HomeMy WebLinkAboutItem 12f - Huntington Drive Sidewalk and Curb Ramp Improvements
DATE: March 16, 2021
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Kevin Merrill, Principal Civil Engineer
SUBJECT: CONTRACT WITH GRIGOLLA & SONS CONSTRUCTION COMPANY
FOR THE HUNTINGTON DRIVE SIDEWALK AND CURB RAMP
IMPROVEMENTS ALONG EASTBOUND HUNTINGTON DRIVE AND
AROUND THE CITY HALL CAMPUS IN THE AMOUNT OF $163,346
INCLUDING A 10% CONTINGENCY, APPROPRIATE $100,000 FROM
MEASURE M FUNDS TO REPLACE CAPITAL OUTLAY FUNDS
ORIGINALLY BUDGETED, AND FIND THE PROJECT IS
CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”)
Recommendation: Approve
SUMMARY
As part of the Le Meridian hotel development on the previous Santa Anita Inn site, the
developer is required to construct a sidewalk along the entire project frontage of
Eastbound Huntington Drive. To complement that segment, the City proposed the
Eastbound Huntington Drive Sidewalk Project in the 2018-19 Fiscal Year Capital
Improvement Program for the west side of Eastbound Huntington Drive to connect the
proposed sidewalk from the new development to Centennial Way. In 2020, improvement
plans were prepared for the City’s project, and the project was combined with the City’s
ADA Curb Ramp Improvement Project for ease of administration. The La Meridian Hotel
project (Phase 1) is nearing completion and that portion of the sidewalk will be installed
very soon.
The City’s project was advertised for bids in February 2021. On March 2, 2021, 13 bids
were received, with the low bid being from Grigolla & Sons Construction Company in the
amount of $153,346 for the base bid and $10,000 for four additional curb ramps. This
project was originally budgeted to come from Capital Outlay Reserve funds; however,
staff has identified Measure M and other grant funds that can be utilized instead.
Therefore, this item includes revising the funding source for the project.
Contract with Grigolla & Sons Construction Company for
Huntington Drive Sidewalk and Curb Ramp Improvements
March 2, 2021
Page 2 of 5
It is recommended that the City Council award a contract for the Huntington Drive
Sidewalk and Curb Ramp project to Grigolla & Sons Construction Company in the amount
of $163,346 using Measure M funds and approve a 10% contingency.
BACKGROUND
The Le Meridian Hotel is the first phase of the “One Gallop Way” mixed-use project, and
it is nearing completion. As a condition of approval for that project, the developer is
required to install sidewalk on the west side of Eastbound Huntington Drive for the entire
project frontage. The contractor has begun installing the on-site and public improvements
and will be installing the sidewalk soon. The City Hall campus extends from the
southwesterly property line of the Le Meridian site to Centennial Way (see Project Map
included as Attachment A). Concurrent with the development project, the City initiated
plans to install sidewalk along the west side of Eastbound Huntington Drive from
Centennial Way to the north end of the soccer field, ultimately connecting with the Hotel’s
segment.
The Eastbound Huntington Drive Sidewalk project was proposed in the 2018-19 Fiscal
Year Capital Improvement Program at a cost of $100,000. In January 2020, the City
contracted with Kreuzer Consulting Group (“KCG”) to design the sidewalk plans and
investigate the feasibility of relocating the bus stop on eastbound Huntington Drive from
next to the Police Station to in front of City Hall. KCG prepared conceptual plans for
alternative bus stop locations, and those plans were shared with representatives from
both LA Metro and Foothill Transit. Upon their review, both agencies responded that the
alternative locations were problematic for them and they were not in favor of changes. At
that point, the relocation efforts were terminated and KCG focused on the sidewalk
improvements only.
Concurrently with the sidewalk design, plans were developed for the latest sidewalk and
ADA ramp project. The scope of this project is to replace non-ADA compliant ramps on
Huntington Drive and Centennial Way around the City Hall campus. These two projects
have been combined into one project for bidding and administration purposes. The scope
of the project is as follows:
• Installation of approximately 1,100 lineal feet of new sidewalk on the west side of
Eastbound Huntington Drive from Centennial Way to the northeast corner of the
soccer field
• Removal and replacement of curbs and gutters, as necessary
• Installation of ADA accessible ramps at all driveways and street corners around
the City Hall Campus
• Relocation of conflicting utilities
• Installation of 4 additional ADA accessible ramps at the driveway and street
corners on the south side of Centennial Way
Contract with Grigolla & Sons Construction Company for
Huntington Drive Sidewalk and Curb Ramp Improvements
March 2, 2021
Page 3 of 5
The plans and specifications were completed in January with an engineer’s estimate for
the project of $150,000.
DISCUSSION
The Huntington Drive Sidewalk and Curb Ramp Improvement Project was advertised for
bids in February 2021. On March 2, 2021, 13 bids were received as follows:
NAME AMOUNT
GRIGOLLA & SONS CONSTRUCTION CO. 153,346.00
FS CONTRACTORS 181,836.00
EC CONSTRUCTION 185,827.50
THREE PEAKS CORPORATION 194,395.30
GENTRY BROTHERS 194,644.40
ORGANIC SCAPES 199,953.00
CT & T CONCRETE PAVING 210,785.00
ONYX PAVING COMPANY INC. 227,000.00
TORO ENTERPRISES 235,190.80
CERCO ENGINEERING 259,099.00
EBS GENERAL ENGINEERING INC. 262,196.25
VIDO SAMARZICH. INC. 267,775.00
MINAKO AMERICA CORPORATION 275,525.00
Grigolla & Sons Construction Company is a qualified, licensed contractor, and has
satisfactorily completed several projects for the City in the past. The most recent project
completed in the City was the Arcadia Veterans War Memorial with connecting sidewalk
located in the Arcadia Park along the south side of Huntington Drive. Through Grigolla &
Sons Construction Company’s successful bidding experience with the City, they have
proven that their costs are competitive and reasonable in this bidding environment.
The bids included alternate bid items for consideration in the event the base bids were
below the budget. Since the bid results were favorable, 4 additional curb ramps are
recommended for inclusion into the contract. In addition, a 10% contingency is requested
for additional funding authority when evaluating potential additions or changes.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt per section 15301(c) of the California Environmental
Quality Act, which pertains to existing facilities such as streets, sidewalks, ramps, and
gutters.
Contract with Grigolla & Sons Construction Company for
Huntington Drive Sidewalk and Curb Ramp Improvements
March 2, 2021
Page 4 of 5
FISCAL IMPACT
The Eastbound Huntington Drive Sidewalk project was budgeted in the 2018-19 Fiscal
Year Capital Improvement Program at $100,000 in Capital Outlay funds. These
improvements are also eligible for Measure M funding, but the funding was not available
when the project was initially budgeted. Sufficient Measure M funding is now available to
use in place of the Capital Outlay funds, allowing those funds to be used on other
important projects. The recommendation for this project includes replacing the Capital
Outlay funds with Measure M funds. Also included in this project are the ADA Curb Ramp
improvements budgeted in the 2019-20 and 2020-21 Fiscal Years with State
Transportation Development Act (TDA) Article 3 funds. Some funds have previously been
spent, but the remaining funding for the overall project are summarized below.
CIP
TDA
ARTICLE 3
MEASURE M
TOTAL
FY 2019-20 $40,000 $100,000 $140,000
FY 2020-21 $50,000 $50,000
TOTAL $90,000 $100,000 $190,000
The low bid for this project is $153,346.00, with $10,000 worth of additional curb ramps;
sufficient funding is available to also include a potential 10% contingency if needed in the
event of unforeseen circumstances. No General Fund dollars are proposed to be used
for this project.
RECOMMENDATION
It is recommended that the City Council find that the project is categorically exempt
pursuant to Section 15301 Class 1(c) from the requirements of the California
Environmental Quality Act (“CEQA”), and approve, authorize, and direct the City Manager
to execute a Contract with Grigolla & Sons Construction Company for the Huntington
Drive Sidewalk and Curb Ramp improvements along the west side of eastbound
Huntington Drive and around the City Hall campus in the amount of $163,346, including
a 10% contingency, using Measure M and TDA3 funds.
Attachment A: Project Map
Attachment B: Proposed Contract
Attachment A
CITY OF ARCADIA
HUNTINGTON DRIVE SIDEWALK & ADA CURB R AMP
IMPROVEMENTS
PROJECT NUMBER 41855219 & 41855218
CONTRACT
Attachment B
Contract -1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and
_______________________________________________, sometimes hereinafter called
“Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in
the Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
HUNTINGTON DRIVE SIDEWALK AND ADA CURB RAMP IMPROVEMENTS
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
a. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The
Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 60 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
b. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of
____________________________________________________________________ Dollars
($_________________________________). Payment shall be made as set forth in the General
Conditions.
c. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for
each and every calendar day of delay beyond the time prescribed in the Contract Documents for
finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is
not paid, the Contractor agrees the City may deduct that amoun t from any money due or that may
become due the Contractor under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
d. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Contract -2
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
e. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and
every provision of law required to be included in these Contract Documents shall be deemed to
be included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
f. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in
the General Conditions.
g. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages
in accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be
posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract -3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA [INSERT CONTRACTOR’S NAME ]
By: By:
Dominic Lazzaretto Signature
City Manager
Print Name and Title
Attest:
By: By:
City Clerk Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney