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HomeMy WebLinkAboutJuly 15, 200850:0094 CITY COUNCIUREDEVELOPMENTRGENCY REGULAR MEETING MINUTES TUESDAY, JULY 15, 2008 CALL TO ORDER Mayor Harbicht called the Study Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None STUDY SESSION a. Report, discussion and direction regarding False Security Alarm Ordinance and Fees. ' Police Chief Sanderson provided the City Council with an overview of the False Security Alarm ordinance and fee resolution. He discussed options listed in the staff report on the agenda regarding the $40 annual permit fee, false alarm response fees, penalties, grace period and reinstatement fee, the verified response process that is used by other cities, billing alarm companies versus the homeowner paying an annual permit fee and he provided a summary of how other cities handle false security alarms. The Study Session adjourned at 6:55 p.m. RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Harbicht convened the Regular Meeting at 7:D0 p.m. in the Council Chamber. INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God PLEDGE OF ALLEGIANCE Hue Ouach, Administrative Services Director ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS: PRESENT: CounciUAgency Member Amundson, Chandler, Kovacic, Wuo and Harbicht ' ABSENT: None 07-15-2008 50:0095 REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS ' City Attorney Steve Deitsch reported that the City Council conducted a study session concerning the proposed false security alarm ordinance listed on the posted agenda in two (2) separate places. The City Council received a preliminary report from Police Chief Sanderson regarding various issues related to the false alarm ordinance. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Don Penman, City Manager noted that the City Council was given two (2) a-mails regarding the false security alarm fees public hearing item, and a corrected page 4 of the July 1 minutes. He also introduced and welcomed the City's new Administrative Services Director Hue Quach. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PUBLIC HEARING CITY GOUNCIL ITEMS: ' a. PUBLIC HEARING RELATING TO FALSE SECURITY ALARM FEES FOR THE POLICE DEPARTMENT (CONTINUED FROM JUNE 3. 2008) RESOLUTION NO. 6628 AMENDING RESOLUTION NO. 6489 RELATING TO FALSE SECURITY ALARM FEES FOR THE POLICE DEPARTMENT. Recommended Action: Adopt Sergeant Brian Ortiz of the Arcadia Police Department noted that in November 2005, the City Council established false alarm penalty assessments for residents and businesses with more thari 3 false alarm activations in a consecutive 365 day period; he reported that the Police Department responded to approximately 3,500 false alarm calls received in 2005 and about 2,600 in 2007. He noted that even though there has been a 25% decrease, the number of responses continue to be high, that some repeat offenders have as many as 19 false alarm activations in a 365 day period and that the average repeat offender has more than 19 false alarm activations in a 365 day period. He explained that false alarm activations affect the overall safety of the community and take officers away from actual emergencies and other calls for service and further explained the purpose of the proposed increase in the false alarm response fees, false alarm cost assessment and grace period, annual security alarm permit and the reinstatement fee. He noted that adoption of the proposed resolution will help reduce the number of false alarm activations and recoup a portion of monies spent by the City. He discussed the false alarm response fees, the annual security alarm permit, the reinstatement fee, and explained the three fee options for City Council consideration. He further explained the verified response process and how other cities handle false security alarm fees. 07-15-2008 50:0096 ' Mayor Harbicht opened the public hearing. AI Consolvi, Arcadia resident, appeared and spoke in opposition of the false security alarm fees. Vince Foley, Arcadia resident, appeared and spoke regarding the false security alarms fees and penalties. A motion to close the public hearing was made by Council Member Chandler, seconded by Mayor Pro Tem Wuo and seeing no further objection, the Mayor declared the public hearing closed. A motion was made by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call to adopt Resolution No. 6628 amending Resolution No. 6489 relating to False Security Alarm Fees for the Police Department. AYES: Council Member Chandler, Harbicht and Kovacic NOES: Council Member Amundson and Wuo ABSENT: None b. APPROVE THE ANNUAL WEED ABATEMENT CHARGE LIST Recommended Action: Approve City Clerk Jim Barrows provided the staff report regarding the County of Los Angeles annual weed abatement charge list. He reported that the County Agricultural Commission mails notices to properties in the City that require weeds to be abated from their property and that the only ' role the City plays in this process is to conduct a public hearing because the properties on the abatement charge list are located in the City of Arcadia. He noted that the $44.86 on the charge list represents the County's reinspection fee of the property and those fees in excess of the reinspection fee represent work performed by the County to abate the nuisance that exist on the property and will be assessed against the property through the property tax rolls. The Mayor opened the public hearing. No members of the public appeared. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Amundson and seeing no further objection, the Mayor declared the public hearing closed. A motion was made by Council Member Kovacic, seconded by Council Member Chandler and carried on roll call vote to approve the charge list as provided by the County of Los Angeles Department of Agricultural CommissionerlWeights and Measures so that the County Auditor may enter the amounts of the respective assessment against the respective parcels of land as they appear on the current assessment roll. AYES: Council Member Kovacic, NOES: None ABSENT: None PUBLIC COMMENTS None Chandler, Amundson, Wuo and Harbicht 07-15-2008 5o:oos7 REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler had nothing to report. Mayor Pro Tem Wuo noted that he recently attended the Independent Cities Association Conference and noted that the topic of Character Counts was discussed and would like the City to look into and possibly become a member. Council Member Amundson noted that last week he attended with Council Members Wuo and Kovacic the placement of the third Historical Marker at Huntington Drive and First Avenue where the first City Hall was located and encouraged everyone to stop by and see it; he announced that the Ruth and Charles Gilb Arcadia Historical Museum is having an exhibit called "Arcadia's First" where Arcadia's first resolution, ordinance, deed, minutes and photographs are on display and encouraged everyone to attend. He noted that these documents are all over 100 years old and never seen before. He noted that on tonight's agenda there is an item accepting about $20,000 in donations in honor of Charles Gilb for the Ruth and Charles Glib Arcadia Historical Museum and that donations are always accepted. Council Member Kovacic thanked Mr. Amundson for mentioning the ceremony on Sunday; he noted that all the signs say "History Lives Here" and further noted that the first sign celebrates the 100`" anniversary of First Avenue School, the second sign is at Peacock Corner and notes all the historic events that took place at the County Park and the third sign is the site of the first City Hall. He noted that the goal is to put historic signs all around town to remember some of the locations where great buildings were that no longer exist and to celebrate some of the ' buildings that still exist; he announced that if anyone has any ideas about locations that should be recognized to contact the Historical Museum and reminded everyone to bring lawn chairs and attend the free summer concerts currently taking place in front of City Hall. Mayor Harbicht commented on Arcadia's history; he noted that awhile back he had asked staff to look into an ordinance regarding the number of garages required depending on the size of the home, With the consensus of the other Council Members, the City Council directed staff to draft up an ordinance for Planning Commission consideration. Council Member Kovacic commented that he has heard complaints regarding large recreational vehicles and buses parked in driveways. Mr. Penman responded that recreational vehicles, buses and boats are allowed to be parked in the driveway as long as they are registered and parked on a paved surface. City Clerk Barrows had nothing to report. Mr. Penman reported that the Marine Corps. band played on Saturday night and the Recreation staff and the Republican Women do a good job putting that together; he reported that it was a jazz ensemble and was well received. 07-15-2008 4 50:0098 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. CITY COUNCIL ITEMS: b. c. d. ~ . f 9• h. Recommended Action: Adopt MUSEUM. Recommended Action: Approve Recommended Action: Approve STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF 79.000" Recommended Action: Approve 07-15-2008 5 Recommended Action: Approve Recommended Action: Approve ADOPT ORDINANCE NO. 2243 AMENDING VARIOUS SECTIONS OF Recommended Action: Approve Recommended Action: Approve AWARD A PURCHASE ORDER TO UNITED RENTALS FOR THE PURCHASE 50:0099 AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR ' CONTRACT EXTENSION WITH GENERAL PUMP COMPANY. INC. TO PROVIDE PREVENTATIVE MAINTENANCE SERVICES AND REPAIR OF CITY OWNED WATER WELLS AND BOOSTER PUMPS IN THE AMOUNT OF 3D0 000. Recommended Action: Aoorove APPROVE THE PURCHASE OF SELF-CONTAINED BREATHING APPARATUS AND RELATED EQUIPMENT FROM L.N. CURTIS & SONS IN AN AMOUNT NOT TO EXCEED $129 467. Recommended Action: Approve A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Wuo and carried on roll call vote to approve items 2.a through 2.j on the City Council/Agency Consent Calendar, as corrected. AYES: Council/Agency Member Amundson, Wuo, Chandler, Kovacic and Harbicht NOES: None ABSENT: None ABSTAIN: Council Member Chandler (Consent Items 2.a and 2.b, July 1, 20D8 minutes) and Kovacic (Consent Items 2.a and 2.b, June 17, 2008 minutes) 3. CITY MANAGER a. WAIVE THE FORMAL BID PROCESS AND AUTHORIZE THE CITY MANAGER Sergeant Brian Ortiz of the Arcadia Police Department presented the staff report waiving the formal bid process relating to false alarm tracking and billing services with Public Safety Corporation (PSC). Sgt. Ortiz provided a summary of what types of services PSC will be providing; he noted that PSC will be providing the tracking and billing services on a profit sharing basis (23% to PSC and 77% to the City); he further noted that there is no start up or maintenance fee required; he discussed the Police Department's response to false alarm activations; he further noted that currently, tracking false alarms, issuance of warning letters, authorizations to bill and dealing with citizen complaints has been the responsibility of the Community and Youth Services Sergeant. He discussed other companies contacted by staff that offer similar services and provided additional background information and based upon research conducted and the companies contacted, staff recommends contracting with PSC since they are the only alarm company with the experience and level of service needed to operate this program. He explained that the contract will be fora 2 year period and noted that with the introduction of an alarm permit fee and a recommended rise in false alarm fees, it is estimated that the City will receive an increase in fees of more than $125,000 from 2007. u A motion was made by Council Member Chandler, seconded by Council Member Kovacic and carried on roll call to waive the formal bid process and authorize the City Manager to execute a , Professional Services Agreement with Public Safety Corporation (PSC) for false alarm tracking and billing services from July 1, 2008 through June 30, 2010. 07-15-2008 Recommended Action: Approve 50:00100 AYES: Council Member Amundson, Chandler, Kovacic, and Harbicht NOES: Council Member Wuo ABSENT: None b. APPROVE SCHEMATIC DESIGN FOR CITY HALL AND PRI Recommended Action: Approve and Provide Direction Phil Wray, Deputy Director of Development Services presented a summary on what has been accomplished regarding the new City Hall building; he noted that the schematic design package includes a construction cost estimate of $12,225.505 and the total project cost including all design and soft costs is $15,368,036. He explained that the next step will be to complete the design development which will address the ultimate size, design style, finishes and design details. He noted that since the schematic design is complete, a comprehensive cost estimate can be now be determined; he further noted that the schematic design and estimate including the building, the landscape and hardscape around the building to the edge of the parking lot is $15,368,036; that building construction costs have gone up severely over the past several years; that estimators have cautioned staff that the accuracy of their estimates is based on a firm project schedule with a contract award date of June 2009 and if the project is not bid and awarded by that date, the estimate will no longer be valid; and assuming a monthly escalation rate of 0.42% and a building cost at the project award date of $12,225,505, the construction costs could escalate approximately $51,400 each month. He discussed Steinberg Architect Services proposal at $1,342,031, the budget and capital outlay reserve funds. He noted that the City Council would have to consider financing options utilizing a Certificate of Participation to make up the funding difference; he discussed examples of payback options with different borrow amounts and payment periods. He further discussed the Design Development Phase and the next steps of the project and provided three options for City Council consideration. He reported that staff recommends that the City Council approve the schematic design package for the new City Hall and direct staff to amend the Professional Services Agreement with Steinberg Architects to $357,009 and proceed with the design development; authorize a 10% contingency for any additional or unforeseen design issues; direct staff to investigate further options for financing and bring back financing and funding proposals on or before the completion of design development. City Manager Don Penman discussed financing options. A motion was made by Mayor Pro Tem Wuo, seconded by Council Member Chandler and carried on roll call to approve the schematic package; amend the Professional Services Agreement with Steinberg Architects to include the design development phase at $357,009 and proceed with the Design Development Phase; authorize a 10% contingency for any additional or unforeseen design issues, investigate further the options for financing and bring back the options for financing and bring back financingffunding proposals on or before the completion of design development. AYES: Council Member Wuo, Chandler, Amundson, Kovacic and Harbicht NOES: None ABSENT: None ' c. REPORT DISCUSSION AND DIRECTION REGARDING THE POLICY FOR REMOVAL OF TRASH AND RECYCLING BINS FROM RIGHT-OF-WAY. Recommended Action: Approve and Provide Direction 07-15-2008 50:00101 Jim Kasama, Community Development Administrator reported that at meeting of June 17, 2008, the City Council directed staff to bring back an ordinance reflecting a change in the time frame for removal of trash and recycling bins from the parkway or public right-of-way. Mr. Kasama provided the requirements for the placement and removal of trash and recycling bins in the public right-of-way. He noted that bins may be placed out for collection 24 hours prior to pick-up and may not be left out for more than 36 consecutive hours. He explained that the City Council could direct staff to amend the current ordinance to reflect that trash bins must be removed from the street by midnight of the same day of trash pick-up or by 5:00 a.m. the day after pick-up since residential street sweeping begins at that time the following day. He further explained that the amendment to the code would also provide a clear violation period for Code Services staff to enforce. He noted that with the current 36 hour requirement, it is difficult for code services to know when the trash containers were brought out. He further noted that if Option 1 is the City Council's desire, an ordinance will be prepared and brought back to a future meeting for introduction and Option 2 would be to keep the current ordinance in place but increase the enforcement penalties. The City Council directed staff to prepare an ordinance which reflects a change in the time frame that trash and recycling bins can be placed and removed from the parkway or public right- of-way consistent with Option 1 and suggested that the ordinance be reviewed to reflect current practices consistent with the City's code. ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 9:40 p.m. in memory of Bill Lofthouse to August 5, 2008, 6:00 p.m. in the City Council Chamber Conference Room located , at 240 W. Huntington Drive, Arcadia. ~~>~~ Robert C. Harbicht, Mayor ATTEST: C__. ames H. Barrows, City Clerk 07-15-2008