety, records maintenance, supplies and equipment, care and custody of persons and property, training, and communications. Principles of Community Oriented Policing and Problem Solving (COPPS). Law enforcement theory, principles and practices and their application to a wide variety of services and programs. Recent court decisions and how they affect department and division operations. Functions and objectives of Federal, State, and other local law enforcement agencies. Use of firearms and other modern police equipment. Advanced principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws and ordinances, particularly with reference to apprehension, arrest, search and seizure, evidence and records maintenance, and traffic control. Local geography, City streets, public buildings, and businesses. Safe driving principles and practices. Skill to: Operate firearms and other modern police equipment. Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Provide administrative and professional leadership and direction for the Police Department. 179 City of Arcadia Police Chief (Continued) Ability to: Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient law enforcement services. Plan, organize, direct, and coordinate the work of management, supervisory, professional, technical, and clerical personnel; delegate authority and responsibility. Select, supervise, train, and evaluate staff. Identify and respond to community, City Manager and City Council issues, concerns, and needs. Conceptualize COPPS police/community programs and orchestrate their implementation. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Prepare clear and concise administrative reports. Interpret and apply Federal, State and local policies, procedures, laws, and regulations. Act quickly and calmly in emergencies. Meet the physical requirements necessary to safely and effectively perform the assigned duties. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. 180 City of Arcadia Police Chief (Continued) Minimum Qualifications: Any combination of education and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to achieve this is: Experience: 7 years of responsible law enforcement experience including 5 years of supervisorial duties over subordinate staff in a management position. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in police science, public or business administration, or a related field. A Master's degree is desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of a P.O.S.T. Management Certificate. Possession of a P.O.S.T. Executive Certificate, P.O.S.T. Command College Graduation Certificate, and F.B.I National Academy Graduation Certificate are desirable. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment with some ability to sit, stand, and walk; some exposure to outdoors; ability to travel to different sites and locations. Effective Date: January, 1999 Revised: November 2020 455 CITY OF ARCADIA PUBLIC WORKS SERVICES DIRECTOR DEFINITION Under general administrative direction, to plan, direct, manage, and oversee the activities and operations of the Public Works Services Department including streets, water, engineering, sanitation, facilities, and contract services; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION EXERCISED Exercises direct supervision over management, supervisory, professional, technical, and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Assume full management responsibility for all Public Works Services Department services and activities including streets, water, engineering, sanitation, facilities, fleet, wastewater and contract services. Manage the development and implementation of Public Works Services Department goals, objectives, policies, and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. Represent the Public Works Services Department to other City departments, elected officials and outside agencies; explain and interpret Public Works Services Department programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. Select, train, motivate, and evaluate Public Works Services Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Plan, direct, and coordinate the Public Works Services Department's work plan; meet with manage- ment staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures. Attachment "B" 456 Manage and participate in the development and administration of the Public Works Services Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. Direct and coordinate the design of public utility systems, public works projects and facilities; oversee contract City Engineer services in the approval of plans and specifications; oversee construction activities and related department services. Oversees the administration and coordination of the National Pollutant Discharge Elimination System (NPDES) Program to ensure continual compliance. Coordinate the preparation of the 5-year capital improvement and equipment replacement budgets for all City departments and present to City Council. Directs the administration of the waste management, refuse and recycling contract for residential refuse collection; monitor commercial hauling and ensure City compliance with AB939 requirements. Negotiate contract extensions, amendments, and related changes for contract services. Coordinate Public Works Services Department activities with those of other departments and outside agencies and organizations. Provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Public Works Services programs, policies, and procedures as appropriate. Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public works. Respond to and resolve difficult and sensitive inquiries and complaints. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of a comprehensive public works program. 457 Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Modern and complex principles and practices of program development and administration. Advanced principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Provide administrative and professional leadership and direction for the Public Works Services Department. Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient public works services. Plan, organize, direct, and coordinate the work of management, supervisory, professional, technical, and clerical personnel; delegate authority and responsibility. Select, supervise, train, and evaluate staff. Identify and respond to community and City Council issues, concerns, and needs. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Prepare clear and concise administrative and financial reports. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Communicate clearly and concisely, both orally and in writing. 458 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Any combination of education and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to achieve this is: Experience: 7 years of responsible public works experience including 5 years of supervisorial duties over subordinate staff in a management position. Training: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in public administration or a related field. A Master's degree is desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: January, 1999 Revised: October 2020 CITY OF ARCADIA POLICE CAPTAIN DEFINITION Under administrative direction, to direct, manage, supervise, and coordinate the programs and activities of the assigned major division of the Police Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; to provide highly responsible and complex administrative support to the Police Chief; and to serve as Police Chief in the absence of the Police Chief. SUPERVISION EXERCISED Exercises direct supervision over management, supervisory, professional, technical, and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Coordinate and supervise the organization, staffing, and operational activities for the assigned division programs and activities. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for the assigned division; recommend, within Departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Continuously monitor and evaluate the short and long term efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Police Chief; direct the implementation of improvements. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Plan, direct, coordinate, and review the work plan for the assigned division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods and procedures. Manage and participate in the development and administration of the assigned division annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary. Attachment "C" City of Arcadia Police Captain (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Serve as a liaison for assigned division with other City departments, divisions and outside agencies; maintain and facilitate public relations and cooperative working relationships with news media, schools, local organizations and the general public; attend and speak at various community functions and meetings; negotiate and resolve significant and controversial issues. Provide responsible staff assistance to the Police Chief; prepare and present staff reports and other necessary correspondence. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to assigned programs, policies, and procedures as appropriate. Conduct field inspections and inspections of department personnel and equipment as necessary. Participate on a variety of inter-departmental committees; attend and participate in professional group meetings; attend seminars and training courses; stay abreast of new trends and innovations in the field of law enforcement. Respond to and resolve difficult and sensitive inquiries and complaints. Participate in regional planning for multi-jurisdictional events. Oversee information systems and technology. Serve as Police Chief upon the absence or request of the Police Chief. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a comprehensive municipal law enforcement program. Concepts of tactical and emergency operations management. Research, application and administration of grant projects. Information and technology based systems. City of Arcadia Police Captain (Continued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Concepts and principles of community oriented policing. Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Modern and complex principles and practices of law enforcement program development and administration. Technical and administrative phases of crime prevention and law enforcement including investigation and identification, patrol, traffic control, records management, and care and custody of persons and property. Law enforcement theory, principles and practices and their application to a wide variety of services and programs. Recent court decisions and how they affect department and division operations. Functions and objectives of Federal, State, and other local law enforcement agencies. Use of firearms and other modern police equipment. Advanced principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws and ordinances, particularly with reference to apprehension, arrest, search and seizure, evidence and records maintenance, and traffic control. Local geography, City streets, public buildings, and businesses. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate firearms and other modern police equipment. Operate a motor vehicle safely. City of Arcadia Police Captain (Continued) Ability to: Provide administrative and professional leadership and direction for the assigned division of the Police Department. Administer the functions of patrol, traffic, investigation, records, information management systems, and specialized units such as K-9, mounted patrol and regional task force operations. Recommend and implement goals, objectives, and practices for providing effective and efficient law enforcement services. Manage, direct and coordinate the work of management, supervisory, professional, technical, and clerical personnel. Select, supervise, train and evaluate staff. Identify and respond to community and Police Chief issues, concerns, and needs. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Prepare and administer budgets. Prepare clear and concise administrative and financial reports. Interpret and apply Federal, State and local policies, procedures, laws and regulations. Act quickly and calmly in emergencies. Meet the physical requirements necessary to safely and effectively perform the assigned duties. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. City of Arcadia Police Captain (Continued) Minimum Qualifications: Any combination of education and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to achieve this is: Experience: Six years of increasingly responsible law enforcement experience including three years of management and supervisory experience. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in police science, public or business administration, or a related field. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, a P.O.S.T. Management Certificate. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment with some ability to sit, stand, walk, and lift 50 lbs.; some exposure to outdoors; ability to travel to different sites and locations. Effective Date: November 2020