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Home My WebLink AboutAM Agenda: 03/03/2021CITY OF ARCADIA Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Arcadia Museum Commission Regular Meeting Agenda Wednesday, March 3, 2021 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia COVID-19 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the Arcadia Museum Commission will be conducted virtually, and the public is discouraged from attending. Per the Brown Act, the public will still be provided the ability to make public comments. For members of the public who would like to participate virtually, the meeting will be held via teleconference. A conference line has been established to enable the public to observe the meeting via teleconference. However, public comment will only be accepted via email. Conference Line: 1 (669) 900-9128 Access Code: 853 8210 0791 Passcode: 868518 https://us02web.zoom.us/j/85382100791?pwd=S1NVUFZuSWNkQmhoQXg0b25HZk1Hdz09 Password: Gilb How to Submit Public Comment: Please submit your comments via email to Museum@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. Please contact the Museum at (626) 574-5440 for more information. 新型冠状病毒（COVID-19）作为阿凯迪亚市减缓 COVID-19 传播努力的一部分，本次阿凯迪亚市博物馆委员会会议将以虚拟方式召开，不鼓励公众参加。根据《布朗法案》，仍将向公众提供发表评论意见的能力。对于希望以虚拟形式参加会议的公众，会议将通过电话会议形式召开。设立了一条会议专线，允许公众通过电话旁听会议。但仅限通过电子邮件接受公众评论意见。会议专线： 1 (669) 900-9128 接入代码： 853 8210 0791 Passcode: 868518 https://us02web.zoom.us/j/85382100791?pwd=S1NVUFZuSWNkQmhoQXg0b25HZk1Hdz09 Password: Gilb 如何提交公众评论意见：请通过电子邮件将您的评论意见发送至 Museum@ArcadiaCa.gov。必须在公布的会议时间前至少提前 30 分钟收到评论意见。您的电子邮件不得超过 300 个字。如需了解更多信息，请电洽博物馆，电话号码 (626) 574-5440。 Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Jeanne Roy, Jr., Chairperson Billie Tone, Vice Chairperson Virginia Blitz, Commissioner Dale Carter, Commissioner Carlos Reza, Jr., Commissioner PUBLIC COMMENTS In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Public comments can be submitted via the methods described in the COVID-19 Notice posted on this agenda. Under the Brown Act, the Arcadia Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  Lucky Baldwin Trivia Night  Transcribathon Event Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of January 5, 2021 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, May 4, 2021 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report January - February 2021 Virtual Visitors to the Museum for January: 22,151 Facebook: 3,581 Instagram: 2,445 Twitter: 15,575 Website: 550 Virtual Visitors to the Museum for February 1-18: 6,238 Facebook: 1,168 Instagram: 1,445 Twitter: 3,625 HIGHLIGHTS The Museum continues to be closed due to the COVID-19 pandemic but it is still very active virtually with the community. The Community Collections Virtual Exhibit is now live and available for the community to see. EXHIBITS The Gilb Museum asked members of the Arcadia community to share images of what they like to collect. These images will be showcased in this year's first ever Community Collections Virtual Exhibit. Curator Acevedo is creating the exhibit using Artsteps, a free web-based environment that allows its members to create virtual art galleries in lifelike 3D spaces. The virtual launch of the exhibit will be on March 1. The virtual exhibit can be found on the Museum’s website: www.arcadiaca.gov/Museum. Museum staff continues to update the majority of permanent exhibits in the main gallery and has begun installing items into the Arcadia in the Movies exhibit. Shows such as Fantasy Island have been included with props for guests to see. The exhibit will also highlight props such as a horse mask from the TV show Luck that was filmed at the Santa Anita Racetrack in 2013. COLLECTIONS Staff continues to upload and accession items from the Museum’s collection onto CatalogIt. The Curator is working with the Museum’s photography collection to be added in CatalogIt. Curator Acevedo is currently photographing some of the Anthony Wilkinson Collection letters and postcards. These letters are then uploaded to FromThePage for volunteers to help staff transcribe them. https://fromthepage.com/gilbmuseum/anthony-w-wilkinson-letter-collection Volunteer and former intern Rebecca Anderson continues to assist the Museum virtually. Ms. Andersen is currently assisting Curator Acevedo with the California Revealed Digital Grant nomination of the Arcadia Woman’s Club Collection. The collection will be available on the California State Library’s database to reach a larger audience and inform them of the unique Arcadia Women’s Club collection housed at the Gilb Museum. This will be valuable information for someone looking at Women’s Clubs locally, regionally, nationally, and even internationally. 2 An inventory of all items donated during this time:  Leah Sloan donated her grandfather's panorama photograph when stationed at Camp Santa Anita during World War II. Both her grandfather and uncle are in the photo.  Anne Joseph donated three plates from the Los Angeles Arboretum, highlighting the Hugo Reid Adobe, Queen Anne Cottage, and the Coach Barn. She also donated a Westerner Hotel hanger.  William Mitchell Jr. donated the Arcadia Police and Firemen Relief Association Annual Souvenir Book from 1927. EDUCATION and PROGRAMMING Museum Education Coordinator Brittani Alberto continues to provide monthly kits to the community. There are two types of kits: Educational Kits for children aged 5-12 and Preschool Kits for children aged 5 and under. The Gilb Museum offered the History at Home and the Wild West Kits to the community, and, to date, has distributed about 200 kits in just 2021 so far. In conjunction with the Educational and Preschool Kits, Ms. Alberto scheduled a Girl Scout Program every month with Daisy troop 71181. This troop is made up of seven Arcadia- area Scouts, ages 5-7. Although there were no requests for the public Speakers Bureau in January or February, the Museum was asked by the Arcadia Senior Services Department at the Community Center if the two organizations could partner on providing a monthly presentation to Seniors beginning in April. The Museum’s Speakers Bureau speakers, Dale Carter will give a talk on the Santa Anita Depot in April and Laura Henneforth will present her Famous Arcadians talk in May,. The Museum Education Coordinator led four virtual school programs with each third grade class at Hugo Reid Elementary. The program was called Then vs. Now and looked at the differences between the past and the present. Objects and photographs from the Museum’s collection were used in the lesson. Ms. Alberto was able to conduct the program while Ms. Acevedo and intern Hanita Le monitored the chat. Curator Acevedo has been asked to do a presentation for the Arcadia Coordinating Council on March 1 to discuss the Gilb Museum and the impact it has had on the community in promoting the history of the City of Arcadia. ADMINISTRATION The Friends of the Arcadia Museum met virtually through Zoom on January 7. The meeting for February was cancelled and will resume in March. The Friends of the Museum started their membership drive in January and will update the Board in March of their current progress. Curator Acevedo submitted the Cataloging California Grant to the California State Library to help fund a paid internship to work on the Anthony Wilkinson Collection. This grant will help with the inventory, digitization and curation of the collection. Curator Acevedo submitted the Getty Marrow Undergraduate Internship Grant application and applied for two internships for the Gilb Museum: a Curation and Collections internship and an Education and Marketing internship. The Museum will be notified if the grant is awarded by April. 3 Gilb Museum staff was awarded the Arcadia Council PTA Honorary Service Award which was presented on March 2, 2021. The committee was extremely impressed by the commitment of the Museum to continue to provide programs for the youth and the community during the COVID-19 pandemic. MARKETING Due to the closure of the building to the public, staff continues to be active online with social media platforms including Facebook, Twitter, Instagram, and YouTube. These platforms provide an opportunity for the community to still be engaged with the Museum. #TriviaTuesday and #FeatureFriday have been very popular which has led to an increase in engagement on all social media platforms. On Saturday, February 13, the Museum shared multiple posts for #GlobalMovieDay. Teen volunteer Max Briggs helped create the posts about movies filmed in Arcadia made to look like locations from around the world. One example is Tarzan Escapes from 1936 which is one of the most iconic movies filmed in Arcadia. A Curator’s Corner video was created for the anniversary of the Day of Remembrance on February 19 when Executive Order 9066 was executed by President Franklin D. Roosevelt which forced Japanese Americans to be sent to assembly centers and internment camps in the United States. The video can be seen here: https://youtu.be/U16Ww6uEJeM. VOLUNTEERS and INTERNS Angela Song reached out to the Museum in December 2020 for the opportunity to do a virtual internship at the Museum, commencing in January 2021. Ms. Song’s interests lie in grant writing and collections. Curator Acevedo has been working with Ms. Song on future grants that the Museum can apply to fund internships, promote programs, and to purchase essential curatorial supplies for the collection. Hanita Le was hired as the Gilb Museum’s Museum Education Intern in January 2021. Ms. Le is interested in being an educator after graduation. She is currently helping Ms. Alberto create lesson plans for educational programming, design kits for preschoolers, and is helping to conduct Girl Scout programming. Volunteer hours: January 1- February 19: 171.62 hours FACILITIES Staff continues to monitor the climate in the collections room, as well as the exhibit space. Public Works assisted the Museum in painting the exhibit walls for staff to install items soon. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley T H E M E : L U C K Y B A L D W I N T R I V I ATRIVIA N I G H TNIGHT April 3 | 4:45 PM The Gilb Museum of Arcadia Heritage presents : The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | Arcadiaca.gov/Museum Museum@ArcadiaCA.gov V I R T U A LVIRTUAL A L L A G E S W E L C O M E ! Register online at ArcadiaCA.gov/Museum T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E T R A N S C R I B E -A -T H O N H e l p t h e G i l b M u s e u m T r a n s c r i b e t h e A n t h o n y W . W i l k i n s o n C o l l e c t i o n ! T h e A n t h o n y W . W i l k i n s o n L e t t e r C o l l e c t i o n i s c o m p r i s e d o f a p p r o x i m a t e l y 7 0 0 l e t t e r s a n d p o s t c a r d s w h i c h w e r e w r i t t e n b y E d i t h H a r t z e l l G r a n d y , a f o r m e r C a l i f o r n i a -b a s e d a r m y m e d i c i n t h e U .S . C i v i l W a r , b e t w e e n t h e 1 8 6 0 s a n d 1 9 6 0 s . J o i n u s t o l e a r n h o w t o t r a n s c r i b e h i s t o r i c d o c u m e n t s a n d h e l p p r e s e r v e l o c a l A r c a d i a h i s t o r y ! S a t u r d a y , M a r c h 1 3 | 1 0 A M The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | Arcadiaca.gov/Museum Museum@ArcadiaCA.gov R E G I S T E R H E R E : H T T P S ://T I N Y U R L .C O M /1 7 Z 3 O A J H MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, January 6, 2021 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, and in accordance with California Executive Order N-25-20, suspending some terms of the Brown Act, this meeting was conducted virtually via teleconference. CALL TO ORDER – Chair Jeanne Roy called the meeting to order at 5:05 p.m. in a teleconference call. PLEDGE OF ALLEGIANCE – Chair Jeanne Roy ROLL CALL: Chair Jeanne Roy; Commissioners Dale Carter, Billie Tone, Virginia Blitz; City Council Liaison April Verlato; Director of Library & Museum Services Darlene Bradley; Library Services Manager Roger Hiles; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto Commissioner Carter moved to excuse the absence of Commissioner Carlos Reza Jr., seconded by Commissioner Tone, and carried on a voice vote. AYES: Chair Roy, Commissioners Carter, Tone, and Blitz NOES: None ABSENT Commissioner Reza Jr. PUBLIC COMMENTS - None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Commissioner Blitz reported that on the following day would be the meeting of the Friends of the Arcadia Museum, the last being on November 5, 2020. This meeting will be dedicated to the discussion and finalization of the membership letters. Some members also attended a webinar put on by the Texas Historical Commission. Councilmember Verlato reported that the numbers for COVID are rising, and that Methodist Hospital is at capacity. The National Guard has been called in to assist. There is a Resource Hub for homeless individuals at the Par 3 golf course. This hub provides services for homeless persons living in the wash area and will be in operation until May. Hours for the hub are Thursdays from 10 am to 4 pm. Proposals are being made for new developments in Downtown Arcadia near the Bank of America building. Also made comments on the protests at the U.S. Capitol and near Los Angeles City Hall. REPORT FROM THE DIRECTOR Director Bradley wished everyone a Happy New Year and that the Museum is still in a holding pattern with regards to COVID-19 and reopening the building at this time with cases so high. REPORT FROM THE CURATOR Curator Acevedo reported that she is updating the permanent exhibits in the Museum and adding a section on the 1984 Olympics as well as a ‘Women of Arcadia’ exhibit. She is also organizing a Community Collections Exhibit, which will potentially include photos of collections created by community members. This exhibit will be held virtually for the community. Ms. Acevedo also mentioned that Ms. Alberto, the Museum Education Coordinator, is creating educational kits for children in the community and will be distributing approximately 2,000 kits over the course of the entire year. The Museum will distribute kits for children aged 5–12, as well as kits for preschoolers in alternate months. Ms. Acevedo helped the Friends of the Museum Board prepare the letter for the membership drive. She is also finishing up the paperwork and submitting the expense report for the 2020 Getty Marrow Undergraduate Internship. She also reported that the Gilb Museum has a steady team of volunteers and interns who are busy with projects that Ms. Alberto assigns on Slack. The Gilb Museum also hosted a college panel on Saturday, November 21. This college panel included previous or current volunteers and interns who are currently in college or have recently graduated. These panelists spoke on their college application experience and dispensed advice to the teen volunteers from the Museum and the Arcadia Public Library. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Education Coordinator Alberto had nothing to report. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of November 4, 2020 Recommended action: Approve Commission Member Tone moved to approve Consent Calendar Item “a”, which was seconded by Commission Member Carter, and carried on a voice vote. AYES: Chair Roy; Commissioners Carter, Tone, and Blitz NOES: None ABSENT: Commissioner Reza Jr. ADJOURNMENT Chair Roy adjourned this meeting at 5:42 p.m. to March 3, 2021 at 5:00 p.m. by teleconference. Darlene Bradley, Director of Library and Museum Services Prepared by Brittani Alberto, Museum Education Coordinator