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HomeMy WebLinkAboutItem 11e - Miscellaneous Sewer Main Repair ProjectAward Miscellaneous Sewer Main Repair Project March 2, 2021 Page 1 of 3 DATE: March 2, 2021 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer SUBJECT: CONTRACT WITH VASILJ INC. FOR THE MISCELLANEOUS SEWER MAIN REPAIR PROJECT IN THE AMOUNT OF $69,000 Recommendation: Approve SUMMARY The Fiscal Year 2020-21 Capital Improvement Program allocates funding for miscellaneous sewer main repairs. Through closed-circuit television (“CCTV”) inspection, the Public Works Services Department (“PWSD”) has identified sewer pipe segments that are in need of repair. A qualified licensed contractor will excavate, remove, and replace damaged sections of the sewer pipe and perform repairs to manhole structures. To ensure that the City is receiving the most competitive prices and quality service for this work, a formal bid was conducted and VASILJ Inc. submitted the lowest responsive bid. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with VASILJ Inc. for the Miscellaneous Sewer Main Repair Project in the amount of $69,000. DISCUSSION In 2006, the State Water Resources Control Board (“SWRCB”) adopted the Waste Discharge Requirement Program for all public owned sanitary sewer collection systems in California with more than one mile of sewer pipeline. Under this program, the City is required to prepare and implement a Sewer System Management Plan (“SSMP”). The SSMP identifies routine and preventative operation and maintenance activities and preventative maintenance actions such as regular visual and CCTV inspections of manholes and sewer pipes. CCTV inspections provide evidence of the cleaning and maintenance that is performed as part of the SSMP as well as a record of the condition of the sewer mains and identification of deficiencies or sections requiring repair. Results of these inspections are reviewed and used to prioritize and prepare projects to repair damaged sewer pipe segments. Award Miscellaneous Sewer Main Repair Project March 2, 2021 Page 2 of 3 Through routine inspection, the PWSD identified that the sewer main on Highland Vista Drive, Burnell Oaks Lane, Oakdale Lane, and Lorena Avenue are in need of repair. In addition, four manholes were found to be damaged and in need of repair. A copy of the Project Location Map is shown on Exhibit “A”. A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid packages were distributed to contractors that perform this type of work. On February 9, 2021, the City Clerk received seven sealed bids with the following results: Rank Firm Location Bid 1. VASILJ Inc. Irwindale $69,000 2. GRBCON Inc Baldwin Park $69,458 3. Torres Sanitation Systems Construction South Gate $74,928 4. Kordich Construction Inc. Cypress $86,000 5. Cedro Construction Inc. Santa Paula $117,141 6 Gentry General Engineering Inc. Rancho Cucamonga $147,360 7 Colich & Sons L.P Gardena $211,350 All bid documents were reviewed for content and the contractor’s background and recent projects were investigated for competency. Based on staff’s review of the contractor’s references and evaluation of bids received, VASILJ, Inc. was determined to be the lowest responsive bidder capable of performing the work required. VASILJ, Inc. has completed similar projects for the Cities of Fullerton, Alhambra, Compton, Pasadena, and Orange. In addition, the City has successfully worked with VASILJ, Inc. on several public works projects in the past. ENVIRONMENTAL ANALYSIS This project involves the replacement and minor alteration of an existing utility system with no expansion of the system and, therefore, qualifies as a Class 2 categorical exemption per 15302(c) of the California Environmental Quality Act. FISCAL IMPACT Funds in the amount of $100,000 have been budgeted in the Fiscal Year 2020-21 Capital Improvement Program for the Miscellaneous Sewer Main Repair Project. The total cost for this Project is $69,000. Award Miscellaneous Sewer Main Repair Project March 2, 2021 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this contract is exempt under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with VASILJ Inc. for the Miscellaneous Sewer Main Repair Project in the amount of $69,000. Attachments: Exhibit “A” - Project Location Map Proposed Contract CITY OF ARCADIA MISCELLANEOUS SEWER MAIN REPAIR PROJECT PROJECT NO: 33861221 BETWEEN CITY OF ARCADIA AND VASILJ, INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and VASILJ, INC., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: Miscellaneous Sewer Main Repair Project Project No: 33861221 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 45 calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of SIXTY-NINE THOUSAND DOLLARS AND NO CENTS ($69,000.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Contract - 2 Performance Bond Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager VASILJ, INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Stephen P. Deitsch City Attorney