HomeMy WebLinkAboutRP Agenda: 04/14/2021CITY OF ARCADIA
Recreation and Parks Commission
Regular Meeting Agenda
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Wednesday, April 14, 2021, 6:00pm
Location: Virtual Meeting
COVID-19 NOTICE
As part of the City of Arcadia's COVID-19 transmission mitigation efforts, Arcadia Recreation and Parks
Commission Meetings are closed to the public. Pursuant to Executive Order N-25-20 and the Brown Act,
the Arcadia Recreation and Parks Commission will meet virtually. The public is welcome to listen to the
Arcadia Recreation and Parks Commission Meeting by calling 1.669.900.6833, Meeting ID: 974 1040
5367, Passcode: 181568.
How to Submit Public Comment:
Citizens who wish to submit public comment may do so using one of the following methods. Public
comment is limited to the time and words allotted.
1. Email: Please submit your comments via email to ccheung@arcadiaca.gov so that it is received at
least 30 minutes prior to the posted meeting time. Your email must be 300 words or less.
2. Phone: A conference line has been established for public comment. Your call will be recognized
in the order it was received. Please keep your phone on MUTE until you are recognized for public
comment.
Conference Line: 1.669.900.6833
Meeting ID: 974 1040 5367
Pass Code: 181568
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to
participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community
Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility
to the meeting.
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Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to
participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least
72 hours prior to the meeting.
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Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made
available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal
business hours.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Randy Fowler, Chairperson
Peter Chu, Vice -Chairperson
Valerie Cheung, Commission Member
Steve Swinney, Commission Member
Karen Yu, Commission Member
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes
per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation
and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or may be
placed on the agenda of a future meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
REPORT FROM CITY COUNCIL MEMBER LIAISON
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that a specific item be removed from the Consent Calendar for separate
discussion and action.
a. Regular Meeting Minutes of October 14, 2020
Recommended action: Approve
3. REGULAR ITEMS
a. Report of Public Works Services Department
I. Project Updates
b. Report of Director of Recreation and Community Services
I. Monthly Reports
II. Financial Statements
c. Newcastle Park Proposed Renovation Project
Recommended action: Approve
ADJOURNMENT
The Recreation and Parks Commission will adjourn this meeting to July 14, 2021, at 6:OOpm, location to
be determined.
RECREATION AND PARKS COMMISSION
VIRTUAL MEETING MINUTES
Wednesday, October 14, 2020
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Director of Recreation and Community Services (DRCS) Sara Somogyi
called the virtual meeting to order at 6:OOpm in the Arcadia Recreation Conference Room.
PLEDGE OF ALLEGIANCE — Commissioner Cheung
ROLL CALL OF COMMISSIONERS
PRESENT: Cheung, Chu, Fowler, Swinney, and Yu
EXCUSED: None
ELECTION OF OFFICERS
Commissioner Swinney made a motion to nominate Commissioner Fowler as Chairperson,
seconded by Commissioner Chu. Commissioner Fowler accepted the nomination and the motion
was carried unanimously. Chairperson Fowler made a motion to nominate Commissioner Chu as
Vice -Chairperson, seconded by Commissioner Yu. Vice -Chairperson Chu accepted the
nomination and the motion was carried unanimously.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Cheung reported all parks look good as she drives by, it's just too bad that they
cannot be fully used.
Vice -Chairperson Chu reported he has noticed more people playing tennis than a few months
ago, which is a good sign.
Chairperson Fowler reported he and his family are staying at home but he did have the chance
to drive by Eisenhower Park and is very impressed with the renovation of the south end of the
park, and the completion of the Dog Park. He can't wait to use the facilities again.
Commissioner Swinney reported he has driven by Eisenhower Park and says it looks fantastic.
He has also driven by Camino Grove Park and noticed Pickleball play is still very popular.
Commissioner Yu reported she jogs at Arcadia County Park and noticed there were many signs
regarding wearing your masks and social distancing and is very happy to see that. Commissioner
Yu is sad to see some of the amenities still closed but understands this is necessary to prevent
the spread of COVID 19.
REPORT FROM CITY COUNCIL MEMBER LIAISON — None.
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of March 11, 2020
It was moved by Commissioner Swinney, seconded by Vice -Chairperson Chu and
unanimously carried on roll call vote to approve Consent Calendar Item 2.a.
AYES: Chu, Fowler, and Swinney
NOES: None
ABSTAIN: Cheung and Yu
3. REGULAR ITEMS
a. Report from Public Works Services Department
I. Project Updates
Deputy Public Works Services Department (DPWSD) Paul Cranmer introduced
himself and welcomed the new Commissioners, Valerie Cheung and Karen Yu.
DPWSD Cranmer reported the Eisenhower Park renovation project is complete. The
next project will be the renovation of Newcastle Park according to the Parks Master
Plan (PMP). The City has put together a Request for Proposal (RFP) forthe Newcastle
Park Precise Scoping Plan, which will serve as an update to the current Parks Master
Plan for Newcastle Park Improvements. DPWSD Cranmer stated the Precise Scoping
Plan will include: preparation of plans, renderings, material standards, quantity and
probable cost that will be developed based on community feedback, staff direction,
preliminary LID runoff Mitigation requirements, and the construction budget for the
project. DPWSD Cranmer stated five bids have been submitted. The RFP Committee,
including DRCS Somogyi will meet tomorrow to review the proposals and choose the
top three companies for interiews. The final Precise Scoping Plan will be presented to
the Arcadia City Council and then constructed by a design -build contractor in the Fiscal
Year 2021-2022.
b. Report of Director of Recreation and Community Services
DRCS Somogyi congratulated Chairperson Fowler and Vice -Chairperson Chu and
welcomed Commissioners Cheung and Yu to the Commission, as well as returning
Commissioner Swinney, and is very excited to be working with them.
Summer Video
DRCS Somogyi presented a video highlighting the 2020 summer programs to
the Commission. This year the video was made by Recreation Coordinator,
Ashley Marston and featured donations, summer day and sports camps,
speciality camps, and a tour of the newly renovated Eisenhower Memorial
Park, The Commissioners watched the video and were very impressed. DRCS
Somogyi stated the exceptional Recreation Staff are noticed throughout the
City all year long from participants attending programs and special events.
Donations
DRCS Somogyi reported the City has received over 200,000 donations since
March 2020 for First Responders. They include N95 masks, KN95 masks,
surgical masks, gloves, protective gowns, isolation aprons, goggles, sanitizers,
face shields, and thermometers.
III. Homelessness Grant Update
DRCS Somogyi reported the City applied for and has been awarded three
grants from the San Gabriel Valley Council of Governments (SGVCOG) to
address homelessness in the City, including the Homeless Plan
Implementation Grant, Homeless Prevention and Diversion Program Grant,
and Pilot Program Grant. These grants total $380,000.
DRCS Somogyi explained the Homeless Plan Implementation Grant includes
encampment clean up, First Responder outreach, emergency resources, a full-
time Housing Navigator, and administrative costs. The Prevention and
Diversion Program Grant is in partnership with the City of La Canada-Flintridge
and will provide resources to prevent individuals from and falling into
homelessness or minimizing the amount of time clients face homelessness and
will be distributed by Union Station Homeless Services (USHS). The Pilot
Program Grant includes a Homelessness Resource Hub (HRH), which plans
to operate at the Par -3 Golf Course Parking Lot one day a week until the
conclusion of the grant. The HRH will provide free showers, laundry facilities,
resources, and onsite case management. DRCS Somogyi reported this will go
before City Council on October 20 for approval. Once approved the program
will begin in early November.
DRCS Somogyi reported the City of Arcadia is participating in the Landlord
Outreach, Education, and Incentive Program. This program aims to identify
landlords interested in renting units to people experiencing homelessness. This
supports local landlords with reliable income streams, and shortens the time it
takes someone to move into permanent housing once they have a voucher.
San Gabriel Valley Council of Governments (SGVCOG) is partnering with
Union Station Homeless Services, SGA Marketing, and the City of Arcadia to
carry out this outreach.
IV. Upcoming Events
DRCS Somogyi reported Summer Day Camp at Wilderness Park served a total
of 452 youth, Sports Camp served 120 youth, and Specialty Camps served a
total of 85 youth. Arcadia was the first in Los Angeles County to offer day camp
during the pandemic. Virtual Merit Badge classes were offered June through
September with 544 Scouts enrolled. Half Day After School Camp is being
offered at Baldwin Stocker and Camino Grove Elementary Schools. The
program began on August 24 and as of today has served more than 72 youth.
Fall class registration is going well with many virtual classes being offered to
youth, adults and 50+. Modified tennis lessons is very popular. A virtual
Halloween Costume Contest is being offered to all residents and pets to dress
in their best Halloween costume and is due by October 30. For Veteran's Day
the City is going to honor our Veteran's who have been present at the Veteran's
Day luncheon for the past two years by hand delivering specially made
postcards with a City of Arcadia pin and the United States flag pin with a
bouquet of red, white and blue balloons. Drive In Bingo is being offered for
seniors on December 3 and for family's on December 5 at 10am both days in
the Community Center parking lot. Participants will stay in their car and give a
honk when they get BINGO, masks must be worn. The fee is $5 per
participating person and registration is now available on-line or by appointment
at the Recreation Office, Winter Camp for youth ages 5-12 is being offered on
December 21-23 and December 28-30 at Dana Middle School Gym. Each day
will be filled with fun group activities, including crafts and board games. Staff
have been properly trained to keep the children safe while having fun and
interacting with their peers.
V. Financial Statements
DRCS Somogyi referenced the August Financial Statement. Total
expenditures through August 2020 are $388,350 that is 14.0 % of the budgeted
amount for this fiscal year. The total fiscal year revenue as of August 2020 is
$120,871 that is 16.2% of the budgeted amount. ADRCS Cheung referenced
the August 2020 Park & Recreation Facilities Fund, with an account balance
of $6,213,648.
ADJOURNMENT
Chairperson Fowler adjourned the meeting at 7:15pm to a virtual meeting on January 13, 2021.
Randy Fowler
Chairperson
Sara Somogyi
Secretary
DATE: April 14, 2021
TO:
FROM:
SUBJECT:
STAFF REPORT
Recreation and Community Services Department
Honorable Chairperson and Members of the Recreation and Parks Commission
Sara Somogyi, Director of Recreation and Community Services %
PROGRAMS & ACTIVITIES — January, February, & March 2021
SENIOR SERVICES DIVISION
Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude
of programs, services, and activities offered supports the healthy and independent lifestyle of the
participants. A brief description with program attendance is listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Home Fit
On Tuesday, January 12, a free virtual presentation was
Virtual
held on ideas and inspiration on making modifications from
14
Presentation
simple fixes to more complex solutions to the home.
Presented by AARP.
Sleep Disorders
On Tuesday, January 19, a free virtual presentation was
Virtual
held on how sleep is necessary for proper brain function.
62
Presentation
Dr. linuma, from Methodist Hospital explained the different
types of sleep disorders, evaluations, and treatments.
On Friday, February 5, seniors enjoyed the Drive-in
Drive-in
Valentine's Bingo event at the Community Center.
Valentine's Bingo
Everyone received five game sheets, highlighters, hand
46
sanitizer, and a snack. A few lucky winners drove away with
a gift card.
Fraud Watch
On Tuesday, February 9, a free virtual presentation was
Virtual
held to inform seniors how to protect themselves from fraud,
13
Presentation
scams, and how to safeguard against identity theft.
Presented by California Health Advocate.
Behaviors &
On Friday, February 19, a free virtual presentation was
Alzheimer's Using
presented by Alzheimer's Los Angeles. Seniors learned
IDEA
how Alzheimer's disease causes behaviors that are hard to
14
Virtual
understand, common dementia behaviors, and how to
Presentation
manage yproblem behaviors.
Improve Mobility &
On Tuesday, February 23, a free virtual presentation was
Balance
presented by Physical Therapist, Larry Nakamura from
172
Virtual
Methodist Hospital. Seniors learned about simple and
Presentation
useful exercises that help improve mobility and balance.
St. Patrick's Day
On Friday, March 19, seniors drove through the Arcadia
Luncheon
Community Center to pick up a traditional Irish Faire meal
105
and goodies to celebrate the holiday.
Legal & Financial
On Friday, March 19, a free virtual presentation was
ATTENDANCE
Healthcare Fraud
presented by Alzheimer's Los Angeles. Seniors learned
about decision making and the different types of paperwork
39
Virtual
to complete when it comes to wills, trusts, advance
Jan 0
Presentation
directives, and powers of attorney.
Feb 133
COVID-19 &
On Tuesday, March 30 a free virtual presentation was
Mar 119
Healthcare Fraud
presented by California Health Advocates. Some of the
68
Virtual
topics discussed were Medicare, COVID-19 investment
Presentation
scams, and how charitable giving scams work.
Exercise plays a vital role in health and wellness. Virtual
Spring Bunny
classes include line dance, cardio plus, and Zumba. These
Classes
virtual courses contribute to bone density improvement,
1,806
increased muscle strength, flexibility, the reduction of
Merit Badge
stress, and improved cardio.
197
Classes
Wellness calls are made to seniors to chat and see how
Senior Wellness
they are doing. Seniors look forward to calls and have
1,050
Calls
developed a great relationship with staff. Total calls made
Site Classes
from January through March were 1,050.
1,595
Monthly
The $5 monthly bus pass can be mailed to seniors to
8
Bus Pass
provide a hassle -free way to purchase their pass.
TOTAL
Cumulative of programs, services, and special events
3,397
Connection
Total number of monthly newsletters distributed in January,
1,200
February, and March.
RECREATION SERVICES DIVISION
The Recreation Services Division is responsible for providing programs and activities which meet
the recreational needs of the community. A diverse selection of programs is offered for youth, adults,
and families to provide the opportunity for positive recreation experiences and to promote health and
wellness. A brief description and attendance totals for the programs and services are listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
The Half Day After School Camp ran Monday through
Friday from 2-6pm at Baldwin Stocker Elementary School.
Half Day
This fee-based program was open to students in grades K-
Jan 0
After School
5. Participants enjoyed a variety of organized recreation
Feb 133
Elementary
activities led by trained Activity Leaders. Arts and Crafts as
Mar 119
Total 252
Program
well as fitness have been the highlight of the camp. Camp
resumed on February 1, due to the Regional Stay at Home
Order.
The Bunny delivered grams to some special peeps from
Spring Bunny
March 22 -April 2. Participants had the option of getting their
Grams
gram delivered to their Arcadia home or pick-up from the
98
Community Center.
Merit Badge
Merit Badge Classes are virtually offered to Scouts to earn
197
Classes
badges that help them to reach goals of being an Eagle
Scout.
Virtual and Off-
Virtual and off-site classes are offered to the community for
Site Classes
all ages and include enrichment, sports, and fitness.
1,595
TOTAL
Cumulative of programs and services.
2,142
WILDERNESS PARK
Wilderness Park is closed until further notice. On March 16, City Council approved to open the park
for public use on the weekends without the need for reservations, except for non-profit groups. Once
Wilderness Park is ready to safely reopen, this new schedule will be implemented.
Merit Badoe Classes:
Date
Title of Class
Participants x Price of Class
Total Fees
January 9, 2021
Cooking
7 x $20
$140
January 9, 2021
Digital Technology
5 x $20
$100
January 16, 2021
Family Life
11 x $20
$220
January 30, 2021
Citizenship in the
Community
8 x $20
$160
January 30, 2021
Personal Management
7 x $20
$140
February 13, 2021
Camping
14 x $20
$280
February 13, 2021
Citizenship in the Nation
8 x $20
$160
February 13, 2021
Soil and Water
Conservation
8 x $20
$160
February 27, 2021
American Business
4 x $20
$80
February 27, 2021
American Heritage
3 x $20
$60
February 27, 2021
Emergency
Preparedness
13 x $20
$260
February 27, 2021
Environmental Science
17 x $20
$340
March 13, 2021
Citizenship in the Nation
9 x $20
$180
March 13, 2021
Citizenship in the World
17 x $20
$340
March 13, 2021
Cooking
18 x $20
$360
March 13, 2021
Electricity
9 x $20
$180
March 27, 2021
American Labor
4 x $20
$80
March 27, 2021
Gardening
9 x $20
$180
March 27, 2021
Personal Fitness
16 x $20
$320
March 27, 2021
Sustainability
10 x $20
$200
TOTAL:
197
$3,940.00
HIGHLIGHT
Although the annual Egg Hunt was cancelled this year due to COVID-19, staff put together Spring
Grams for purchase. For $20, the Bunny delivered a basket to special "peeps" at any Arcadia
address or those outside of Arcadia had the option of picking up their gram from the Bunny at the
Community Center. A total of 98 grams were purchased, keeping the Bunny busy this spring season.
Normal % Expended
Personnel Services: 73.93%
Supplies & Services: 75.00%
RECREATION DEPARTMENT FINANCIAL STATEMENT
March 2021
ACCOUNT
Community Center Rentals
BUDGET
EXPENDITURES
PERCENTAGE
5501
Administration
$
661,000
$
429,235
64.9%
5502
Community Center
$
312,600
$
175,169
56.0%
5503
Dana Gym
$
232,100
$
64,820
27.9%
5504
Fee & Charge
$
345,400
$
160,648
46.5%
5505
Nature
$
104,000
$
59,902
57.6%
5506
Recreation/Fields
$
92,200
$
55,434
60.1%
5507
Senior Citizens
$
446,500
$
285,117
63.9%
5508
Camp
$
166,500
$
89,632
53.8%
5510
Youth Programs
$
361,800
$
132,868
36.7%
5520
Museum Education Center
$
45,600
$ 31.380
68.8%
Total Report
$2,767,700
$1,484,203
53.6%
5502
Community Center Rentals
$
16,200
$
0
0%
5503
Dana Gym
$
152,600
$
6,930
4.5%
5504
Fee & Charge Classes/
Activities
$
306,800
$
91,265
29.8%
5505
Nature
$
18,700
$
21,540
115.2%
5506
Recreation/Fields
$
26,000
$
5,567
21.4%
5507
Senior Citizen Classes/
Activities
$
81,000
$
21,110
26.1%
5508
Day and Sports Camps
$
101,500
$
56,761
55.9%
5510
Youth Programs
$
32,900
$
11,567
35.2%
5520
Museum Education Center
$ 12,000
$ 1,889
15.7%
Total Report $ 747,700 $ 215,928 28.9%
Park and Recreation Facilities Fund
Beginning Fund Balance
Estimated Revenue:
Dwelling Unit Fees
Interest Earnings
Total Revenues
Estimated Funds Available
Proposed Expenditures:
General Fund Overhead
Capital Projects
Total Expenditures
Ending Fund Balance
FY19-20 FY20-21 FY20-21
Actual Actual as of 3/31/21 Budget
11,841,628
6,196,552 6,196,552
883,959
504,850
750,000
281,397
38,389
47,300
1,165,356
543,239
797,300
13,006,984
6,739,791 6,993,852
30,600 20,867 31,300
6,779,832 0 100,000
6,810,432 20,867 131,300
6,196,552 6,718,924 6,862,552
Net Change in Fund Balance (5,645,076) 522,372