The URL can be used to link to this page

Home My WebLink AboutRP Agenda: 01/13/2021CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Of ARO, Wednesday, January 13, 2021, 6:00pm Location: Virtual Meeting COVID-19 NOTICE As part of the City of Arcadia's COVID-19 transmission mitigation efforts, Arcadia Recreation and Parks Commission Meetings are closed to the public. Pursuantto Executive Order N-25-20 and the Brown Act, the Arcadia Recreation and Parks Commission will meet virtually. The public is welcome to listen to the Arcadia Recreation and Parks Commission Meeting by calling 1.669.900.6833, Meeting ID: 981 9201 7675, Passcode: 516793. How to Submit Public Comment: Citizens who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted. 1. Email: Please submit your comments via email to ccheung@arcadiaca.gov so that it is received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. 2. Phone: A conference line has been established for public comment. Your call will be recognized in the order it was received. Please keep your phone on MUTE until you are recognized for public comment. Conference Line: 1.669.900.6833 Meeting ID: 981 9201 7675 Pass Code: 516793 Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participatein a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. *119 (51101M)IMW , ?RWA"P 4VfAfFfU*M;4- OLUMAM�WAJIRA) *,t8 : 626-574-5455) o 48 WJffifl11v1ll�'w - Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. MEN XL hit 626-574-5455), i�,*Mfjt JY' tE�x 72 /JruPN itA7co Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Randy Fowler, Chairperson Peter Chu, Vice -Chairperson Valerie Cheung, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COM REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of October 14, 2020 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Homeless Resource Hub II. Monthly Reports III. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to April 14, 2021, at 6:OOpm, location to be determined. RECREATION AND PARKS COMMISSION VIRTUAL MEETING MINUTES Wednesday, October 14, 2020 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Director of Recreation and Community Services (DRCS) Sara Somogyi called the virtual meeting to order at 6:OOpm in the Arcadia Recreation Conference Room. PLEDGE OF ALLEGIANCE — Commissioner Cheung ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, Fowler, Swinney, and Yu EXCUSED: None ELECTION OF OFFICERS Commissioner Swinney made a motion to nominate Commissioner Fowler as Chairperson, seconded by Commissioner Chu. Commissioner Fowler accepted the nomination and the motion was carried unanimously. Chairperson Fowler made a motion to nominate Commissioner Chu as Vice -Chairperson, seconded by Commissioner Yu. Vice -Chairperson Chu accepted the nomination and the motion was carried unanimously. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Cheung reported all parks look good as she drives by, it's just too bad that they cannot be fully used. Vice -Chairperson Chu reported he has noticed more people playing tennis than a few months ago, which is a good sign. Chairperson Fowler reported he and his family are staying at home but he did have the chance to drive by Eisenhower Park and is very impressed with the renovation of the south end of the park, and the completion of the Dog Park. He can't wait to use the facilities again. Commissioner Swinney reported he has driven by Eisenhower Park and says it looks fantastic. He has also driven by Camino Grove Park and noticed Pickleball play is still very popular. Commissioner Yu reported she jogs at Arcadia County Park and noticed there were many signs regarding wearing your masks and social distancing and is very happy to see that. Commissioner Yu is sad to see some of the amenities still closed but understands this is necessary to prevent the spread of COVID 19. REPORT FROM CITY COUNCIL MEMBER LIAISON — None. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 11, 2020 It was moved by Commissioner Swinney, seconded by Vice -Chairperson Chu and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Chu, Fowler, and Swinney NOES: None ABSTAIN: Cheung and Yu 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Public Works Services Department (DPWSD) Paul Cranmer introduced himself and welcomed the new Commissioners, Valerie Cheung and Karen Yu. DPWSD Cranmer reported the Eisenhower Park renovation project is complete. The next project will be the renovation of Newcastle Park according to the Parks Master Plan (PMP). The City has put together a Request for Proposal (RFP) for the Newcastle Park Precise Scoping Plan, which will serve as an update to the current Parks Master Plan for Newcastle Park Improvements. DPWSD Cranmer stated the Precise Scoping Plan will include: preparation of plans, renderings, material standards, quantity and probable cost that will be developed based on community feedback, staff direction, preliminary LID runoff Mitigation requirements, and the construction budget for the project. DPWSD Cranmer stated five bids have been submitted. The RFP Committee, including DRCS Somogyi will meet tomorrow to review the proposals and choose the top three companies for interiews. The final Precise Scoping Plan will be presented to the Arcadia City Council and then constructed by a design -build contractor in the Fiscal Year 2021-2022. b. Report of Director of Recreation and Community Services DRCS Somogyi congratulated Chairperson Fowler and Vice -Chairperson Chu and welcomed Commissioners Cheung and Yu to the Commission, as well as returning Commissioner Swinney, and is very excited to be working with them. Summer Video DRCS Somogyi presented a video highlighting the 2020 summer programs to the Commission. This year the video was made by Recreation Coordinator, Ashley Marston and featured donations, summer day and sports camps, speciality camps, and a tour of the newly renovated Eisenhower Memorial Park. The Commissioners watched the video and were very impressed. DRCS Somogyi stated the exceptional Recreation Staff are noticed throughout the City all year long from participants attending programs and special events. II. Donations DRCS Somogyi reported the City has received over 200,000 donations since March 2020 for First Responders. They include N95 masks, KN95 masks, surgical masks, gloves, protective gowns, isolation aprons, goggles, sanitizers, face shields, and thermometers. III. Homelessness Grant Update DRCS Somogyi reported the City applied for and has been awarded three grants from the San Gabriel Valley Council of Governments (SGVCOG) to address homelessness in the City, including the Homeless Plan Implementation Grant, Homeless Prevention and Diversion Program Grant, and Pilot Program Grant. These grants total $380,000. DRCS Somogyi explained the Homeless Plan Implementation Grant includes encampment clean up, First Responder outreach, emergency resources, a full- time Housing Navigator, and administrative costs. The Prevention and Diversion Program Grant is in partnership with the City of La Canada-Flintridge and will provide resources to prevent individuals from and falling into homelessness or minimizing the amount of time clients face homelessness and will be distributed by Union Station Homeless Services (USHS). The Pilot Program Grant includes a Homelessness Resource Hub (HRH), which plans to operate at the Par -3 Golf Course Parking Lot one day a week until the conclusion of the grant. The HRH will provide free showers, laundry facilities, resources, and onsite case management. DRCS Somogyi reported this will go before City Council on October 20 for approval. Once approved the program will begin in early November. DRCS Somogyi reported the City of Arcadia is participating in the Landlord Outreach, Education, and Incentive Program. This program aims to identify landlords interested in renting units to people experiencing homelessness. This supports local landlords with reliable income streams, and shortens the time it takes someone to move into permanent housing once they have a voucher. San Gabriel Valley Council of Governments (SGVCOG) is partnering with Union Station Homeless Services, SGA Marketing, and the City of Arcadia to carry out this outreach. IV. Upcoming Events DRCS Somogyi reported Summer Day Camp at Wilderness Park served a total of 452 youth, Sports Camp served 120 youth, and Specialty Camps served a total of 85 youth. Arcadia was the first in Los Angeles County to offer day camp during the pandemic. Virtual Merit Badge classes were offered June through September with 544 Scouts enrolled. Half Day After School Camp is being offered at Baldwin Stocker and Camino Grove Elementary Schools. The program began on August 24 and as of today has served more than 72 youth. Fall class registration is going well with many virtual classes being offered to youth, adults and 50+. Modified tennis lessons is very popular. A virtual Halloween Costume Contest is being offered to all residents and pets to dress in their best Halloween costume and is due by October 30, For Veteran's Day the City is going to honor our Veteran's who have been present at the Veteran's Day luncheon for the past two years by hand delivering specially made postcards with a City of Arcadia pin and the United States flag pin with a bouquet of red, white and blue balloons. Drive In Bingo is being offered for seniors on December 3 and for family's on December 5 at 10am both days in the Community Center parking lot. Participants will stay in their car and give a honk when they get BINGO, masks must be worn. The fee is $5 per participating person and registration is now available on-line or by appointment at the Recreation Office. Winter Camp for youth ages 5-12 is being offered on December 21-23 and December 28-30 at Dana Middle School Gym. Each day will be filled with fun group activities, including crafts and board games. Staff have been properly trained to keep the children safe while having fun and interacting with their peers. V. Financial Statements DRCS Somogyi referenced the August Financial Statement. Total expenditures through August 2020 are $388,350 that is 14.0 % of the budgeted amount for this fiscal year. The total fiscal year revenue as of August 2020 is $120,871 that is 16.2% of the budgeted amount. ADRCS Cheung referenced the August 2020 Park & Recreation Facilities Fund, with an account balance of $6,213,648. ADJOURNMENT Chairperson Fowler adjourned the meeting at 7:15pm to a virtual meeting on January 13, 2021. By: Randy Fowler Chairperson Sara Somogyi Secretary DATE: January 13, 2021 STAFF REPORT Recreation and Community Services Department TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — October, November & December 2020 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE On Monday and Tuesday, November 9 and 10, 28 senior Veterans Day Veterans received a home delivery of goodies, certificates, City 32 Recognition pins, balloons and a visit from City staff in honor of their service to various United States military branches. On Wednesday, November 25, 169 seniors drove through the Thanksgiving Arcadia Community Center to pick up a traditional Thanksgiving 169 Luncheon meal. It was nice to see so many familiar faces, while being socially distant. On Thursday, December 3, 50 seniors enjoyed the drive-in bingo Drive -In Bingo at the Community Center. Everyone received five game sheets, 50 highlighters, hand sanitizer and a snack. A few lucky winners drove away with a gift card. On Wednesday, December 23, 150 Seniors drove through the Holiday Brunch Arcadia Community Center to pick up a holiday meal with all the 150 fixings. It was nice to see their smiles as they said hello to Santa! Exercise plays a vital role in health and wellness. Virtual classes Classes include line dance, cardio plus, and Zumba. These virtual courses 658 contribute to bone density improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. Recreation staff make wellness calls to seniors to chat with them, Senior Wellness see how they are doing, and ask if they need any type of assistance or resource. Seniors look forward to calls and have 1,050 Calls developed a great relationship with staff. In the past three months there have been 1,050 phone calls made to seniors. Monthly Monthly bus passes can be mailed to seniors to provide a hassle - free way for residents to purchase their pass. The monthly bus 6 Bus Passes ass is $5 per month. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM On Tuesday, December 15, 21 seniors participated in a virtual ATTENDANCE October 10, 2020 — Citizenship in the Community presentation on Alzheimer's Research Update. On December 22 $440 Virtual 31 seniors participated in the virtual presentation on Keeping 52 Presentations your Brain Healthy. Both presentations were led by Alzheimer's Oct 101 Program Los Angeles at UCLA. Nov 56 TOTAL Cumulative of programs, services, and special events 2,167 Connection Total number of monthly newsletters distributed this month 400 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE October 10, 2020 — Citizenship in the Community The Half Day After School Camp ran Monday through Friday from $440 After School 2-6pm at Baldwin Stocker Elementary School. This fee-based $340 Elementary program was open to students in grades K-5. Participants enjoyed Oct 101 Program a variety of organized recreation activities led by trained Activity Nov 56 October 24, 2020 — Camping Leaders. Arts and Crafts as well as fitness have been the highlight Dec 4 November 7, 2020 — Citizenship in the World of the camp. Total 161 November 7, 2020 — Cooking Camp was cancelled on December 2, due to the Regional Stay at $500 November 7, 2020 — Personal Management Home Order. $280 Fall Camp ran from November 23-25 from 8am-6pm at Dana Middle School Gym. Camp was at full participation this Fall. Each day was Fall Camp filled with fun and safe activities, including crafts, fitness, and 115 snacks. Merit Badge Merit Badge Classes are virtually offered to Scouts to earn badges Classes that help them to reach goals of being an Eagle Scout. 264 Wilderness Wilderness Park has been closed to the public since September. Park Public 0 Use Wilderness Wilderness Park has been closed for camping since September. Park Rentals 0 WILDERNESS PARK Wilderness Park is closed and December 2020. Merit Badae Classes: until further notice. Merit Badge classes were held virtually in October, November Date and Title of Class Participants x Price of Class Total Fees October 10, 2020 — Citizenship in the Community 22 x $20 $440 October 10, 2020 — Emergency Preparedness 17 x $20 $340 October 10, 2020 — Environmental Science 6 x $20 $120 October 10, 2020 — Photography 18 x $20 $360 October 24, 2020 — Camping 9 x $20 $180 November 7, 2020 — Citizenship in the World 31 x $20 $620 November 7, 2020 — Cooking 25 x $20 $500 November 7, 2020 — Personal Management 14 x $20 $280 November 7, 2020 — Reptile & Amphibian Study 11 x $20 $220 November 21, 2020 — Communications 16 x $20 $320 November 21, 2020 — Family Life 10 x $20 $200 December 5, 2020 — Citizenship in the Community 5 x $20 $100 December 5, 2020 — First Aid 25 x $20 $500 December 5, 2020 — Mammal Study 10 x $20 $200 December 5, 2020 — Personal Management 5 x $20 $100 December 12, 2020 — Personal Fitness 17 x $20 $340 December 19, 2020 — Citizenship in the Nation 9 x $20 $180 December 19, 2020 — Emergency Preparedness 14 x $20 1 $280 TOTAL: 264 1 $5,280 Normal % Expended Personnel Services: 39.32% Supplies & Services: 41.67% RECREATION DEPARTMENT FINANCIAL STATEMENT November 2020 5501 Administration $ 661,000 $ 239,213 36.2% 5502 Community Center $ 312,600 $ 94,056 30.1% 5503 Dana Gym $ 232,100 $ 36,205 15.6% 5504 Fee & Charge $ 345,400 $ 97,865 28.3% 5505 Nature $ 104,000 $ 34,940 33.6% 5506 Recreation/Fields $ 92,200 $ 29,697 32.2% 5507 Senior Citizens $ 446,500 $ 145,500 32.6% 5508 Camp $ 166,500 $ 69,119 41.5% 5510 Youth Programs $ 361,800 $ 72,655 20.1% 5520 Museum Education Center $ 45,600 $ 19,895 43.63% Total Report $2,767,700 $ 839,145 30.32% 5502 Community Center Rentals $ 16,200 $ 0 0% 5503 Dana Gym $ 152,600 $ 6,732 4.41% 5504 Fee & Charge Classes/ Activities $ 306,800 $ 77,101 25.1% 5505 Nature $ 18,700 $ 16,648 89.0% 5506 Recreation/Fields $ 26,000 $ 1,760 6.8% 5507 Senior Citizen Classes/ Activities $ 81,000 $ 11,793 14.6% 5508 Day and Sports Camps $ 101,500 $ 57,841 57.0% 5510 Youth Programs $ 32,900 $ 7,809 23.7% 5520 Museum Education Center $ 12.000 $ 735 6.1% Total Report $ 747,700 $ 180,369 24.1% Park and Recreation Facilities Fund Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Ending Fund Balance FY19-20 FY20-21 FY20-21 Actual Actual as of 11/30/20 Budget 11,841,628 6,196,552 6,196,552 883,959 257,309 750,000 281,397 24,393 47,300 1,165,356 281,702 797,300 13, 006, 984 6,478,254 6,993,852 30,600 13,042 31,300 6,779,832 0 100,000 6,810,432 13,042 131,300 6,196,552 6,465,212 6,862,552 Net Change in Fund Balance (5,645,076) 268,660