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HomeMy WebLinkAbout10/20/2020 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, OCTOBER 20, 2020 1. CALL TO ORDER— Mayor Chandler called the regular meeting to order at 7:00 p.m. 2. INVOCATION — Secretary Riaz Khan, Mosque of San Gabriel 3. PLEDGE OF ALLEGIANCE — Deputy City Manager Bruckner 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Cheng, Verlato, Tay, and Chandler ABSENT: None 5. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that citizens who wish to submit public comments may do so by calling the conference line; he announced that regarding Consent Calendar Item 9.d, an attachment was not included with the Staff Report; that the Agenda Packet has been updated to include that attachment; and he requested that Consent Calendar Item 9.g be pulled for further review by the City Attorney and brought back at a future City Council meeting. It was the consensus of the City Council that Consent Calendar Item 9.g be pulled from the agenda and brought back at a future City Council meeting. 6. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Beck and seconded by Council Member Verlato to read all ordinances and resolutions by title only and waive the reading in full. 7. PUBLIC COMMENTS No public comments were received. 8. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense(AB 12341). Council Member Beck welcomed Mayor Chandler back; he wished City Manager Lazzaretto a happy birthday; and commented on COVID-19. Council Member Cheng shared stories he has experienced with Council Members; he encouraged everyone to be gracious and forgiving during this pandemic; he thanked the City Council for their graciousness; he spoke in honor of Carol Libby; he encouraged business owners to join the Downtown Arcadia Improvement Association; he thanked the Arcadia Fire Department and Arcadia Police Department for all they do; and welcomed Mayor Chandler back. 1 10-20-2020 Council Member Verlato announced that Sea Ranch Frozen Foods opened in Downtown Arcadia; that the Downtown Arcadia Improvement Association is hosting a Halloween Virtual Event; that winners will be announced on October 31; she further announced that on November 21, the Association is collaborating with the Arcadia Unified School District PTA for the "Day of Giving" a canned food drive benefiting the Foothill Unity Center; she encouraged everyone to participate; she encouraged everyone to continue safe practices in regards to COVID-19; and she welcomed Mayor Chandler back. Mayor Pro Tern Tay commented on SB 1120 and recommended that the City Council consider adopting a resolution demanding that local control be reinstated at the State level; and requested that this matter be placed on a future agenda for further discussion. The City Council concurred. City Clerk Glasco wished City Manager Lazzaretto a happy birthday; he announced that on October 30, through November 1, Street Food Cinema is presenting "Drive In Movie" at the Santa Anita Park; that November 11, is Veterans Day; he encouraged everyone to pray for those sailors and marines that are deployed in the South China Sea; and he wished everyone a Happy Veteran's Day. Mayor Chandler thanked everyone for the well wishes and flowers; he wished City Manager Lazzaretto a happy birthday; he thanked Mayor Pro Tern Tay and Council Member Cheng for coordinating donations to the Arcadia Fire Department, Arcadia Police Department and City Staff; and thanked the community for all their support. City Manager Lazzaretto recognized all those who donated to the Arcadia Fire Department, Arcadia Police Department, and City staff during the Bobcat fire. 9. CONSENT CALENDAR a. Special and Regular Meeting Minutes of October 6, 2020. Recommended Action: Approve b. Cancellation of the November 3, 2020, Regular City Council Meeting. Recommended Action: Approve c. Resolution No. 7341 terminating the Proclamation of a local emergency regarding the Bobcat Fire. Recommended Action: Adopt d. Professional Services Agreement with Stetson Engineers Inc. for the preparation of the 2020 Urban Water Management Plan Update in the amount of$27,800. Recommended Action: Approve e. Extension to the Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $360,029.08. Recommended Action: Approve f. Contract with SoCal Mailing Services for Outgoing Mail Services in an amount not to exceed $112,000 annually with the option of three one-year extensions. Recommended Action: Approve 2 10-20-2020 g. Software Service Agreement with TruePoint Solutions for implementation of the TrueBill utility billing software in the amount of$144,950. Recommended Action: Approve h. Accept all work performed by Onyx Paving Company, Inc. for the Fiscal Year 2019-20 Pavement Rehabilitation Project as complete and adopt Resolution No. 7339 amending the Fiscal Year 2020-21 budget for the Capital Improvement Program, and in particular, the Fiscal Year 2019-20 Pavement Rehabilitation Capital Improvement Project by authorizing a supplemental appropriation of $68,480 from the Water Reserve Fund. Recommended Action: Approve and Adopt i. Accept all work performed by Belco Elecnor Group for traffic signal improvements, including traffic signalization of mid-block crosswalks on Huntington Drive between Santa Anita Avenue and Second Avenue, and miscellaneous traffic signal improvements at multiple locations on Huntington Drive from Santa Clara Street to Gateway Drive, in the amount of$704,918.41, as complete. Recommended Action: Approve Consent Calendar Item 9.g has been pulled from the agenda and will be brought back at a future City Council meeting. It was moved by Council Member Verlato, seconded by Council Member Beck, and carried on a roll call vote to approve Consent Calendar Items 9.a through 9.f, 9.h and 9.i. AYES: Verlato, Beck, Cheng, Tay, and Chandler NOES: None ABSENT: None 10. CITY MANAGER a. Accept the Water and Sewer Rate Cost of Service Study Update, direct the Public Works Services Department to follow Proposition 218 balloting procedures to establish water and sewer rates, and conduct a public hearing at the December 15, 2020, City Council meeting. Recommended Action: Approve Senior Management Analyst Mercado presented the Staff Report and provided the PowerPoint presentation. It was moved by Council Member Beck, seconded by Mayor Chandler, and carried on a roll call vote to accept the Water and Sewer Rate Cost of Service Study Update, direct the Public Works Services Department to follow Proposition 218 balloting procedures to establish water and sewer rates, and conduct a public hearing at the December 15, 2020, City Council meeting. AYES: Beck, Chandler, Cheng, Verlato, and Tay NOES: None ABSENT: None 3 10-20-2020 b. Presentation of the General Fund Fiscal Year 2019-20 year ending result and initial review of the Fiscal Year 2020-21 Budget. Recommended Action: Receive and File Administrative Services Director Quach provided the PowerPoint presentation. The presentation was received and filed by the City Council. c. Request for commemorative naming of a City facility in honor of Carol Libby. Recommended Action: Provide Direction Deputy City Manager Bruckner presented the Staff Report and provided the PowerPoint presentation. After City Council discussion, a motion was made by Council Member Beck, seconded by Council Member Cheng, and carried on a roll call vote for the commemorative naming of the courtyard in front of the Gilb Museum of Arcadia Heritage and Floretta K. Lauber Museum Education Center, that the courtyard area be upgraded to include new drought tolerant landscaping, similar to the improvements done recently at the Arcadia Public Library, additional bench seating be added to the single bench in the area, along with a monument or plaque commemorating the courtyard area in honor of Ms. Libby, that the City Council allocate $25,000 from the General Fund Reserve for this project, partially offset by donations from the community or possibly grant funds that can be used for drought tolerant landscaping at public facilities. AYES: Beck, Cheng, Verlato, Tay, and Chandler NOES: None ABSENT: None d. Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide holiday decorations for the 2020 Holiday Season in the amount of$39,700. Recommended Action: Approve City Manager Lazzaretto presented the Staff Report. It was moved by Council Member Cheng, seconded by Council Member Beck, and carried on a roll call vote to approve a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide holiday decorations for the 2020 Holiday Season in the amount of$39,700. AYES: Cheng, Beck, and Verlato NOES: Tay and Chandler ABSENT: None e. Memorandum of Agreement with San Gabriel Valley Council of Governments to receive grants for various Homeless Assistance Programs; Memorandum of Understanding with the City of La Canada Flintridge for a joint Prevention and Diversion Program; and contract with Union Station Homeless Services for Prevention and Diversion Program.. Recommended Action: Accept and Approve 4 10-20-2020 Recreation and Community Services Director Somogyi presented the Staff Report. It was moved by Council Member Verlato, seconded by Council Member Tay, and carried on a roll call vote to: 1. Accept the SGVCOG Grant in the amount of$380,000 for the implementation of the City's Homeless Plan, development and implementation of a Prevention and Diversion Program, and implementation of HRH Pilot Program; and approve, authorize, and direct the City Manager to execute a Memorandum of Agreement with SGVCOG. 2. Approve, and authorize and direct the City Manager to execute, a Memorandum of Understanding with the City of La Canada Flintridge for the joint prevention and diversion program. 3. Approve, and authorize and direct the City Manager to execute, a Contract with USHS for Case Management and Prevention and Diversion Program. AYES: Verlato, Tay, Beck, Cheng, and Chandler NOES: None ABSENT: None f. Report, discussion, and direction regarding COVID-19. City Manager Lazzaretto provided an update on COVID-19. No action was requested or taken. 11. ADJOURNMENT City Manager Lazzaretto provided eulogies for longtime Arcadia resident Mildred Shaw and Horse Trainer Barry Abrams. The City Council meeting adjourned in memory of longtime Arcadia resident Mildred Shaw and Horse Trainer Barry Abrams at 9:31 p.m. to Tuesday, November 17, 2020, 6:00 p.m. in the City Council Chambers. Mayor.:)f the City of Arcadia ATTEST: (2. 6:12 Assistant City Clerk 5 10-20-2020