HomeMy WebLinkAboutJuly 15, 200850:0094
CITY COUNCIUREDEVELOPMENTRGENCY
REGULAR MEETING MINUTES
TUESDAY, JULY 15, 2008
CALL TO ORDER
Mayor Harbicht called the Study Session to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht
ABSENT: None
STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None
STUDY SESSION
a. Report, discussion and direction regarding False Security Alarm Ordinance and
Fees.
' Police Chief Sanderson provided the City Council with an overview of the False Security Alarm
ordinance and fee resolution. He discussed options listed in the staff report on the agenda
regarding the $40 annual permit fee, false alarm response fees, penalties, grace period and
reinstatement fee, the verified response process that is used by other cities, billing alarm
companies versus the homeowner paying an annual permit fee and he provided a summary of
how other cities handle false security alarms.
The Study Session adjourned at 6:55 p.m.
RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Harbicht convened the Regular Meeting at 7:D0 p.m. in the Council Chamber.
INVOCATION
Reverend Thomas Shriver, Emmanuel Assembly of God
PLEDGE OF ALLEGIANCE
Hue Ouach, Administrative Services Director
ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS:
PRESENT: CounciUAgency Member Amundson, Chandler, Kovacic, Wuo and Harbicht
' ABSENT: None
07-15-2008
50:0095
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS '
City Attorney Steve Deitsch reported that the City Council conducted a study session
concerning the proposed false security alarm ordinance listed on the posted agenda in two (2)
separate places. The City Council received a preliminary report from Police Chief Sanderson
regarding various issues related to the false alarm ordinance.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
Don Penman, City Manager noted that the City Council was given two (2) a-mails regarding the
false security alarm fees public hearing item, and a corrected page 4 of the July 1 minutes. He
also introduced and welcomed the City's new Administrative Services Director Hue Quach.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full.
PUBLIC HEARING
CITY GOUNCIL ITEMS: '
a. PUBLIC HEARING RELATING TO FALSE SECURITY ALARM FEES FOR THE
POLICE DEPARTMENT (CONTINUED FROM JUNE 3. 2008)
RESOLUTION NO. 6628 AMENDING RESOLUTION NO. 6489 RELATING TO
FALSE SECURITY ALARM FEES FOR THE POLICE DEPARTMENT.
Recommended Action: Adopt
Sergeant Brian Ortiz of the Arcadia Police Department noted that in November 2005, the City
Council established false alarm penalty assessments for residents and businesses with more
thari 3 false alarm activations in a consecutive 365 day period; he reported that the Police
Department responded to approximately 3,500 false alarm calls received in 2005 and about
2,600 in 2007. He noted that even though there has been a 25% decrease, the number of
responses continue to be high, that some repeat offenders have as many as 19 false alarm
activations in a 365 day period and that the average repeat offender has more than 19 false
alarm activations in a 365 day period. He explained that false alarm activations affect the
overall safety of the community and take officers away from actual emergencies and other calls
for service and further explained the purpose of the proposed increase in the false alarm
response fees, false alarm cost assessment and grace period, annual security alarm permit and
the reinstatement fee. He noted that adoption of the proposed resolution will help reduce the
number of false alarm activations and recoup a portion of monies spent by the City. He
discussed the false alarm response fees, the annual security alarm permit, the reinstatement
fee, and explained the three fee options for City Council consideration. He further explained the
verified response process and how other cities handle false security alarm fees.
07-15-2008
50:0096
' Mayor Harbicht opened the public hearing.
AI Consolvi, Arcadia resident, appeared and spoke in opposition of the false security alarm fees.
Vince Foley, Arcadia resident, appeared and spoke regarding the false security alarms fees and
penalties.
A motion to close the public hearing was made by Council Member Chandler, seconded by
Mayor Pro Tem Wuo and seeing no further objection, the Mayor declared the public hearing
closed.
A motion was made by Council Member Chandler, seconded by Council Member Harbicht and
carried on roll call to adopt Resolution No. 6628 amending Resolution No. 6489 relating to False
Security Alarm Fees for the Police Department.
AYES: Council Member Chandler, Harbicht and Kovacic
NOES: Council Member Amundson and Wuo
ABSENT: None
b. APPROVE THE ANNUAL WEED ABATEMENT CHARGE LIST
Recommended Action: Approve
City Clerk Jim Barrows provided the staff report regarding the County of Los Angeles annual
weed abatement charge list. He reported that the County Agricultural Commission mails notices
to properties in the City that require weeds to be abated from their property and that the only
' role the City plays in this process is to conduct a public hearing because the properties on the
abatement charge list are located in the City of Arcadia. He noted that the $44.86 on the charge
list represents the County's reinspection fee of the property and those fees in excess of the
reinspection fee represent work performed by the County to abate the nuisance that exist on the
property and will be assessed against the property through the property tax rolls.
The Mayor opened the public hearing.
No members of the public appeared.
A motion to close the public hearing was made by Council Member Chandler, seconded by
Council Member Amundson and seeing no further objection, the Mayor declared the public
hearing closed.
A motion was made by Council Member Kovacic, seconded by Council Member Chandler and
carried on roll call vote to approve the charge list as provided by the County of Los Angeles
Department of Agricultural CommissionerlWeights and Measures so that the County Auditor
may enter the amounts of the respective assessment against the respective parcels of land as
they appear on the current assessment roll.
AYES: Council Member Kovacic,
NOES: None
ABSENT: None
PUBLIC COMMENTS
None
Chandler, Amundson, Wuo and Harbicht
07-15-2008
5o:oos7
REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK
Council Member Chandler had nothing to report.
Mayor Pro Tem Wuo noted that he recently attended the Independent Cities Association
Conference and noted that the topic of Character Counts was discussed and would like the City
to look into and possibly become a member.
Council Member Amundson noted that last week he attended with Council Members Wuo and
Kovacic the placement of the third Historical Marker at Huntington Drive and First Avenue where
the first City Hall was located and encouraged everyone to stop by and see it; he announced
that the Ruth and Charles Gilb Arcadia Historical Museum is having an exhibit called "Arcadia's
First" where Arcadia's first resolution, ordinance, deed, minutes and photographs are on display
and encouraged everyone to attend. He noted that these documents are all over 100 years old
and never seen before. He noted that on tonight's agenda there is an item accepting about
$20,000 in donations in honor of Charles Gilb for the Ruth and Charles Glib Arcadia Historical
Museum and that donations are always accepted.
Council Member Kovacic thanked Mr. Amundson for mentioning the ceremony on Sunday; he
noted that all the signs say "History Lives Here" and further noted that the first sign celebrates
the 100`" anniversary of First Avenue School, the second sign is at Peacock Corner and notes
all the historic events that took place at the County Park and the third sign is the site of the first
City Hall. He noted that the goal is to put historic signs all around town to remember some of
the locations where great buildings were that no longer exist and to celebrate some of the '
buildings that still exist; he announced that if anyone has any ideas about locations that should
be recognized to contact the Historical Museum and reminded everyone to bring lawn chairs
and attend the free summer concerts currently taking place in front of City Hall.
Mayor Harbicht commented on Arcadia's history; he noted that awhile back he had asked staff
to look into an ordinance regarding the number of garages required depending on the size of the
home, With the consensus of the other Council Members, the City Council directed staff to draft
up an ordinance for Planning Commission consideration.
Council Member Kovacic commented that he has heard complaints regarding large recreational
vehicles and buses parked in driveways.
Mr. Penman responded that recreational vehicles, buses and boats are allowed to be parked in
the driveway as long as they are registered and parked on a paved surface.
City Clerk Barrows had nothing to report.
Mr. Penman reported that the Marine Corps. band played on Saturday night and the Recreation
staff and the Republican Women do a good job putting that together; he reported that it was a
jazz ensemble and was well received.
07-15-2008
4
50:0098
2. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a.
CITY COUNCIL ITEMS:
b.
c.
d.
~ .
f
9•
h.
Recommended Action: Adopt
MUSEUM.
Recommended Action: Approve
Recommended Action: Approve
STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF
79.000"
Recommended Action: Approve
07-15-2008
5
Recommended Action: Approve
Recommended Action: Approve
ADOPT ORDINANCE NO. 2243 AMENDING VARIOUS SECTIONS OF
Recommended Action: Approve
Recommended Action: Approve
AWARD A PURCHASE ORDER TO UNITED RENTALS FOR THE PURCHASE
50:0099
AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR '
CONTRACT EXTENSION WITH GENERAL PUMP COMPANY. INC. TO
PROVIDE PREVENTATIVE MAINTENANCE SERVICES AND REPAIR OF CITY
OWNED WATER WELLS AND BOOSTER PUMPS IN THE AMOUNT OF
3D0 000.
Recommended Action: Aoorove
APPROVE THE PURCHASE OF SELF-CONTAINED BREATHING
APPARATUS AND RELATED EQUIPMENT FROM L.N. CURTIS & SONS IN AN
AMOUNT NOT TO EXCEED $129 467.
Recommended Action: Approve
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Wuo and carried on roll call vote to approve items 2.a through 2.j on the City
Council/Agency Consent Calendar, as corrected.
AYES: Council/Agency Member Amundson, Wuo, Chandler, Kovacic and Harbicht
NOES: None
ABSENT: None
ABSTAIN: Council Member Chandler (Consent Items 2.a and 2.b, July 1, 20D8 minutes) and
Kovacic (Consent Items 2.a and 2.b, June 17, 2008 minutes)
3. CITY MANAGER
a. WAIVE THE FORMAL BID PROCESS AND AUTHORIZE THE CITY MANAGER
Sergeant Brian Ortiz of the Arcadia Police Department presented the staff report waiving the
formal bid process relating to false alarm tracking and billing services with Public Safety
Corporation (PSC). Sgt. Ortiz provided a summary of what types of services PSC will be
providing; he noted that PSC will be providing the tracking and billing services on a profit
sharing basis (23% to PSC and 77% to the City); he further noted that there is no start up or
maintenance fee required; he discussed the Police Department's response to false alarm
activations; he further noted that currently, tracking false alarms, issuance of warning letters,
authorizations to bill and dealing with citizen complaints has been the responsibility of the
Community and Youth Services Sergeant. He discussed other companies contacted by staff
that offer similar services and provided additional background information and based upon
research conducted and the companies contacted, staff recommends contracting with PSC
since they are the only alarm company with the experience and level of service needed to
operate this program. He explained that the contract will be fora 2 year period and noted that
with the introduction of an alarm permit fee and a recommended rise in false alarm fees, it is
estimated that the City will receive an increase in fees of more than $125,000 from 2007.
u
A motion was made by Council Member Chandler, seconded by Council Member Kovacic and
carried on roll call to waive the formal bid process and authorize the City Manager to execute a ,
Professional Services Agreement with Public Safety Corporation (PSC) for false alarm tracking
and billing services from July 1, 2008 through June 30, 2010.
07-15-2008
Recommended Action: Approve
50:00100
AYES: Council Member Amundson, Chandler, Kovacic, and Harbicht
NOES: Council Member Wuo
ABSENT: None
b. APPROVE SCHEMATIC DESIGN FOR CITY HALL AND PRI
Recommended Action: Approve and Provide Direction
Phil Wray, Deputy Director of Development Services presented a summary on what has been
accomplished regarding the new City Hall building; he noted that the schematic design package
includes a construction cost estimate of $12,225.505 and the total project cost including all
design and soft costs is $15,368,036. He explained that the next step will be to complete the
design development which will address the ultimate size, design style, finishes and design
details. He noted that since the schematic design is complete, a comprehensive cost estimate
can be now be determined; he further noted that the schematic design and estimate including
the building, the landscape and hardscape around the building to the edge of the parking lot is
$15,368,036; that building construction costs have gone up severely over the past several
years; that estimators have cautioned staff that the accuracy of their estimates is based on a
firm project schedule with a contract award date of June 2009 and if the project is not bid and
awarded by that date, the estimate will no longer be valid; and assuming a monthly escalation
rate of 0.42% and a building cost at the project award date of $12,225,505, the construction
costs could escalate approximately $51,400 each month. He discussed Steinberg Architect
Services proposal at $1,342,031, the budget and capital outlay reserve funds. He noted that the
City Council would have to consider financing options utilizing a Certificate of Participation to
make up the funding difference; he discussed examples of payback options with different
borrow amounts and payment periods. He further discussed the Design Development Phase
and the next steps of the project and provided three options for City Council consideration. He
reported that staff recommends that the City Council approve the schematic design package for
the new City Hall and direct staff to amend the Professional Services Agreement with Steinberg
Architects to $357,009 and proceed with the design development; authorize a 10% contingency
for any additional or unforeseen design issues; direct staff to investigate further options for
financing and bring back financing and funding proposals on or before the completion of design
development.
City Manager Don Penman discussed financing options.
A motion was made by Mayor Pro Tem Wuo, seconded by Council Member Chandler and
carried on roll call to approve the schematic package; amend the Professional Services
Agreement with Steinberg Architects to include the design development phase at $357,009 and
proceed with the Design Development Phase; authorize a 10% contingency for any additional or
unforeseen design issues, investigate further the options for financing and bring back the
options for financing and bring back financingffunding proposals on or before the completion of
design development.
AYES: Council Member Wuo, Chandler, Amundson, Kovacic and Harbicht
NOES: None
ABSENT: None
' c. REPORT DISCUSSION AND DIRECTION REGARDING THE POLICY FOR
REMOVAL OF TRASH AND RECYCLING BINS FROM RIGHT-OF-WAY.
Recommended Action: Approve and Provide Direction
07-15-2008
50:00101
Jim Kasama, Community Development Administrator reported that at meeting of June 17, 2008,
the City Council directed staff to bring back an ordinance reflecting a change in the time frame
for removal of trash and recycling bins from the parkway or public right-of-way. Mr. Kasama
provided the requirements for the placement and removal of trash and recycling bins in the
public right-of-way. He noted that bins may be placed out for collection 24 hours prior to pick-up
and may not be left out for more than 36 consecutive hours. He explained that the City Council
could direct staff to amend the current ordinance to reflect that trash bins must be removed from
the street by midnight of the same day of trash pick-up or by 5:00 a.m. the day after pick-up
since residential street sweeping begins at that time the following day. He further explained that
the amendment to the code would also provide a clear violation period for Code Services staff to
enforce. He noted that with the current 36 hour requirement, it is difficult for code services to
know when the trash containers were brought out. He further noted that if Option 1 is the City
Council's desire, an ordinance will be prepared and brought back to a future meeting for
introduction and Option 2 would be to keep the current ordinance in place but increase the
enforcement penalties.
The City Council directed staff to prepare an ordinance which reflects a change in the time
frame that trash and recycling bins can be placed and removed from the parkway or public right-
of-way consistent with Option 1 and suggested that the ordinance be reviewed to reflect current
practices consistent with the City's code.
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting at 9:40 p.m. in memory of Bill
Lofthouse to August 5, 2008, 6:00 p.m. in the City Council Chamber Conference Room located ,
at 240 W. Huntington Drive, Arcadia.
~~>~~
Robert C. Harbicht, Mayor
ATTEST:
C__.
ames H. Barrows, City Clerk
07-15-2008