HomeMy WebLinkAboutItem 11e - Miscellaneous Sewer Main Repair ProjectAward Miscellaneous Sewer Main Repair Project
March 2, 2021
Page 1 of 3
DATE: March 2, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: CONTRACT WITH VASILJ INC. FOR THE MISCELLANEOUS SEWER
MAIN REPAIR PROJECT IN THE AMOUNT OF $69,000
Recommendation: Approve
SUMMARY
The Fiscal Year 2020-21 Capital Improvement Program allocates funding for
miscellaneous sewer main repairs. Through closed-circuit television (“CCTV”)
inspection, the Public Works Services Department (“PWSD”) has identified sewer pipe
segments that are in need of repair. A qualified licensed contractor will excavate,
remove, and replace damaged sections of the sewer pipe and perform repairs to
manhole structures. To ensure that the City is receiving the most competitive prices
and quality service for this work, a formal bid was conducted and VASILJ Inc. submitted
the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with VASILJ Inc. for the Miscellaneous Sewer Main Repair Project
in the amount of $69,000.
DISCUSSION
In 2006, the State Water Resources Control Board (“SWRCB”) adopted the Waste
Discharge Requirement Program for all public owned sanitary sewer collection systems
in California with more than one mile of sewer pipeline. Under this program, the City is
required to prepare and implement a Sewer System Management Plan (“SSMP”). The
SSMP identifies routine and preventative operation and maintenance activities and
preventative maintenance actions such as regular visual and CCTV inspections of
manholes and sewer pipes. CCTV inspections provide evidence of the cleaning and
maintenance that is performed as part of the SSMP as well as a record of the condition
of the sewer mains and identification of deficiencies or sections requiring repair.
Results of these inspections are reviewed and used to prioritize and prepare projects to
repair damaged sewer pipe segments.
Award Miscellaneous Sewer Main Repair Project
March 2, 2021
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Through routine inspection, the PWSD identified that the sewer main on Highland Vista
Drive, Burnell Oaks Lane, Oakdale Lane, and Lorena Avenue are in need of repair. In
addition, four manholes were found to be damaged and in need of repair. A copy of the
Project Location Map is shown on Exhibit “A”.
A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were distributed to contractors that perform this type of work. On February 9,
2021, the City Clerk received seven sealed bids with the following results:
Rank Firm Location Bid
1. VASILJ Inc. Irwindale $69,000
2. GRBCON Inc Baldwin Park $69,458
3. Torres Sanitation Systems
Construction South Gate $74,928
4. Kordich Construction Inc. Cypress $86,000
5. Cedro Construction Inc. Santa Paula $117,141
6 Gentry General Engineering Inc. Rancho
Cucamonga $147,360
7 Colich & Sons L.P Gardena $211,350
All bid documents were reviewed for content and the contractor’s background and
recent projects were investigated for competency. Based on staff’s review of the
contractor’s references and evaluation of bids received, VASILJ, Inc. was determined to
be the lowest responsive bidder capable of performing the work required. VASILJ, Inc.
has completed similar projects for the Cities of Fullerton, Alhambra, Compton,
Pasadena, and Orange. In addition, the City has successfully worked with VASILJ, Inc.
on several public works projects in the past.
ENVIRONMENTAL ANALYSIS
This project involves the replacement and minor alteration of an existing utility system
with no expansion of the system and, therefore, qualifies as a Class 2 categorical
exemption per 15302(c) of the California Environmental Quality Act.
FISCAL IMPACT
Funds in the amount of $100,000 have been budgeted in the Fiscal Year 2020-21
Capital Improvement Program for the Miscellaneous Sewer Main Repair Project. The
total cost for this Project is $69,000.
Award Miscellaneous Sewer Main Repair Project
March 2, 2021
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council determine that this contract is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the
City Manager to execute a contract with VASILJ Inc. for the Miscellaneous Sewer Main
Repair Project in the amount of $69,000.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
CITY OF ARCADIA
MISCELLANEOUS SEWER MAIN REPAIR PROJECT
PROJECT NO: 33861221
BETWEEN
CITY OF ARCADIA
AND
VASILJ, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and VASILJ, INC., sometimes
hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
Miscellaneous Sewer Main Repair Project
Project No: 33861221
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 45 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of SIXTY-NINE THOUSAND
DOLLARS AND NO CENTS ($69,000.00). Payment shall be made as set forth in the General
Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract - 2
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
VASILJ, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney