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CITY OF ARCADIA „
PROFESSIONAL SERVICES AGREEMENT
FOR THE IMPLEMENTATION OF THE COORDINATED INTEGRATED
MONITORING PROGRAM ("CIMP") FOR THE RIO HONDO/SAN GABRIEL
RIVER WATER QUALITY GROUP
This Agreement is made and entered into as of MOVUCkA i , 20 Z\ by and
between the City of Arcadia, a municipal corporation organized and oerating under the laws of
the State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 ("City"), and California Watershed Engineering ("CWE"), a California
Corporation, with its principal place of business at 1561 E. Orangethorpe Avenue, Suite 240,
Fullerton, CA 92831 (hereinafter referred to as "Consultant"). City and Consultant are sometimes
individually referred to as "Party" and collectively as "Parties" in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project: Implementation of the Coordinated Integrated Monitoring
Program ("CIMP") for the Rio Hondo/San Gabriel River Water Quality Group (hereinafter
referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of Two Million, Nine Hundred Sixty Thousand, Six
Hundred Seventy-Five Dollars and No Cents ($2,960,675.00). This amount is to cover all
printing and related costs, and the City will not pay any additional fees for printing expenses.
Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed
description of the work performed. Payments to Consultant for work performed will be made on
a monthly billing basis.
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3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Term.
The term of this Agreement shall be for five(5)years from the date of execution, unless
earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the
term of this Agreement if necessary to complete the Project. Consultant shall perform its services
in a prompt and timely manner within the term of this Agreement and shall commence
performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The
Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or
judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations performed
under this Agreement.
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8. Standard of Care
Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
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(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for(1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers' compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers' compensation coverage of the same type and limits as
specified in this section.
d. Professional Liability (Errors and Omissions)
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At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. "Covered Professional Services" as designated in the policy must
specifically include work performed under this Agreement. The policy must "pay on behalf of" the
insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent)
signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement,except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
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of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
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(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel
of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant's services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b. To the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant's obligations under the above indemnity shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, but shall not otherwise be reduced. If Consultant's obligations to defend, indemnify,
and/or hold harmless arise out of Consultant's performance of"design professional services" (as
that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final
adjudication that liability under a claim is caused by the comparative active negligence or willful
misconduct of the City, Consultant's obligations shall be reduced in proportion to the established
comparative liability of the City and shall not exceed the Consultant's proportionate percentage
of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
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performance of other requirements on certain "public works" and "maintenance" projects
("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total
compensation is$15,000 or more for maintenance or$25,000 or more for construction, alteration,
demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor(Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1).
b. If the services are being performed as part of an applicable "public works"
or "maintenance" project and if the total compensation is $15,000 or more for maintenance or
$25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to
Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such
services must be registered with the Department of Industrial Relations. Consultant shall maintain
registration for the duration of the Project and require the same of any subconsultants, as
applicable. This Project may also be subject to compliance monitoring and enforcement by the
Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all
applicable registration and labor compliance requirements.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant's performance of services, including any delay, shall be Consultant's sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15. City Material Requirements.
Consultant is hereby made aware of the City's requirements regarding materials, as set
forth in Request for Proposal, which are deemed to be a part of this Agreement.
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16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Los Angeles, State of California.
17. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10)calendar days written notice to Consultant. In such event,
City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. City shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. City shall not be liable for any costs
other than the charges or portions thereof which are specified herein. Consultant shall not be
entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty(30)calendar days'written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Jason Pereira, P.E., as Project Manager. The Project Manager
shall not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
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CITY: CONSULTANT:
City of Arcadia California Watershed Engineering
240 West Huntington Drive 1561 E. Orangethorpe Avenue, Suite 240
Arcadia, CA 91066 Fullerton, CA 92831
Attn: Vanessa Hevener Attn: Jason Pereira, P.E.
Environmental Services Manager
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
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27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ARCADIA
AND CALIFORNIA WATERSHED ENGINEERING ("CWE")
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF ARCADIA CALIFORNIA WATERSHED ENGINEERING
By ' By: .
c Lazzaret
City Manager Title: C.-Q=
Printed Name: tie- ('• 1uA
ATTEST: By: ot,-, :l. ,
7
By: 16/�'� j:_ Cephy
Title: Sccey
City Clerk Printed Name: D'ssr, '?.art,r,`
APPROVED AS TO FORM:
4Z4- P Ic)t=-Z
By:
Stephen P. Deitsch CON UR:
City Attorney
Gxi'f
om Tait
Public Works Services Department
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EXHIBIT A
Scope of Services
The Scope of Services for the Implementation of the Coordinated Integrated Monitoring Program
("CIMP") shall include, but are not limited to the following:
Task 1 — Project Management, Coordination, and Meetings
Project management will include administration and management of the Project contract,
coordination and communication with members of the RH/SGRWQG, annual report
presentations, and meeting coordination. CWE will lead the project management task
and provide sub-consultant guidance, interagency coordination, scheduling, budget
tracking, and invoicing. Project management efforts are critical to allow the Project to be
completed on time and within budget. CWE will proactively engage the City of Arcadia
and RH/SGRWQG with timely and concise communications and anticipate feedback at
various stages of Project implementation. We will conduct the following Project meetings:
• Project kick-off meeting (virtually) to discuss the Scope of Work and approach within
seven (7) days of the Notice to Proceed (NTP)
• Field kick-off meeting with RH/SGRWQG members at sampling locations
• Annual Report presentation to the RH/SGRWQG members (three [3] meetings)
• Optional meetings with the RH/SGRWQG, oversight committee, Los Angeles RWQCB
staff, and/or consultants to deliver the Project (two [2] meetings anticipated)
• Project close-out meeting
We will prepare and submit a sign-in sheet and agenda to the City of Arcadia two (2)
business days prior to each meeting. The agenda will serve as the basis for the meeting
summary, which will be prepared and submitted to the City of Arcadia within five (5)
business days after the meeting.
Under the existing contract, CWE conducted a field kick-off meeting and prepared
recommendations, alternatives, and justifications for monitoring equipment at each
location. Plans were prepared and subsequently submitted to the LACFCD and USACE
for permitting. Those permit applications are pending approval. We believe this field kick-
off meeting is unnecessary and could provide the RH/SGRWQG a cost savings if
eliminated. Task 9 has been added to discuss continued monitoring equipment
installation permitting support and procurement and installation of monitoring equipment
once the permits are approved.
In addition to the scheduled meetings, CWE will provide the RH/SGRWQG with a project
schedule and monthly updates.
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Deliverables: Agenda, sign-in sheet, and meeting summary for up to eight (8) meetings
during the base three-year term of the contract, including the kick-off, field kick-off, Annual
Report presentation, and close-out meetings. Presentations (in PDF format) for each
Annual Report. Project schedule noting milestones and deadlines based on the Scope
of Work.
Task 2 — CIMP Requirements
CWE has extensive knowledge of the approved CIMP, having authored and implemented
the CIMP on behalf of the RH/SGRWQG for the past five years. The CWE Team will
perform sample collection and field measurements in accordance with the process and
procedures in the approved CIMP. CWE Team members are well-qualified and
experienced at collecting wet- and dry-weather samples and performing field analytical
measurements. As described in Task 2.1, CWE will prepare for monitoring events well
before mobilization, notify the City of Arcadia, mobilize sampling teams, conduct mid-
event communication, and notify the City of demobilization and sample delivery to the
laboratory.
Task 2.1 — Receiving Water Monitoring
Annually, three wet-weather flow integrated and nine dry-weather grab samples are
proposed for the Long-Term Assessment (LTA) site RHSGR_RH3_ARC (Rio Hondo
Reach 3), and four wet-weather flow integrated and two dry-weather grab samples are
proposed for RHSGR_LDW_BDW (Little Dalton Wash), as described in Table 2-4 of the
approved CIMP. TMDL monitoring will also occur at these two sites and is described in
Task 2.2.
Dry-weather LTA site water quality monitoring is expected to proceed like most other
regulatory water quality monitoring programs, meaning that it can be regimented and
thoughtfully orchestrated. For dry-weather sampling, water quality samples will not be
collected from stagnant puddles, where constituents are concentrated by evaporation, or
when unrepresentative flow characteristics are readily apparent. CWE knows that
months of planning and preparation are necessary so that mobilization and water quality
sampling proceed smoothly and with as few surprises as humanly possible; especially
when the Group receives their laboratory reports, semi-annual data submissions, and
draft Annual Reports. The CIMP identifies that one sample should be collected during
historic critical low flow month of July. CWE proposes to continue conducting this event
during the second week of the month to coordinate the date of dry-weather sample
collection events with downstream MES sampling, which we conduct on behalf of the
LACFCD. The second dry-weather sample may occur at any time assuming a lack of
precluding rainfall of 0.1 inches per day over the preceding 72 hours. CWE proposes that
this event be deferred until May or early June, but dry-weather samples could be collected
if a wet-weather event dissipates after staff have field mobilized, as discussed below.
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This requires coordination, but CWE has successfully planned for and implemented this
on many occasions.
Wet-weather monitoring is significantly dependent on the additional dynamics introduced
by storm forecasting and flow variance. Forecasted qualifying storms may dissipate
before producing measurable runoff, and events that appear to not be qualifying may
produce qualifying amounts of rainfall. Dry-weather samples may be collected in the case
of a qualifying storm not materializing, which reduces the likelihood of a "false start" and
may save the RH/SGRWQG the cost of an otherwise wasted mobilization effort.
The CWE Team knows that sample collection preparations begin upon receipt of the NTP
and hopefully long before the first rain event. HSPs, site SOPs, and Master CoCs need
to be developed or updated for each site, approved by the client, and sufficiently clear for
field staff to use as a reference. Sample bottle procurement and swap out for
autosamplers, off-hour laboratory notification, and drop off procedures need to be
prepared, tested, and tested again as the event nears. Site-specific collection, safety,
expendables, personal protective equipment, and back up gear must be procured and
stored in a dedicated location. Contact information for field staff and back up personnel
must be readily available for notification of the incoming storm event.
While the CIMP and RFP emphasize the Santa Fe Dam Rain Gauge, its value is
retrospective of past events, rather than in forecasting future events, and there is no
requirement that if a qualifying event based on forecasts falls below a quarter inch that
the collected samples or data must be rejected. For a catchment of this size, CWE
proposes to track forecasts from two well-spaced, but representative points, such as the
Sierra Madre/Arcadia border on the Arcadia Wash (34.16°, -118.06°) and central Azusa
where 1-210 and Little Dalton Wash cross (34.12°, -117.90°) using the National Weather
Service (NWS) Los Angeles/Oxnard Forecasting Office website'. Storm forecasts will be
intermittently reviewed, and saved, based on NWS update schedules. We often track
forecasts from multiple NWS offices (San Diego and Oxnard), having noted differing
accuracy and interpretations between their forecasts.
In the days before the expected arrival of the storm event, field analytical equipment must
be tested and calibration documented, replacement samples bottles ordered, clean
bottles or jars installed in autosamplers (if installed) and its programming and operational
status verified. Between 40 and 24 hours before the start time of an approaching event,
CWE will prepare an event forecast summary for the City of Arcadia that includes:
• Anticipated start date and time of the storm event
• NWS (or other sources if used) projections for the anticipated highest total amount of
rain during any given 24-hour period and precipitation probabilities
• Tests, including proposed constituent or constituent classes, to be run on samples
from each site
Arcadia/Sierra Madre: http://www.wrh.noaa.gov/forecast/wxtables/index.php?lat=34.16&lon=-118.06
Azusa: http://www.wrh.noaa.gov/forecast/wxtables/index.php?lat=34.12&lon=-117.90
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• Confirmation that the laboratory has been notified to expect samples
• Contact information, including cell phone number, for the storm event coordinator
Beyond the projected start and intensity forecast information, CWE accounts for past
storm history, daylight, traffic, staff and site-specific characteristics, planned work shifts,
alternate forecasting and Doppler Radar reports in issuing the final mobilization to field
sites orders. CWE is ready to wait for client orders or make independent mobilization
decisions based on the Best Professional Judgment (BPJ) of our trained regional experts
and managers. Flow-weighted sample collection during wet-weather will be initiated
when measured flows exceed baseline levels by 20% or as soon as possible after
stormwater-based outfall monitoring, as identified in Permit Part VII.C.1.c. Similar
information regarding traffic, weather patterns, and staffing, plus analyte (bacteria) hold
times and laboratory sample receiving hours (to avoid late drop off fees) are considered
in making the decision to begin shift changes and start running samples from the field to
the laboratory.
Field logs, post event summaries, CoC reports, and laboratory analytical reports will be
submitted to the RH/SGRWQG within 30 days of the conclusion of monitoring events.
Deliverables: Event forecast summaries and notifications of storm activation,
deactivation, sample delivery to the laboratory (before, during, and after monitoring
events). Post-event sampling data and monitoring summaries (thirty [30] days after each
monitoring event).
Task 2.2 — Receiving Water TMDL Monitoring
The TMDL required monitoring at the LTA receiving water sites, RHSGR_RH3_ARC and
RHSGRLDW_BDW, will be scheduled to coincide with the wet- and dry-weather events
described in Task 2.1 to reduce costs. Additional TMDL sites include
RHSGR PRP LAKE (Peck Road Park Lake), RHSGR_SAW PR (Sawpit Wash), and
RHSGR_SAN_DD (Santa Anita Wash).
Collection of Peck Road Water Conservation Park Lake (PRWCPL)water, sediment, and
fish tissue samples, as per the Peck Road Lake Nutrient and Toxics TMDL, will be
implemented by Weston Solutions. Weston Solutions has experience conducting
monitoring at impaired lakes in Southern California, including PRWCPL. Weston
Solutions supplies its own monitoring equipment, boats, sensors, specialized gear for
water column, deep water, sediment, and fish tissue monitoring, including electroshocking
fish in conjunction with the CDFW. The proposed budget includes quarterly trash
assessments around the lake perimeter.
Water quality surveys will be undertaken twice each summer, and once each winter, to
assess physical and nutrient conditions within the lake. Samples will be collected at one
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station to be determined based on water depth and other characteristics. Lake water
quality profiles will be assessed in the field for conductivity, pH, temperature, and
dissolved oxygen, using a Conductivity, Temperature, Depth (CTD) meter. Nutrient water
quality grab samples will be taken, from half the Secci Disk depth, as per the TMDL, and
analyzed in the laboratory. Organic contaminants (Total Organic Carbon [TOC], Dieldrin,
total Dichlorodiphenyltrichloroethanes [DDTs], total Chlordane and total Polychlorinated
Biphenyls [PCBs]) will be annually collected as mid-depth grab samples and analyzed
using high resolution methods (EPA 1668) to achieve the TMDL designated water
concentration Method Detection Limits (MDLs).
Annual sediment samples will be collected at one station using a Van Veen Sampler to
assess Organic contaminant (TOC, Dieldrin, total DDTs, total Chlordanes and total PCB
concentrations. The top 2 to 3 cm of sediment, collected from the sampler, will be
homogenized in the field, stored in glass jars, and sent to the laboratory for analysis using
high resolutions methods (EPA 1668) to achieve TMDL MDLs.
Fish tissue samples will be collected once every three years to assess organic
contaminant (Dieldrin, total DDTs, total Chlordanes and total PCBs) concentrations and
percent lipids. Five Common Carp, greater than 350 cm long, will be collected using
electroshock methods and one homogenized skin-off composite will be analyzed using
traditional analytical methods that achieve TMDL identified MDLs. Fish tissue samples
were collected in November 2017 and will be scheduled for collection when feasible after
the NTP is issued. Very few companies are permitted to conduct the electroshock method
in freshwater lakes. Previously, US Fish and Wildlife staff at the Moss Landing Marine
Lab were contracted to perform this work, but their scheduling is currently restricted due
to COVID-19. We are researching alternatives to accommodate scheduling the fish tissue
sample collection once the NTP is issued.
Monitoring data quality objectives will follow Surface Water Ambient Monitoring Program
(SWAMP) protocols. One field and one laboratory duplicate will be assessed for each
matrix from each monitoring event. High resolution methods do not require matrix spikes
or matrix spike duplicates, and our proposal budget does not include analysis for these
QC samples. Solid reference material is included in the cost estimate for quality
assurance purposes, as per the CIMP.
Annually, three wet-weather flow integrated and nine dry-weather grab samples are
proposed at RHSGR_SAW_PR and RHSGR_SAN_DD, as described in Table 2-4 of the
CIMP. Sediment sampling will occur at RHSGR_SAW_PR and RHSGR_SAN_DD once
per year during a wet-weather event, as per
Table 2-4 of the CIMP.
Except for sediment and fish tissue derived analytical reports, field logs, post event
summaries, CoC reports, and laboratory analytical reports will be submitted to the
RH/SGRWQG within 30 days of the conclusion of monitoring events.
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Deliverables: Event forecast summaries and notifications of storm activation,
deactivation, sample delivery to the laboratory (before, during, and after monitoring
events). Post-event sampling data and monitoring summaries (thirty [30] days after each
monitoring event), except for sediment and fish tissue derived analytical reports, which
will be provided upon completing the QA/QC process.
Task 2.3 — Stormwater Outfall Monitoring
Stormwater outfall monitoring will be implemented similar to the LTA and TMDL wet-
weather monitoring described in Task 2.1 and Task 2.2.
Stormwater outfall monitoring locations include Peck Road Drain (PRD), Bradbury Drain
(BRD), BI 0404-Line A (ALA), BI 1219-Line C (BLC), and Beatty Canyon (BCD). The
RFP includes BI 0602-Line B; however, this stormwater outfall monitoring location is
identified as BI 0404-Line A in Table 4-11 of the CIMP. Three wet-weather flow integrated
samples are required annually for ALA and PRD, and four wet-weather flow integrated
samples are required annually for BCD, BRD, and BLC, as per Table 4-11 of the CIMP.
The RFP requests a phased implementation schedule for stormwater outfall monitoring,
which was implemented from 2015 to 2018. Since 2018, annual monitoring has occurred
at PRD, BRD, ALA, BLC, and BCD. Our proposed budget includes annual monitoring at
the five stormwater outfall locations.
Wet-weather monitoring event planning, mobilization, sample collection, demobilization,
laboratory delivery, and reporting will follow the wet-weather sampling criteria identified
in the LTA and TMDL tasks and will be conducted during the same events to develop
complimentary monitoring data.
Deliverables: Event forecast summaries and notifications of storm activation,
deactivation, sample delivery to the laboratory (before, during, and after monitoring
events). Post-event sampling data and monitoring summaries (thirty [30] days after each
monitoring event).
Task 2.4— Rio Hondo Pre-Load Reduction Strategy Monitoring (Additive Alternative A)
LRSs are one way to meet dry-weather compliance for the LAR Bacteria TMDL. Pre-LRS
Monitoring started in 2015 with the development of an outfall inventory. In total, 312
outfalls in the Rio Hondo subwatershed of the Los Angeles River were identified. Outfalls
were screened three times during September, October, and November 2015. The
screening included observing the approximate flow rate and collecting samples for E. coli
testing. NSW discharges were observed at 59 of the 312 outfalls, but only 12 outfalls had
NSW discharges during all three screening events. These 12 outfalls were ARCW004,
ARCW035, SANAW-028, SANAW048, SAWPW001, SAWPW-024, SAWPW-050,
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SMW029, SMW034, SMW-065, SMW-075, and SMW-078. The outfalls were prioritized
based on flow rate and E. coli loading. Source identification was conducted for three of
the prioritized outfalls. Based on the outcome of the initial screenings, enhancements at
Peck Road Park Lake to increase infiltration were proposed, similar to the Rio Hondo
Ecosystem Restoration Project and Arcadia Wash Water Conservation Diversion
described in the Revised Watershed Management Program (rWMP).
Three additional screenings will be undertaken to meet the LAR Bacteria TMDL, as
described in Section 5.1 of the approved CIMP. Pre-LRS monitoring will benefit the multi-
benefit regional projects described in the rWMP by helping to establish potential dry-
weather bacteria loading for the feasibility studies. Although these projects have been
proposed with wet-weather compliance in mind, they can be designed to capture and
treat dry-weather flows. The data obtained from pre-LRS monitoring can support concept
development beyond the projects described in the rWMP, if needed, to meet LAR Bacteria
TMDL goals.
The inventory developed in 2015 will be revised and edited to reflect new developments
or changes to the storm drain system. Three screening events will be conducted to
inspect outfall characteristics, including approximate flow rate, and collect E. coli samples.
This task assumes assistance from the RH/SGRWQG in obtaining encroachment or other
permits. Ranking criteria will be used to identify the highest priority outfalls for source
investigation. Post-event sampling data and monitoring reports will be submitted thirty
(30) days after each event.
Deliverables: An updated GIS database of the Rio Hondo MS4 Outfalls, post-event
sampling data and monitoring reports, and schedule for source identification.
Task 2.5 — NSW Outfall Monitoring for San Gabriel River Tributaries (Additive
Alternative B)
The NSW Outfall Monitoring Program started in 2015 with developing an inventory of
outfalls with significant NSW discharge and prioritizing the NSW outfalls for source
identification. In total, 114 outfalls were identified in the SGR watershed for investigation.
During September, October, and November 2015, the outfalls were screened three times,
and NSW flows were observed at 13 of the 114 outfalls. Only two outfalls, LTLDW-033
and LTLDW-052, had NSW flows during all three screening events and were identified as
potentially significant sources of NSW discharges. Source identification was conducted
for LTLDW-052, and facilities with NPDES permits were identified in the drainage area.
The inventory developed in 2015 will be updated to reflect new developments or changes
to the storm drain system. Three screening events will be conducted to inspect outfall
characteristics, including approximate flow rate. Screening will help identify significant
changes in the past five years and if new source identification is needed. This task
assumes assistance from the RH/SGRWQG in obtaining encroachment or other permits.
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Ranking criteria will be used to identify the highest priority outfalls for source investigation.
Draft and final reports will be prepared to summarize the findings of the investigation.
Deliverables: An updated GIS database of the San Gabriel River MS4 Outfalls, Draft and
Final Significant Discharge Reports, and schedule for source identification.
Task 3 — Health and Safety Plan
CWE places the uppermost importance of the health and safety of its employees,
subcontractors, clients, and the public during all work assignments. We believe that
health and safety is a continual process in which we strive for continuous improvement in
the performance of our responsibilities, with a goal of zero accidents/injuries within our
companies and subcontractors across all contracts. We believe that accidents are
preventable through close attention to work design detail, careful hazards assessment
and control, and focused attention to safe work practices. We are committed to
integrating best practices and requirements.
Our approach to developing and implementing a successful HSP is built on the premise
that health and safety is the responsibility of all employees, and consistent with this
approach, CWE has developed a Behavior-Based Safety (BBS) approach in which
employees and team members are responsible for each other by recognizing at-risk
behaviors and identifying techniques to foster a safe working environment. BBS
promotes safe behavior through active employee involvement, safety ownership, and
accountability at all levels of the workplace. Employees are empowered to assume a
safety leadership role and contribute to the safety of ourselves, co-workers, clients, and
subcontractors. Behavior is improved through proactive, instructive, supportive, and
motivational intervention.
Consistent with this BBS approach, CWE will design and implement a HSP which
complies with the California Occupational Health and Safety (Cal-OSHA) and Federal
Occupational Safety and Health Administration requirements, and includes conducting in-
house training, inspections, audits and evaluations to evaluate its implementation and
effectiveness in protecting the health, safety and well-being of all team personnel as well
as RH/SGRWQG personnel, other contractors, and the public during the performance of
work assignments.
CWE will prepare a site-specific HSP for tasks to be performed. Our site-specific
knowledge will be used to update the HSP developed under our current contract for CIMP
implementation resulting in a cost savings to the RH/SGRWQG. The site conditions,
including the increased presence of persons experiencing homelessness, have changed
since the initial HSP was developed in 2015, and revisions will be made to the HSP to
reflect these changes. Additionally, COVID-19 precautions will be added to the HSP that
reflect current guidelines to protect the health of team personnel during the performance
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of work assignments. The HSP includes a site description, list of key personnel with
appropriate qualifications and competence, work zone descriptions, personal protective
equipment (PPE), decontamination procedures, monitoring equipment required for the
performance of each task, emergency contact information, training requirements, medical
surveillance, and applicable Material Safety Data Sheets (MSDS). The HSP also
addresses specific hazards and mitigation measures as they apply to specific work
assignments under each task. The CWE Team's Project Manager and CIH will work
closely together to prepare the HSP for submittal to the RH/SGRWQG for review, respond
to comments received, and incorporate approved revisions and additions into the HSP
for finalization.
Deliverables: Draft (in PDF format) and final HSP (in PDF and printed format). Three (3)
copies of the final HSP will be submitted to the RH/SGRWQG.
Task 4 -- Data Management and Reporting Methodology
Water quality data will be submitted in a format that is consistent with the most recent
update of the SMC Standardized Data Transfer Format(SDTF). The SDTF follows typical
CEDEN conventions. The CWE Team is familiar with these and has successfully
submitted station, event, and water quality parameters to CEDEN on a semi-annual basis.
Task 4.1 -Water Quality Data Submission
Field logs, post event summaries, CoC reports, and laboratory analytical reports will be
submitted to the RH/SGRWQG within thirty (30) days of storm events, as described in
Task 2. Following submission of the initial summaries, CWE will prepare electronic
summaries in a standardized CEDEN format for submission to the City of Arcadia. The
City of Arcadia will have fifteen (15) days to provide comment, after which the finalized
data in electronic format will be submitted to the City and Los Angeles RWQCB. We
assume this data will also be used in completing Task 6.3.
Deliverables: Draft and final water quality data in CEDEN format (MS Excel format)
Task 4.2 - External Web-Based Data Management
The CIMP RFP asks for mechanisms to support the monitoring, reporting, water quality
program management decision making, and assessing the effectiveness of watershed
actions. Relational Database Management Systems (RDBMS) and GIS are effective in
presenting and analyzing collected data. Based on the size of the RH/SGRWQG
jurisdictional area, need to view trend data, and for multiple stakeholder/agency input and
analysis, a centralized and internet/cloud-based GIS system is proposed, which allows
for security-based access, real-time data collection, review, and comment. Collected data
and other scope of work deliverables can be uploaded for review, comment, and update
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in its native format along with the downloading of data for use in local systems and
desktop environments.
To maintain data ownership rights, remain flexible for client assumption of control, while
being based on a universal format for compatibility/conversion, an ESRI® cloud-based
system is proposed. ESRI ArcGIS products are the most versatile tools available to
deliver the proposed scoped of services and deliverables. The ESRI GIS Server or
ArcGIS Online platform allows for the functionality, scalability, and multi-access security
provisions necessitated by this scope of work. These systems allow for the collection and
presentation of data on maps, the editing of information, and have the ability to run
geospatial queries online or offline on desktop applications. Dozens of stakeholders can
access the information simultaneously. Specific pre-populated queries, or customized
queries designed on the fly can be executed in the ArcGIS Online platform.
Implementation of the cloud-based version will allow for seamless transition of work
products between clients or contractors over the project duration, and can be extended
to accommodate MS4 Permit reporting requirements by establishing a system that can
last the test of time and stakeholder turnover.
The CWE Team will develop a GIS template for monitoring locations and formulate
spreadsheet templates as per the MS4 Permit identified SDTF, which is reported by the
Southern California Coastal Water Research Project to follow CEDEN formatting, for use
within the system or as an external linkage to the GIS system (GIS Server or ArcGIS
Online). CWE is familiar with extranet and intranet implementations, including Microsoft
SharePoint, for wide area environmental programs. These sites are cost-effective and
easily deployed and can be used in conjunction with the GIS Server or ArcGIS Online
system or as standalone websites. CWE will work with the RH/SGRWQG in identifying
metadata categories for the monitoring events and develop the necessary database fields
and linkages to geospatial maps to be accessible through the cloud-based system or
standalone data-driven websites. Based on these requirements from established needs
assessment workshops, we can establish if additional technologies will need to be
implemented, such as geocoded photography, flow modeling, and asset inventory. CWE
has implemented hand-held data loggers and GIS/Global Positioning System (GPS)
enabled devices (e.g., smartphones, tablets, laptops, etc.) to collect customized data
inputs for project specific needs. CWE's tried and tested technology methodologies will
be tailored to the RH/SGRWQG's requirements and be universally compatible with
industry GIS systems and data export formats for public and internal use. We will provide
training and support for stakeholders to access the developed systems.
Our approach to GIS, mapping, and database support is to commit experienced staff for
the successful completion of the project. Our team of professionals will be supervised by
our Database Management Lead, Farooq Qureshi, ENV SP, CNA, CNE, MSCE, with 22
years of industry experience in deploying GIS, mapping and technology projects for public
agency infrastructure and facility projects. CWE also brings resources with over 30 years
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of project success for municipal water and sewer utility planning, design, and construction
in Southern California.
While fully ready to implement this task as proposed, the CWE Team is not aware of it
being a requirement of the MS4 Permit and it is unclear how much additional monitoring
data would be developed outside of the proposed work. Given that the data would likely
be available through CEDEN, the implementation of this task might be delayed or
deferred until a genuine purpose and need for the Data Management System can be
identified.
Deliverables: ESRI® cloud-based GIS system and training session (virtual) for
stakeholders
Task 5 — Laboratory Analysis
The CWE Team includes three laboratories (Eurofins, Enthalpy Analytical, and ABC
Laboratories) based on their ability to achieve 2012 MS4 Permit, Attachment E, Table E-
2 Minimum Levels and analysis costs. Enthalpy Analytical will be used for bacteria
testing, ABC Laboratories for toxicity testing, and Eurofins for wet chemistry analyses.
Deliverables: Information indicating the testing laboratories are certified to meet
laboratory detection and reporting limits.
Task 6 — Reports
The CWE Team will prepare draft and final RH/SGRWQG MS4 Permit Annual Reports
and Semi-Annual Data Reports beginning with the 2020-2021 reporting year. Reports
will be provided to the City as an editable document to allow for easy revision tracking
prior to finalizing the report and submission to the Regional Board.
Task 6.1 — Draft Annual Report
At the end of each reporting year, CWE will prepare and distribute to each RH/SGRWQG
member an information request matrix to collect data related to the implementation efforts
completed throughout the reporting period. Based on the information provided, the Draft
Annual Report will be prepared and annually submitted to the members by September
1St. The members will annually review and provide comments on their individual and
Watershed Annual Reports by September 15th
Deliverables: Draft Annual Report in MS Word format (five [5] Draft Annual Reports
assumed).
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Task 6.2 — Final Annual Report
CWE will address comments received from the RH/SGRWQG on the Draft Annual
Reports to prepare the Final Annual Reports. These reports will be submitted annually
to the members by October 1st and transmitted to the Regional Board by the December
15th deadline.
Deliverables: Final Annual Report in PDF format (five [5] Final Annual Reports assumed)
Task 6.3— Semi-Annual Data Report
Several of the monitoring tasks identified in Task 2 require submitting the field log,
laboratory reports, and event summaries to the RH/SGRWQG within thirty (30) days after
sampling events. Task 4.1 includes submitting this data electronically in CEDEN format
to the City of Arcadia for review and comments. Once finalized, CWE assumes that this
data is to be semiannually submitted to CEDEN. We anticipate completing this task by
April 1st and October 1st annually, in conjunction with the completion of the Final
RH/SGRWQG MS4 Permit Annual Report. Results from each of the receiving water and
outfall-based monitoring stations will be submitted electronically to the Regional Board.
The results will be submitted semi-annually (April 1st and October 1St) and will highlight
exceedances applicable to WQBELs, RWLs, action levels, and aquatic toxicity thresholds
for each sample date and monitoring location.
Deliverables: Water quality data submitted semi-annually to CEDEN (ten [10] submittals
assumed).
Task 7 — Field Logs and Site Assessment Photos
The City of Arcadia and RH/SGRWQG will be provided with field logs and photographs
of upstream and downstream conditions at all monitoring sites. The field logs include
general information, observations, measurements, and field notes on water quality and
flow. The general information includes site location, quantity of photographs taken, arrival
and departure times, and sampling team. Observations are made of trash, wildlife,
recreational uses, and homeless activity. Field measurements taken include water
temperature, pH, dissolved oxygen content, turbidity, and specific conductivity. Flow
measurements include aliquot collection time, percent of total sample volume, and flow
depth in the drain or channel.
Deliverables: Field logs and photographs of upstream and downstream conditions at all
monitoring sites following each sampling event provided in electronic format.
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Task 8 — CIMP Revision
While a tentative draft MS4 Permit has been released for public review and comment, the
final adopted MS4 Permit may significantly differ from the current version. The extent of
required CIMP changes resulting from a new MS4 Permit are currently unknown.
Therefore, the fee provided for this task is strictly for budgeting purposes and will need to
be refined and negotiated once a more defined scope of work can be determined for
accomplishing the RH/SGRWQG's desired tasks.
After the new MS4 Permit is adopted, CWE will perform a thorough analysis of the
permit's requirements and prepare a technical memorandum summarizing proposed
CIMP changes. CWE will draft a letter to the Los Angeles RWQCB, on behalf of the
RH/SGRWQG, outlining the proposed CIMP changes and requesting their concurrence.
Once the path forward is clear between the RH/SGRWQG and Los Angeles RWQCB,
CWE will prepare a Draft Revised CIMP for RH/SGRWQG members to review and
comment. CWE will address member comments and transmit the Revised CIMP to the
Los Angeles RWQCB. After the public review period, CWE will review comments
received from the public and Los Angeles RWQCB, prepare a response to comments,
and provide the RH/SGRWQG with recommendations. With RH/SGRWQG member
consensus, the 2nd Draft Revised CIMP will be prepared addressing the Los Angeles
RWQCB and public comments. Further comments received on the 2nd Draft Revised
CIMP will be addressed in a Final Revised CIMP.
Deliverables: Technical Memorandum summarizing the proposed CIMP changes, letter
requesting CIMP changes, Draft Revised CIMP, 2nd Draft Revised CIMP, and Final
Revised CIMP.
Task 9 — Procurement and Installation of Equipment
Under our current contract, we prepared recommendations, alternatives, and
justifications for monitoring equipment. The monitoring equipment includes an enclosure,
autosampler, power source (battery for sites without grid access), tubing, and sample
collection containers. Plans have been submitted to the LACFCD and USACE for review
and are pending permit approval. Once the permits and plans have been approved, the
monitoring equipment will be procured and installed at each monitoring site. We have
reached out to vendors to obtain quotes for the procurement and installation of the
monitoring equipment, and quotes are included separately in the cost estimate.
Deliverables: Permitting support and procurement and installation of monitoring
equipment.
25
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EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed
progress report that indicates the amount of budget spent on each task. Consultant will inform
City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials
contract.
Compensation shall be based on time and materials spent in accordance with the following tasks,
not to exceed the total compensation listed below:
The schedule of prices is attached as attachment "A" to this Exhibit "B".
Implementation of the Coordinated Integrated Monitoring Program - $2,960,675.00
Total Compensation - $2,960,675.00
The total compensation shall not exceed the total listed without written authorization in
accordance with Section 2 (b) of the agreement.
26
24347.00006\30493020.2
EXHIBIT C
Activity Schedule
All work shall be completed in accordance with the following schedule:
The term of this Agreement shall be for five (5) years from the date of execution. All tasks under
Exhibit "A" shall be adhered to and executed accordingly.
27
24347.00006\30493020.2
Rachelle Arellano
From: Stephen Deitsch <Stephen.Deitsch@bbklaw.com>
Sent: Tuesday, February 16, 2021 12:18 PM
To: Rachelle Arellano
Subject: RE: City Attorney Review - February 16, 2021
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Rachelle, I have reviewed and approve as to form the PSA with California Watershed Management. You may use my
stamped signature for this purpose.
Thanks.
Steve
Stephen Deitsch
Partner
stephen.deitsch@bbklaw.com
T:(909)483-6642 C:(951)662-9343
www.BBKlaw.com C Cf7
Stay at home and public health orders issued in multiple counties across the U.S. require our offices to be
physically closed. E cause ala 5-4sif are corking remotely, all documents (including correspondence,
pleadings, and discovery) will be served via e-mail until further notice. Because we may not receive regular
mail or other deliveries during this period of time, please e-mail copies of anything you send by regular mail
or delivery. Send all e-served documents in your case to the e-mail addresses for any Best Best& Krieger LLP
attorney who has appeared in your case, or who has communicated with you by e-mail on your matter.
From: Rachelle Arellano <rarellano@arcadiaca.gov>
Sent:Tuesday, February 16, 2021 10:56 AM
To: Stephen Deitsch <Stephen.Deitsch@bbklaw.com>
Cc: City Attorney<CityAttorney@arcadiaca.gov>
Subject: City Attorney Review- February 16, 2021
CAUTION - EXTERNAL SENDER.
Hi Steve,
Attached for your review is a zip folder containing the following items for your review:
1. Amendment No. 2 — Police Station Camera System Maintenance Services
2. Closed Session Memo — February 2, 2021
3. PSA— Coordinated Integrated Monitoring Program ("CIMP") for the Rio Hondo/San Gabriel
River Water Quality Group
1