HomeMy WebLinkAboutItem 11h - Accept Live Oak Plant Improvement ProjectAccept Live Oak Plant Improvement Project
March 2, 2021
Page 1 of 3
DATE: March 2, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY PERRY C. THOMAS
CONSTRUCTION, INC. FOR THE LIVE OAK PLANT IMPROVEMENT
PROJECT AS COMPLETE
Recommendation: Approve
SUMMARY
On July 21, 2020, the City Council approved a contract with Perry C. Thomas
Construction, Inc. in the amount of $309,160 for the Live Oak Plant Improvement Project.
The terms and conditions of this project have been complied with and the work has been
performed to the satisfaction of the Project Manager for a total project cost of $310,060.
This amount reflects the original contract amount of $309,160, plus quantity changes
totaling $900, or 0.3% more than the original contract amount. This is within the 10%
contingency established for this project.
It is recommended that the City Council accept all work performed by Perry C. Thomas
Construction, Inc. for the Live Oak Improvement Project as complete, and authorize the
final payment to be made in accordance with the contract documents, subject to the
retention of $15,503.
BACKGROUND
The City operates and maintains 11 groundwater wells, which produce an average of
16,500 acre-feet, or 5.4 billion gallons, of water to Arcadia customers each year. Regular
maintenance of the City’s wells and water facilities is crucial to ensuring that all wells are
operating efficiently, and that water facilities are secure. As part of the City’s annual
Capital Improvement Program, the Public Works Services Department (“PWSD”)
identified improvements needed at the Live Oak Well Treatment Plant in order to improve
functionality and security of the water facility.
Accept Live Oak Plant Improvement Project
March 2, 2021
Page 2 of 3
DISCUSSION
On July 21, 2020, the City Council approved a contract with Perry C. Thomas
Construction, Inc. for the Live Oak Plant Improvement Project. The work performed
included the installation of a cartridge filter, construction of a perimeter wrought iron fence
and gate, and the paving of the existing dirt surface. During the course of work, staff
decided to install three additional 14 foot-high aluminum light poles around the well
treatment plant to enhance security of the water facility. Below is a description of the
contract change orders.
CCO Description Amount
1. Deleted (9 LF) - Installation of 8’ high Wrought Iron Fence ($2,343)
2. Deleted (12 LF) - Installation of 9’ high Wrought Iron Fence ($4,248)
3. Installation of additional three (3) 14’ high Aluminum Light Poles and
Foundation $7,491
Total: $900
The change orders listed increased the overall contract amount by $900, or 0.3% more
than the original contract amount. All the terms and conditions of this contract have been
complied with and the work has been performed to the satisfaction of the Project
Manager. Perry C. Thomas Construction, Inc. completed the work as defined in the
project plans and specifications in an efficient and timely manner. Photographs of the
Live Oak Plant Improvement Project are shown on Exhibit “A”.
FISCAL IMPACT
Funds in the amount of $500,000 have been budgeted in the Fiscal Year 2019-20 Capital
Improvement Program for the Live Oak Improvement Project. The total cost for this
Project is $310,060. This amount reflects the original contract amount of $309,160 plus
contract changes totaling $900, or 0.3% more than the original contract amount. A 10%
construction contingency was approved for the Project at the July 21, 2020, Council
Meeting.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Perry C. Thomas
Construction, Inc. for the Live Oak Improvement Project as complete; and authorize the
final payment to be made in accordance with the contract documents, subject to retention
of $15,503.
Accept Live Oak Plant Improvement Project
March 2, 2021
Page 3 of 3
Attachment: Exhibit “A” – Project Photographs
Exhibit “A”
Live Oak Plant Improvement Project
Before Construction
After Construction
Before Construction
After Construction