HomeMy WebLinkAboutItem 11g - Extension to Landscape Maintenance ServicesExtend Landscape Maintenance Services Agreement
December 1, 2020
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DATE: December 1, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Jacquelyn Mercado, Senior Management Analyst
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE MAINTENANCE
SERVICES IN THE AMOUNT OF $557,573.79
Recommendation: Approve
SUMMARY
On December 17, 2019, the City Council approved a one-year extension to the
Professional Services Agreement with Mariposa Landscapes, Inc. (“Mariposa”) in the
amount of $535,305.48 to perform landscape maintenance services of all City-owned
landscaped areas. Mariposa has reached the end of their current contract extension term
and has submitted a written offer to extend for an additional year. The contractor’s
extension reflects a 4.16%, or $22,268.31, cost of living adjustment to offset an increase
in the state minimum wage effective January 1, 2021. This will be Mariposa’s second
contract extension. All other terms and conditions will remain in effect.
Based on the excellent level of services provided by Mariposa, it is recommended that
the City Council approve, authorize, and direct the City Manager to execute a one-year
extension to the Professional Services Agreement with Mariposa Landscapes, Inc. for
landscape maintenance services in the amount of $557,573.79.
DISCUSSION
The Public Works Services Department (“PWSD”) is responsible for the maintenance of
all City-owned landscaped areas. This includes medians, parkways, parks, water
facilities, parking districts, and City-owned facilities (e.g., Civic Center, Library,
Community Center, etc.). On November 20, 2018, the City Council awarded a
Professional Services Agreement, with optional annual extensions, to Mariposa for
routine, day-to-day, maintenance and care of all City-owned landscaped areas.
The proposed 4.16% contract increase in the amount of $22,263.31 will offset costs
incurred due to an anticipated increase in the State’s minimum wage. Effective January
Extend Landscape Maintenance Services Agreement
December 1, 2020
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1, 2021, California minimum wage will increase from $13.00/hr. to $14.00/hr. The State’s
minimum wage increase represents a 7.7% increase over the previous year, while the
proposed contract increase submitted by Mariposa is 3.54% less than the State’s
minimum wage rate increase. This increase is in line with the current rate of inflation in
the region as well as continued increases in the minimum wage that are putting upward
pressure on most City service agreements. An analysis of the proposed contract increase
indicates that the impact to Departments’ budgets will be minimal. All other terms and
conditions of the contract will remain the same.
Mariposa has provided excellent services to the City and has been providing landscape
maintenance services for over 35 years. Some of their current municipal contracts include
the Cities of Monrovia, Duarte, San Marino, and Los Angeles.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funding for landscape maintenance services is budgeted in each Department’s contract
services Operating Budget for Fiscal Year 2020-21. Since the contract is split over two
fiscal years, there is sufficient funding in each Department’s operating budget for the
proposed increase. The Public Works Services Department will work with each City
Department during next year’s budget preparation to include the cost increase for the
landscape maintenance contract.
RECOMMENDATION
It is recommended that the City Council determines that the project is categorically
exempt pursuant to the requirements of the California Environmental Quality Act
(“CEQA”); and approve, and authorize and direct the City Manager to execute a one-year
extension to the Professional Services Agreement with Mariposa Landscapes, Inc. for
landscape maintenance services in the amount of $557,573.79.
Attachment: Proposed Amendment No. 4 to the Professional Services Agreement
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT
REGARDING LANDSCAPE MAINTENANCE SERVICES BY AND BETWEEN
THE CITY OF ARCADIA AND MARIPOSA LANDSCAPES, INC.
This Amendment No. 4 (“Amendment No. 4”) is hereby entered into this ____ day of
________________, 20___ by and between the City of Arcadia, a municipal corporation of the
State of California, and Mariposa Landscapes, Inc., a California Corporation, with respect to that
certain Professional Service Agreement between the parties dated January 8, 2019
(“Agreement”), further amended by Amendment No. 1 dated February 6, 2019, further amended
by Amendment No. 2 dated October 9, 2019, and further amended by Amendment No, 3 dated
January 30, 2020.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is hereby amended by extending the
term from February 5, 2021 through February 5, 2022.
2. Section 3.2.2 of the Agreement, the Schedule of Services is amended for the
Extended Term as referenced in the attached Exhibit “B”.
3. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit “C”.
4. All terms and provisions of the Agreement not amended by this Amendment No.
4 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 4 on the date set
forth below.
CITY OF ARCADIA MARIPOSA LANDSCAPES, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: ATTEST: By: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Stephen P. Deitsch Tom Tait City Attorney Public Works Services Director
Exhibit “B”
SCHEDULE OF SERVICES
All work shall be completed in accordance with the following schedule:
The Term of this Agreement shall be for one year from February 5, 2021 to February 5, 2022.
Exhibit “C”
COMPENSATION
For the term of this Agreement, the Compensation shall not to exceed the total amount listed
below:
Professional landscape maintenance services $557,573.79
Total Compensation: $557,573.79
The total compensation is not to exceed the total listed above without written authorization in
accordance with Section 3.3.1 of this Agreement.