HomeMy WebLinkAboutItem 11g - Senior Meals Program
DATE: May 4, 2021
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
By: Gina Hernandez, Recreation Supervisor
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
TRIO COMMUNITY MEALS TO PROVIDE MEALS TO THE SENIOR
MEALS PROGRAM FOR FISCAL YEAR 2021-22 IN AN AMOUNT NOT
TO EXCEED $93,400
Recommendation: Approve
SUMMARY
The City of Arcadia Senior Nutrition Program provides a warm, healthy meal Monday
through Friday to approximately 90 seniors who pay $2.00 each and enjoy the social
interaction with others during lunch. A Professional Service Agreement was approved to
provide meals for Fiscal Years 2020-21 which included an option for two (2), one-year
extensions at the City’s discretion. The first-year contract with Bateman Community
Living, LLC d.b.a. Trio Community Meals will conclude on June 30, 2021. It is
recommended the City Council extend the Professional Services Agreement through
Fiscal Year 2021-22, for the first of the two (2), one-year extensions.
DISCUSSION
The congregate meals program is offered Monday through Friday at 11:30 a.m. to
adults, 55 years of age and older. The primary intent of the program is to meet one-third
of the participants’ daily nutritional intake and the menu pattern must uphold strict Los
Angeles County Department of Public Health standards. In addition, the program offers
a social outlet to participants and a way to reduce isolation by building friendship and
peer support.
TRIO Community Meals is the City’s current provider for FY 2020-2021, yet due to the
pandemic no meals have been served this Fiscal Year. TRIO Community Meals comes
highly recommended by various Senior Centers in the San Gabriel Valley. The caterer
kitchen in California is based in Azusa, California and typically serves about 50,000
senior meals per week in numerous locations and is well equipped to continue providing
service to the City of Arcadia.
The current contract provides the City of Arcadia the option to renew the contract for a
maximum of two (2), one-year extensions. FY 2021-22 would be the first renewal of the
Extension to the Professional Services Agreement with TRIO Community Meals
May 4, 2021
Page 2 of 2
potential two (2), one-year extensions. The proposed fee from TRIO Community Meals
is $4.26 and would not increase the current fee of $2.00 per meal for anyone over 55
years of age.
Although it is difficult to project the popularity of this program over the next fiscal year
because of the COVID-19 modifications, the Recreation and Community Services
Department intends to serve 22,000 senior meals. The Recreation and Community
Services Department will determine the most effective and safe way to serve the
seniors, with multiple seating times or grab and go meals options under consideration.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The fee for lunch is $2.00 per meal, while the cost of purchasing the meals from the
vendor will be $4.26. The $2.26 difference is offset by CDBG Funds and the General
Fund as shown below.
Direct CDBG Funding $34,700
General Fund Request $14,700
$2 Fee Paid per Meal $44,000
Total Amount for Senior Meals $93,400
RECOMMENDATION
It is recommended that the City Council determine that this action is exempt under the
California Environmental Quality Act (“CEQA”); and authorize and direct the City
Manager to approve a one year extension to the Professional Services Agreement with
TRIO Community Meals to provide the senior meals program for FY 2021-22 in an
amount not to exceed $93,400.
Attachment: Proposed Amendment No. 1 to the Professional Services Agreement
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT FOR THE CONGREGATE SENIOR MEALS PROGRAM
This Amendment No. 1 (“Amendment No. 1”) is hereby entered into by and
between the City of Arcadia, a municipal corporation of the State of California, and
Bateman Community Living, LLC d.b.a. TRIO Community Meals, a Sole Proprietorship,
with respect to that certain Professional Services Agreement between the Parties dated
July 21, 2020 (“Agreement”).
The Parties agree as follows:
1. Section 5 of the Agreement is amended by extending the Term from July
1, 2021 through June 30, 2022 (“Extended Term”).
2. Section 2.a of the Agreement is amended to provide that for the Extended
Term, the Compensation, is amended as referenced in the attached
Exhibit “C”.
3. All terms and provisions of the Agreement not amended by this
Amendment No. 1 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 1 on the date
set forth below.
CITY OF ARCADIA BATEMAN COMMUNITY LIVING, LLC d.b.a. TRIO COMMUNITY MEALS By: By: Dominic Lazzaretto John Kirk City Manager Managing Director Dated: Dated: ATTEST: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Sara Somogyi, Director of City Attorney Recreation & Community Services
January 26, 2021
City of Arcadia
365 Campus Drive
Arcadia, Ca 91007
Hi Gina,
We are very pleased to be in business with City of Arcadia and we look forward to your Congregate Dining program
opening soon.
We appreciate the opportunity you have given Trio Community Meals in being your food service provider. Our
Amendment is due.
As you know, the rise of inflation and our new safety and sanitation cost we continue to provide excellent service
with extreme challenges in meeting our financial goals.
In review of the CPI Index - Food Away from Home Category for your Region rose 4.8%. We value our partnership
and are requesting a CPI Increase of 3%.
Below is the outline of our rates:
CURRENT RATE PROPOSED NEW RATE
$4.14 $4.26
Trio Community Meals is proud to be serving the City of Arcadia and we thank you for the opportunities you have
given us.
Together, we continue to build a strong relationship and partnership to provide excellent quality meals with
extraordinary service.
Please do not hesitate to call or me or send an e-mail if you have any questions or concerns.
Sincerely,
Lisa Jackson
Regional Manager
Exhibit "C"