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Home My WebLink AboutAM Agenda: 05/05/2021CITY OF ARCADIA Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Arcadia Museum Commission Regular Meeting Agenda Wednesday, May 5, 2021 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia COVID-19 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the Arcadia Museum Commission will be conducted virtually and the public is discouraged from attending in person. Per the Brown Act, the public will still be provided the ability to make public comments. For members of the public who would like to participate virtually, the meeting will be held via teleconference. A conference line has been established to enable the public to observe the meeting via teleconference. However, public comment will only be accepted via email. Join Zoom Meeting: https://us02web.zoom.us/j/87538842786 Meeting Phone Number: (669) 900-9128 ID: 875 3884 2786# How to Submit Public Comment: Please submit your comments via email to Museum@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. Please contact the Museum at (626) 574-5440 for more information. 新型冠状病毒（COVID-19）作为阿凯迪亚市减缓 COVID-19 传播努力的一部分，本次阿凯迪亚市博物馆委员会会议将以虚拟方式召开，不鼓励公众参加。根据《布朗法案》，仍将向公众提供发表评论意见的能力。对于希望以虚拟形式参加会议的公众，会议将通过电话会议形式召开。设立了一条会议专线，允许公众通过电话旁听会议。但仅限通过电子邮件接受公众评论意见。 Join Zoom Meeting: https://us02web.zoom.us/j/87538842786 Meeting Phone Number: (669) 900-9128 ID: 875 3884 2786# 如何提交公众评论意见：请通过电子邮件将您的评论意见发送至 Museum@ArcadiaCa.gov。必须在公布的会议时间前至少提前 30 分钟收到评论意见。您的电子邮件不得超过 300 个字。如需了解更多信息，请电洽博物馆，电话号码 (626) 574-5440。 Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Jeanne Roy, Jr., Chairperson Billie Tone, Vice Chairperson Virginia Blitz, Commissioner Dale Carter, Commissioner Carlos Reza, Jr., Commissioner PUBLIC COMMENTS In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Public comments can be submitted via the methods described in the COVID-19 Notice posted on this agenda. Under the Brown Act, the Arcadia Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Reopening/Covid-19 Update c. Curator’s Report and Updates d. Museum Education Coordinator’s Update e. Grants f. Interns and Volunteers g. Programs h. Exhibits i. Collections j. Flyers  Summer Enrichment Program  Oral History Project  Transcribe-a-thon  Senior Services Presentation Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of March 3, 2021 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, July 7, 2021 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report March- April 2021 Virtual Visitors to the Museum for March: 12,212 Facebook: 1,939 Instagram: 2,200 Twitter: 6,900 Website: 715 School Programs: 442 Virtual Programs: 16 Virtual Visitors to the Museum for April 1-21: 6,663 Facebook: 1,211 Instagram: 1,937 Twitter: 3,461 School Programs: 26 Virtual Programs: 28 HIGHLIGHTS The Museum continues to be closed due to the COVID-19 pandemic but is still active virtually with the community. The Museum was awarded the Honorary Service Award from the Arcadia Unified School District Parent Teacher Association in March. EXHIBITS Curator Stevy Acevedo has finished updating the permanent exhibits in the main gallery with new artifacts and exhibit labels. This exhibit space includes the history of Arcadia from the early inhabitants of Arcadia to the 1984 Summer Olympics. Public Works assisted the Museum with the installation of new iPad mounts in the exhibit space, including the Santa Anita Ranchers and Ross Balloon School exhibits, as well as a new kiosk in the Santa Anita Japanese Assembly Center. Curator Acevedo has also updated the Arcadia in the Movies exhibit. The exhibit has several movie and television show posters on display, as well as some movie props in the collection. Items include the vest of the character Tattoo from Fantasy Island and props from the television show Luck. The television in this section of the exhibit will also display over 150 movies and television shows filmed in the City of Arcadia. The Curator also updated the Women of Arcadia exhibit that used to only highlight past Mayor, Floretta K. Lauber. This updated exhibit will highlight past and present women that have made a difference in the community of Arcadia. Some of those individuals include Anita Baldwin, Clara Baldwin Stocker, Carol Libby, Mary Young, Mary Ball, and many more. Curator Acevedo was asked by Girl Scout Kira Camacho in early 2020 to be her Project Advisor for her Gold Award. Ms. Camacho created the Senior Series Project, collecting oral histories from residents in the City of Arcadia. Having to modify her original plans of creating a physical exhibit, Ms. Camacho created a virtual exhibit of her project. The virtual 2 launch of the exhibit is now live and you can find the virtual exhibit link on the Museum’s website: www.arcadiaca.gov/Museum COLLECTIONS Curator Acevedo continues to photograph the Anthony W. Wilkinson Collection letters and postcards since they are too fragile to scan. These letters are then uploaded to FromThePage where virtual volunteers help Museum staff transcribe them. The Friends of the Arcadia Museum has generously provided funds for a 6-month subscription to FromThePage for more pages to be uploaded and transcribed by the public. Since the beginning of this project in January 2021, there have been 313 pages transcribed from 43 collaborators and 1,919 hours and 33 minutes dedicated to the transcription of these letters and postcards. https://fromthepage.com/gilbmuseum/anthony-w-wilkinson-letter-collection An inventory of items donated during this time period:  Ms. Nguyen Tran donated 16 local restaurant menus from the City of Arcadia.  Ms. Darlene Besocke donated three scrapbooks on behalf of the Daughters of the American Revolution, Santa Anita Chapter. The scrapbooks cover the group's history from 2014-2015, 2016-2017, and 2018. These are to be included in the Museums’ current Daughters of the American Revolution Santa Anita Chapter Collection, donated in 2017. EDUCATION and PROGRAMMING Museum Education Coordinator Brittani Alberto held 16 school programs with 3rd grade classes from Holly Avenue Elementary, Hugo Reid Elementary, and Camino Grove Elementary, including one special needs class. Ms. Alberto has presented both Then vs. Now and Tongva Time school programs to these classes. Then vs. Now challenges students to think about how the past is different from the present, using photographs and artifacts from the Museum’s collection. Tongva Time requires students to follow along with the lesson to make Tongva English dictionaries. Because of virtual school programming and the pandemic, the Museum has had 422 virtual “visitors” to the Museum, many more than a traditional school year, due to the cost of buses. The Gilb Museum has continued to provide free educational kits every month for the year 2021. For the month of March, the Museum offered the Horses of Courses Kit and had 108 requests. In April, the Museum offered the Peacockle-Doodle-Doo Kit and has had 98 requested so far. Each kit is designed by Ms. Alberto and her educational intern Hanita Le, which includes a short lesson and historical photographs from the Museum’s archive. The Museum also had local Girl Scout Pearl Wong assist in preparing kits for the Museum’s May and June Plantastic kits, which will have soil and pumpkin seeds for children to plant. Ms. Alberto scheduled a Girl Scout Program with Daisy Troop 71181 on March 29. This troop is made up of seven Arcadia-area Scouts ages 5-7, and will have a monthly program with Ms. Alberto in July. 3 On March 13, the Museum had its first Virtual Transcribe-a-thon for the Anthony W. Wilkinson Collection of letters and postcards. The event was successful with the participation of 16 attendees in transcribing over 50 pages of letters and postcards in the collection. The Museum has dedicated a page to this project on the Museum’s website for others who would like to assist with the project.The next Transcribe-a-thon event will take place on June 12. The Museum had its first Virtual Trivia Night on April 3. The topic of the event was Lucky Baldwin in honor of his 193rd birthday. Arcadia Unified School District Teacher Kimberly Smith and Dale Carter won first place. They both came to the Museum to pick up their prizes, which included custom Gilb Museum face masks. The Senior Services Department at the Community Center has asked the Museum to participate in a partnership with them in providing a monthly presentation to Arcadia Senior Services patrons. Dale Carter presented on Santa Anita Depot on April 9 and had 21 participants in attendance. Laura Henneforth will present on Famous Arcadians on May 14. LA Metro has requested the Museum staff do a presentation to their seniors about the Gilb Museum and the history of Arcadia. This program will take place on May 6 and will be promoted to the five regions within the Greater Los Angeles Area. (San Gabriel Valley, Gateway Cities, West Side Central, South Bay Communities, and San Fernando Valley). ADMINISTRATION Curator Acevedo was awarded the Cataloging California Grant from the California State Library to help fund a paid internship to work on the Anthony Wilkinson Collection. This grant will help the collection be inventoried, digitized and curated. The Museum is currently in the process of hiring. Rebecca Andersen to assist with this project. Museum staff were notified that the Museum was also awarded the Getty Marrow Multicultural Undergraduate Internship Grant for two internships at the Gilb Museum: a Curation and Collections internship and an Education and Marketing internship. The Museum has begun to promote the Internships on Handshake, and the Museum’s website and social media platforms. The internships are full-time (40 hours/week) for a consecutive ten-week work period beginning June 7, 2021 and ending August 27, 2021. Curator Acevedo and Museum Education Coordinator Alberto have attended two Supervisor Orientations required by the Getty during the month of April. Curator Acevedo recently applied to the Southwest Oral History Association mini grant to help fund equipment to conduct more oral histories at the Museum. Angela Song, virtual intern, assisted in writing the grant. Although the review board was very impressed with the Museum’s application, there were many more applicants that need funding, and the Museum was not chosen. The review board encouraged the Museum to try again next year as they liked the proposal. The Gilb Museum staff has been awarded the Arcadia Council PTA Honorary Service Award. The committee was extremely impressed by the commitment of the Museum to continue to provide programs for the youth and community since COVID-19 struck in March of 2020. They were presented the award at the March PTA meeting with an introduction done by Library and Museum Director, Darlene Bradley. The Friends of the Arcadia Museum conducted their board meetings on March 4 and April 1 by Zoom. The Friends of the Museum were very successful with their membership drive. They have a total of 56 members and three of them are new Life Members. The Friends of the Arcadia Museum continue to support programs and projects at the Museum and have provided funds 4 for a 6-month subscription to FromThePage. The Friends also had a plaque created to display the Lifetime Members at the Museum, near the Donor Tree and entrance of the Museum. MARKETING Due to the closure to the public, Ms. Alberto continues to be active online by posting on the Museum’s various social media platforms, including Facebook, Twitter, Instagram, and YouTube. In doing so, the Museum is still able to be engaged with the community and grow its audience. In February 2021, the Museum began publishing a monthly e-newsletter for its subscribers through Mailchimp. The Museum can promote its virtual programs and exhibits, as well as future events. Community members can subscribe to the e-newsletter on the Museum’s website main page. VOLUNTEERS and INTERNS The Gilb Museum has begun recruiting new volunteers and has received applications for six new volunteers, two adult and four teen applicants, since making this opportunity available to community members. Since volunteers have not been allowed to volunteer in-person, they have been helping by completing virtual projects, such as the transcription of the Anthony W. Wilkinson collection, compiling kit statistics, and attending bi-monthly volunteer meetings. Angela Song continues to assist the Curator with grant writing during her virtual internship. They continue to work on future grants that the Museum can apply for funding internships, promoting programs, and to purchase essential curatorial supplies for the collection. Hanita Le, the Museum’s virtual Education Intern, continues to help Ms. Alberto create lesson plans for educational programming, design kits for preschoolers, and is helping to conduct Girl Scout programming. She is currently helping Ms. Alberto create the lesson plans for the Summer Enrichment Program. Museum Staff has created a new teen internship for the “Faces of Arcadia” Oral History Project. This internship will give the current teen volunteers the opportunity to learn new skills and assist in collecting oral histories from the Arcadia community. The Museum currently has nine teen interns who are part of this project. Staff is conducting several workshops and meetings to prepare the interns to begin the project. Curator Acevedo is currently contacting local civic groups that might be interested in the project, including the Arcadia Chinese Association. Volunteer hours: March 1- April 19: 391.51 hours FACILITIES Staff continues to monitor the climate, particularly the high humidity, in the collections room as well as the exhibit space. Public Works has assisted the Museum in installing new iPad mounts to the exhibit spaces. They also assisted the Museum in power washing the patio area at the Museum. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley V I R T U A L S U M M E R E N R I C H M E N T P R O G R A M T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E 3 8 0 W . H U N T I N G T O N D R I V E A R C A D I A , C A 9 1 0 0 7 M U S E U M @ A R C A D I A C A .G O V 6 2 6 .5 7 4 .5 4 4 0 / W W W .A R C A D I A C A .G O V /M U S E U M Jump in a time machine and explore Arcadia's past! Join Museum Education Coordinator Brittani Alberto to learn about different time periods on Arcadia's history. Live videos and free educational kits will be available for select weeks in the month of July. Supplies limited. Learn about the dinosaurs that were native to California, as well as plesiosaurs - ancient marine reptiles that are often confused for dinosaurs. Look at how Arcadia has changed over the years. This week will challenge participants to think about their legacy. Take a look at the early years of California as a state - from the wild West days to the Rancho Period. July 19 - 23: The Wild West and Early California Explore the history of Tongva Native Americans through their language and their food! July 26 - 30: Arcadia Today and Tomorrow T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : July 5 - 9: Dinos and Di-nots July 12 - 16: Arcadia's First Settlers Program is free! Contact us for more info F A C E S O F A R C A D I A O R A L H I S T O R Y P R O J E C T T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E 3 8 0 W . H U N T I N G T O N D R I V E A R C A D I A , C A 9 1 0 0 7 M U S E U M @ A R C A D I A C A .G O V 6 2 6 .5 7 4 .5 4 4 0 / W W W .A R C A D I A C A .G O V /M U S E U M T o p a r t i c i p a t e , g o t o : h t t p s ://f o r m s .g l e /q Q P Z C G a 2 G R m k x E g W A G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : J o i n t h e G i l b M u s e u m a n d p r e s e r v e t h e h i s t o r y o f A r c a d i a b y c o n t r i b u t i n g t o y o u r s t o r i e s t o t h e c o m m u n i t y o r a l h i s t o r y p r o j e c t . P a r t i c i p a t e i n 3 0 m i n u t e o r a l h i s t o r y i n t e r v i e w s o n t o p i c s r e l a t i n g t o A r c a d i a p a s t a n d p r e s e n t . T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E T R A N S C R I B E -A -T H O N H e l p t h e G i l b M u s e u m T r a n s c r i b e t h e A n t h o n y W . W i l k i n s o n C o l l e c t i o n ! T h e A n t h o n y W . W i l k i n s o n L e t t e r C o l l e c t i o n i s c o m p r i s e d o f a p p r o x i m a t e l y 7 0 0 l e t t e r s a n d p o s t c a r d s w h i c h w e r e w r i t t e n b y E d i t h H a r t z e l l G r a n d y , a f o r m e r C a l i f o r n i a -b a s e d a r m y m e d i c i n t h e U .S . C i v i l W a r . T h e l e t t e r s w e r e w r i t t e n b e t w e e n 1 8 6 0 a n d 1 9 6 0 a n d r e f l e c t l i f e i n S o u t h e r n C a l i f o r n i a . J o i n u s t o l e a r n h o w t o t r a n s c r i b e h i s t o r i c d o c u m e n t s a n d h e l p p r e s e r v e l o c a l A r c a d i a h i s t o r y ! S a t u r d a y , J u n e 1 2 | 1 0 A M The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 | Arcadiaca.gov/Museum Museum@ArcadiaCA.gov R E G I S T E R H E R E : H T T P S ://T I N Y U R L .C O M /4 D P 6 E A 2 N A R C A D I A W A L K O F F A M E Please register for this program in advance before May 13 Link: https://tinyurl.com/35ze3dbv Listen to a free presentation by local historian and Gilb Museum volunteer Laura Henneforth about the celebrities that got their start right here - in Arcadia, California! This talk will feature some established favorites such as Stevie Nicks and others that you may not have heard of yet. This program is provided in partnership by the Arcadia Senior Services Department and the Gilb Museum of Arcadia Heritage. F r i d a y , M a y 1 4 a t 1 0 a m MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, March 3, 2021 As part of the city of Arcadia’s COVID-19 transmission mitigation efforts, this meeting of the Arcadia Museum Commission was conducted by conference call. CALL TO ORDER – Chair Jeanne Roy called the meeting to order at 5:01 p.m. in a conference call. PLEDGE OF ALLEGIANCE – Chair Jeanne Roy ROLL CALL: Chair Jeanne Roy; Commissioners Dale Carter, Billie Tone, Virginia Blitz; City Council Liaison April Verlato; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto PUBLIC COMMENTS: No public comments were made REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: April Verlato noted City Council met the previous night and is moving forward for council elections in November 2022. City Council is also looking into amending chapter bylaws. The Arcadia Police Foundation received $30,000 donation for the K-9 program. The design for the Anita Baldwin statue was revealed at City Council. City Council also voted 5-0 for interim housing for individuals experiencing homelessness. Funds would come from Measure H and the state. Reports state that Arcadia has gone from 14 homeless persons in 2019 to 116 homeless persons in 2020. Ginny Blitz announced the FAM Board will convene tomorrow. The meeting last month was cancelled. FAM has received many donations and membership renewals. Dale Carter has a Speakers Bureau Talk scheduled on the topic of the Santa Anita Depot. Director’s Report: Director Bradley reported the Arcadia Historical Society is working on the William Parker Lyons History Lives Here sign and Anita Baldwin History Lives Here Sign. The Arcadia Historical Society will also be hosting Murder at the Baldwin Ranch fundraiser. Report from the Curator: Curator Acevedo reported that she is working on the Community Collections Virtual Exhibit and currently updating the Arcadia in the Movies section of the Museum. As for collections, the Museum is hosting the Anthony Wilkinson Collection on FromThePage, so people from around the globe can help the Museum transcribe documents. The Gilb Museum will also be partnering with the Arcadia Senior Services Department to give virtual presentations. Dale Carter, Laura Henneforth, Ms. Acevedo, and Ms. Alberto will all give presentations to members of the Arcadia community. Ms. Acevedo also reported the Gilb Museum received the Cataloging California Grant and has applied for the Getty Grant to receive funds for internships for the summer. The Gilb Museum was also awarded the PTA Honorary Services Award. Report from the Museum Education Coordinator: Education Coordinator Alberto updated the Commission on the work of the volunteers. The Museum’s volunteers have completed over 240 hours virtually. Ms. Alberto also reported that the Museum has over ten requests for virtual education programs with Arcadia-area elementary schools. The Gilb Museum will also be hosting a Lucky Baldwin-themed Trivia Night and a Transcribe-a-thon to recruit help for transcribing the Anthony Wilkinson Collection. Consent Calendar a. Approve the Regular Meeting Minutes of January 4, 2021 Recommended action: Approve Commission Member Tone moved to approve Consent Calendar Item “a”, which was seconded by Commission Member Carter, and carried on a voice vote. AYES: Chair Roy; Commissioners Carter, Tone & Blitz NOES: None ABSENT: None Adjournment Chair Roy adjourned the meeting at 5:45 p.m. to Wednesday, May 5, 2021 in the Museum Education Center, 382 W. Huntington Drive, Arcadia. Darlene Bradley, Director of Library and Museum Services Prepared by Brittani Alberto, Museum Education Coordinator