HomeMy WebLinkAboutItem 12c - Accept Community Center Emergency Exit Door Project
DATE: April 20, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY VINCOR CONSTRUCTION, INC.
FOR THE COMMUNITY CENTER EMERGENCY EXIT DOOR PROJECT
AS COMPLETE
Recommendation: Approve
SUMMARY
On November 17, 2020, the City Council approved a contract with Vincor Construction,
Inc. in the amount of $43,373.38 for the Community Center Emergency Exit Door Project.
The terms and conditions of this project have been complied with and the work has been
performed to the satisfaction of the Project Manager for a total project cost of $47,528.35.
This amount reflects the original contract amount of $43,373.38 plus a contract change
order totaling $4,154.97, or 9.5 % more than the original contract amount. This is within
the 10% contingency established for this project.
It is recommended that the City Council accept all work performed by Vincor Construction,
Inc. for the Community Center Emergency Exit Door Project as complete, and authorize
the final payment to be made in accordance with the contract documents, subject to a
retention of $2,376.42.
BACKGROUND
The Community Center was built in 1991, and a section of the building is currently being
used as office space for the Recreation & Community Services Department. This area of
the Community Center did not have an emergency exit within the area and only had one
way in and one way out, which created security and health and safety concerns. It was
determined that this area was in need of an emergency exit door to ensure the safety of
City staff and visitors.
DISCUSSION
On November 17, 2020, the City Council approved a contract with Vincor Construction,
Inc., for the Community Center Emergency Exit Door Project. The work performed
Accept Community Center Emergency Exit Door Project
April 20, 2021
Page 2 of 2
included the demolition of some existing partition walls, flooring, ceiling, and a window
opening along with partial exterior Concrete Masonry Unit (“CMU”) wall. The project
included installation of a new emergency exit door, extending the existing hallway to the
new exit door, and installation of new lighting fixtures, carpet tiles, cove base, and ceiling
tiles to match the existing ceiling tiles. During the course of work, the contractor
encountered data cables that were concealed behind a partition wall that had to be
relocated; and installed a load-bearing header beam that was necessary to support the
roof structure where an interior wall was removed. Below is a description of the contract
change orders.
ITEM DESCRIPTION AMOUNT
1. Installation of a load-bearing header beam $ 1,877.41
2. Relocation of concealed data cables $ 2,277.56
TOTAL $ 4,154.97
The change orders increased the overall contract amount by $4,154.97, or 9.5% more
than the original contract amount. All the terms and conditions of this contract have been
complied with and the work has been performed to the satisfaction of the Project
Manager. Vincor Construction, Inc. completed the work as defined in the project plans
and specifications in an efficient and timely manner.
FISCAL IMPACT
Sufficient funds are available in the Capital Improvement Program under Community
Center Facility Improvements for the Community Center Emergency Exit Door Project.
The total cost for this Project is $47,528.35. This amount reflects the original contract
amount of $43,373.38 plus change orders totaling $4,154.97, or 9.5% more than the
original contract amount. A 10% construction contingency was approved for the Project
at the November 17, 2020, Council Meeting.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Vincor Construction
Inc. for the Community Center Emergency Exit Door Project as complete; and authorize
the final payment to be made in accordance with the contract documents, subject to the
retention of $2,376.42.