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Home My WebLink AboutAM Agenda: 01/06/2021CITY OF ARCADIA Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Arcadia Museum Commission Regular Meeting Agenda Wednesday, January 6, 2021 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia COVID-19 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the Arcadia Museum Commission will be conducted virtually and the public is discouraged from attending. Per the Brown Act, the public will still be provided the ability to make public comments. For members of the public who would like to participate virtually, the meeting will be held via teleconference. A conference line has been established to enable the public to observe the meeting via teleconference. However, public comment will only be accepted via email. Conference Line: 1 (408) 650-3123 Access Code: 775-752-069 https://global.gotomeeting.com/join/775752069 How to Submit Public Comment: Please submit your comments via email to Museum@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. Please contact the Museum at (626) 574-5440 for more information. 新型冠状病毒（COVID-19）作为阿凯迪亚市减缓 COVID-19 传播努力的一部分，本次阿凯迪亚市博物馆委员会会议将以虚拟方式召开，不鼓励公众参加。根据《布朗法案》，仍将向公众提供发表评论意见的能力。对于希望以虚拟形式参加会议的公众，会议将通过电话会议形式召开。设立了一条会议专线，允许公众通过电话旁听会议。但仅限通过电子邮件接受公众评论意见。会议专线： 1 (408) 650-3123 接入代码： 775-752-069 https://global.gotomeeting.com/join/775752069 如何提交公众评论意见：请通过电子邮件将您的评论意见发送至 Museum@ArcadiaCa.gov。必须在公布的会议时间前至少提前 30 分钟收到评论意见。您的电子邮件不得超过 300 个字。如需了解更多信息，请电洽博物馆，电话号码 (626) 574-5440。 Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Jeanne Roy, Jr., Chairperson Billie Tone, Vice Chairperson Virginia Blitz, Commissioner Dale Carter, Commissioner Carlos Reza, Jr., Commissioner PUBLIC COMMENTS In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Public comments can be submitted via the methods described in the COVID-19 Notice posted on this agenda. Under the Brown Act, the Arcadia Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  Community Collections  2021 Museum Kits  2021 Preschool Kits Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of November 4, 2020 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, March 3, 2021 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report November- December 2020 Virtual Visitors to the Museum for November: 7,996 Facebook: 725 Instagram: 2,402 Twitter: 4,852 YouTube: 17 HIGHLIGHTS The Museum continues to be closed due to the COVID-19 pandemic, but it is still very active virtually with the community. New Community and Preschool Kits will be available for 2021. EXHIBITS The Museum staff continues to update the majority of permanent exhibits in the main gallery. For items that are more fragile, staff has made printed copies for display. Items such as the postcards from the Adolf Frank collection from the Arcadia Ross Balloon School have been digitized and copies of the originals will be included in the exhibit. The Museum has also recently acquired a World War I bugle to include inside the Ross Balloon School display case. The first exhibit for 2021 will be the Community Collections Virtual Exhibit. The community is encouraged to share their own personal collections that they collect for fun with the Gilb Museum. Submissions will be accepted from January 11 to February 19, 2021 and is open to all ages. Submissions will be collected using a Google Form. The virtual exhibit will open March 1, 2021 on the Museum’s website. To submit your work, go to: https://tinyurl.com/y3fr9avp COLLECTIONS Staff continues to upload and accession items from the Museum’s collection onto CatalogIt. Volunteer Rebecca Andersen is currently working on uploading all the photographs of the Arcadia Woman’s Club Collection. Intern Brendon Chen recently finished digitizing and curating the Pony Express Museum Collection, which consisted of photographs and newspaper clippings found in the collection. He is now working on digitizing the Anthony W. Wilkinson collection, which consists of historic Arcadia letters from the late 1800s to the mid-1900’s. Curator Acevedo continues to digitize the VHS tapes in the collection. Volunteer Jonathan Ornelas has begun to assist with this project. Curator Acevedo purchased a separate hard drive to save these videos and to have multiple backups of the files. An inventory of all items donated during this time period:  Mr. Mark Hull donated his father’s autographed book “Hullabaloo” by Dave Hull.  The City Manager’s Office donated two framed photographs of past events in the City.  Ms. Kathryn M. Taylor donated approximately 700 postcards and letters from Arcadia from 1882 to 1961. She has donated the collection in memory of her father, Anthony W. Wilkinson, who collected them and lived in Arcadia from the 1960's to 2000.  Ms. Carol Cramer donated some books on World War II. 2 EDUCATION and PROGRAMMING The Museum distributed over 900 kits in 2020. With the popularity of these free educational kits, Museum Staff developed a new series of kits that will be available in 2021. These upcoming kits are intended for students ages 5 to 12, will be distributed every other month, and will focus on different topics, including horses, planting, and recording one’s family history. The first kit, History from Home, will be offered starting January 4. This kit will teach how to be a Historian at home and will help you record your family's personal history. Since the Preschool Program was canceled due to the pandemic, Museum Staff is also working on a Preschool Program Kit for 2021. These kits will be offered in months alternate to the community kits for older children and are available for ages 2-5 years old and for children with special needs. The first kit, the Wild West, will be offered starting February 1 and will explore Arcadia’s Wild West days and the history of William Parker Lyons. No Speakers Bureau requests were made for the month of November. ADMINISTRATION The Friends of the Arcadia Museum conducted their board meeting virtually on November 5 using Google Meet. The meeting for December was postponed until January 2021. Museum staff was in attendance and updated the Board with current projects being conducted at the Museum. The Friends Board has requested that Curator Acevedo write a letter about the Museum for their membership drive in January 2021. Curator Acevedo submitted the final narrative and financial report for the 2020 Getty Marrow Undergraduate Internship grant to wrap up the grant. The Getty has informed the Curator that the application for the 2021 Getty Internship grant is now live and due on February 1st. This time around, applicant organizations must submit proposals and work plans for remote internships, and work plans must demonstrate the ability to support a fully online work experience; positions based solely on hands-on, onsite work will not be deemed competitive for the 2021 cycle. MARKETING The Museum has been marketing various programs, exhibits, and weekly tidbits through their social media platforms, including Facebook, Twitter, Instagram and YouTube, for the community to stay engaged with the Museum. The Museum continues posting #Whatisit Wednesday and #FeatureFriday posts weekly, and they have been gaining in popularity with the community. #WhereIsIt Wednesday engages the community to guess where historical pictures were taken. This has led to a large increase in people interacting with Museum social media posts. #TriviaTuesday has also been very popular. Such posts have led to an increase in engagement on all social media platforms. Museum staff have continued to record the Curator’s Corner video series, which is posted on social media platforms. The Curator made a video highlighting Tony Antista’s accordion to celebrate Tony Antista Day. Museum staff submitted a video to the Tournament of Roses television broadcast. In celebration of the New Year, the Pasadena Tournament of Roses wants to feature messages and wishes from around the world. Submissions will form a montage that will be paired with a moving musical performance – creating a powerful, collective wish for the New Year. VOLUNTEERS and INTERNS Volunteer and former intern Rebecca Anderson continues to assist the Museum on Fridays with the collection. Ms. Andersen is working on updating CatalogIt, while also photographing and scanning items. Ms. Andersen continues to assist the Curator with the organization of the collection space and is the first volunteer at the Gilb Museum to complete over 200 volunteer hours in a single year. 3 Intern Brendon Chen has been very helpful in assisting the Curator with collection projects including the Parker Lyons Pony Express Museum and the accession and inventory of historic newspapers. He is dedicated to staying with the Museum through the duration of these projects. Volunteer Jonathan Ornelas has begun to volunteer at the Museum, assisting Staff with collections and the assembly of Kits. Mr. Ornelas is also another volunteer that should reach over 200 hours by the end of the year. Volunteer Neil Thakkar began helping with the transcriptions of the Anthony W. Wilkinson collection. Teen Volunteer meetings continue to be held one and two times a month. This is a time where Ms. Alberto can assign projects and the volunteers can meet with each other and collaborate. Eleven teen volunteers are currently in the process of applying to college. To help them in this time, the Gilb Museum hosted a College Panel on Saturday, November 21. The Gilb Museum had previous and current teen and adult volunteers who are in college or have recently graduated college, participate in the panel. The adult volunteers spoke on their personal college experiences, the applications process, and the differences between high school and college. They also talked about their experience volunteering for the Gilb Museum and how it has helped them. The Gilb Museum is thankful for all the work that the volunteers do and would like to offer this program in return for all that they have done. Museum Staff also reached out to the Arcadia Public Library and extended the invitation to their teen volunteers to attend as well. Since the volunteers are not meeting in person this year, the Gilb Museum has decided to hold fun family-friendly virtual game night where volunteers can meet, talk, and have fun. On November 25 the Museum held their first Trivia Night with the volunteers where they discussed the history of Arcadia. Questions came from the #TriviaTuesday posts. Volunteer hours: October 27 - November 30: 114.92 hours Despite the quarantine, volunteers have completed over 1,550 volunteer hours in the year 2020. Approximately 800 of those hours were completed virtually during the quarantine. COMMUNITY ENGAGEMENT In order to become more connected to the community, the Museum opened a postcard drive asking Arcadia residents to send the Gilb Museum postcards detailing their experiences with the Bobcat Fire, the election season, the quarantine and more. The Museum encourages citizens of all ages to participate. FACILITIES Staff continues to monitor the climate in the collections room, as well as the exhibit space. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley COMMUNITY COLLECTIONS DIGITAL EXHIBIT T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : Shoes The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | www.Arcadiaca.gov/Museum Museum@ArcadiaCA.gov Accepting Submissions: January 11- February 19, 2021 Virtual Exhibit: Opens March 1, 2021 Do you collect things for fun? Share photos of your collection with the Gilb Museum to be featured in our 2021 virtual exhibit. Open to all ages! Legos Cameras Submit your work to: https://tinyurl.com/y3fr9avp The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | Arcadiaca.gov/Museum Museum@ArcadiaCA.gov 2021 Gilb Museum Kits H I S T O R Y A T H O M E K I T Applications open January 4Learn how to be a Historian at home! This kit will help you record your family's personal history and story. H O R S E S O F C O U R S E S K I T This kit is all about horses, of courses! Have fun doing horse-related crafts and learn all about the history of Santa Anita Park. T H E P L A N T A S T I C K I T Arcadia is a plant-astic city! Plant your own seeds and learn all about the local plants of Arcadia. S C R A P B O O K I N G S T U D I O K I T Learn how to make your own book from scratch and turn it into a scrapbook! This kit will help you preserve your memories to help you put them in a scrapbook. F A -L A -L A -L A -F I L I P I N O S T A R K I T Nothing in the Filipino culture marks the beginning of the holiday season like the Filipino paper star, the parol! Learn how to fold and decorate your own parol! Applications open March 2 Applications open May 3 Applications open September 6 Applications open November 1 The Gilb Museum is happy to offer free kits to the Arcadia community. Each kit will only be available for a limited time. Applications for kits can be found on the Museum's website, starting on the day the application is open. Kits will be available for curbside pickup. Kits are for ages 5-12 Contact the Gilb Museum for more details. The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | Arcadiaca.gov/Museum Museum@ArcadiaCA.gov Can you walk like a peacock? Preschoolers will learn all about the peacocks that roam around Arcadia. This kit is filled with bird crafts and fun facts about Arcadia's official bird. 2021 Gilb Museum Preschool Kits W I L D W E S T K I T Applications open February 1This rootin'-tootin' kit will help your preschooler explore William Parker Lyons, a wild west enthusiast. Preschoolers will complete wild west-themed crafts and learn about Arcadia's fun history and the first museum in Arcadia! The Gilb Museum is happy to offer free kits to the Arcadia community. Each kit will only be available for a limited time. Applications for kits can be found on the Museum's website, starting on the day the application is open. Kits will be available for curbside pickup. Kits are for ages 2-5 and for children with special needs. Kits for older children aged 6 and above are also available. Contact the Gilb Museum for more details. Applications open April 5 Applications open June 7Arcadia is filled with many plants. In this kit, preschoolers will learn all about plants and their special powers. Applications open August 2This fun kit is dedicated to music. Preschoolers will get an introduction to the world of music and will get to make and decorate their own homemade musical instruments. Applications open October 4Join the Gilb Museum in learning all about Arcadia's prehistoric past. Preschoolers will complete some fun dino-themed crafts and will learn to roar like a dinosaur! Applications open December 6This kit is all about the holidays, Preschoolers will make (fake) snow and other holiday-related crafts as we celebrate the end of the year. P E A C O C K L E -D O O D L E -D O O K I T P R E S C H O O L P L A N T A S T I C K I T M U S I C M A K E R S A N D S H A K E R S K I T D I N O -M I T E K I T H A P P Y H O L I D A Y S K I T MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, November 4, 2020 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, and in accordance with California Executive Order N-25-20, suspending some terms of the Brown Act, this meeting was conducted virtually via teleconference. CALL TO ORDER – Chair Jeanne Roy called the meeting to order at 5:04 p.m. in a teleconference call. PLEDGE OF ALLEGIANCE – Chair Jeanne Roy ROLL CALL: Chair Jeanne Roy; Commissioners Dale Carter, Billie Tone, Virginia Blitz; City Council Liaison April Verlato; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto Commissioner Tone moved to excuse the absence of Commissioner Carlos Reza Jr. Seconded by Commissioner Carter and carried on a voice vote. AYES: Chair Roy, Commissioners Carter, Tone, and Blitz NOES: None ABSENT Commissioner Reza Jr. PUBLIC COMMENTS - None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Councilmember Verlato reported that the City is currently working to pay down pension liability. There are seven strategies to address this issue. There is currently $150 million in unfunded pension liability. City buildings are still closed, and City Council is still meeting virtually, not in person. Friends of the Museum liaison Ginny Blitz had nothing to report as the FAM did not meet in October and their next meeting was scheduled for tomorrow. REPORT FROM THE DIRECTOR Director Bradley reported the County of Los Angeles is still in the purple tier. At the October City Council Meeting, Council approved a memorial garden in memory of Carol Libby. It will be in the courtyard between the Museum and the Museum Education Center. REPORT FROM THE CURATOR Curator Acevedo reported that she is updating the permanent exhibits in the Museum and adding a section on the 1984 Olympics as well as a ‘Women of Arcadia’ exhibit. She also organized the oversized artwork in the Museum collections section and has trained volunteers and interns in some museum-related skills, including caring for leather. Ms. Acevedo also returned Charles Gilb’s hat to the Gilb family. In the past few months, the Gilb Museum has received many donations. At the September City Council Meeting, Councilmember Verlato presented a $5,000 check from the Hakka Foundation for the Museum to use for programing. City Council approved the donation. Curator Acevedo also updated and created a more comprehensive Museum Emergency Preparedness Plan, based on the previous summer’s Los Angeles County Disaster Preparedness Workshops. She also mentioned that a new intern, Brenden Chen, is currently working on the Pony Express Museum collection. Two television panels have been installed for digital exhibits and the Museum staff is working on tackling the Museum’s humidity problem. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Education Coordinator Alberto updated the Commission on the work of the volunteers. Since the start of the quarantine, volunteers have been asked to work remotely. Currently, volunteers have completed over 625 hours remotely for the Museum, and over 1,400 since the start of 2020. Since the Gilb Museum has 11 teen volunteers who are in the process of applying to college, the Museum Education Coordinator has arranged for a College Panel, where Museum volunteers and past interns, who are currently students or have recently graduated, can speak on their college experiences. Also, since volunteers are not meeting in-person this year, the Museum Education Coordinator has been having fun Volunteer Game Nights where volunteers can meet each other and do some team building, virtually, of course. The Gilb Museum has also begun to offer learning. In 2021, the Museum will provide topic specific kits every other month, focusing on themes such as horses/Santa Anita Park and oral history. Ms. Alberto also held a virtual Animal Mascot election to help children understand the importance of voting and elections. Community members voted for Beeatrice as the Museum’s representative. Ms. Alberto has also been working on virtual “classes” offered through Google Classroom. The Gilb Museum has been very active on social media, posting #WhatIsIt Wednesday posts, #FeatureFriday, and #TriviaTuesday. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of September 2, 2020 Recommended action: Approve Commission Member Tone moved to approve Consent Calendar Item “a”, which was seconded by Commission Member Carter, and carried on a voice vote. AYES: Chair Roy; Commissioners Carter, Tone, and Blitz NOES: None ABSENT: Commissioner Reza Jr. ADJOURNMENT Chair Roy adjourned this meeting at 5:38 p.m. to January 6, 2021 at 5:00 p.m. by teleconference. Darlene Bradley, Director of Library and Museum Services Prepared by Brittani Alberto, Museum Education Coordinator