Loading...
HomeMy WebLinkAboutItem 11g - Senior Meals Program DATE: May 4, 2021 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services By: Gina Hernandez, Recreation Supervisor SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRIO COMMUNITY MEALS TO PROVIDE MEALS TO THE SENIOR MEALS PROGRAM FOR FISCAL YEAR 2021-22 IN AN AMOUNT NOT TO EXCEED $93,400 Recommendation: Approve SUMMARY The City of Arcadia Senior Nutrition Program provides a warm, healthy meal Monday through Friday to approximately 90 seniors who pay $2.00 each and enjoy the social interaction with others during lunch. A Professional Service Agreement was approved to provide meals for Fiscal Years 2020-21 which included an option for two (2), one-year extensions at the City’s discretion. The first-year contract with Bateman Community Living, LLC d.b.a. Trio Community Meals will conclude on June 30, 2021. It is recommended the City Council extend the Professional Services Agreement through Fiscal Year 2021-22, for the first of the two (2), one-year extensions. DISCUSSION The congregate meals program is offered Monday through Friday at 11:30 a.m. to adults, 55 years of age and older. The primary intent of the program is to meet one-third of the participants’ daily nutritional intake and the menu pattern must uphold strict Los Angeles County Department of Public Health standards. In addition, the program offers a social outlet to participants and a way to reduce isolation by building friendship and peer support. TRIO Community Meals is the City’s current provider for FY 2020-2021, yet due to the pandemic no meals have been served this Fiscal Year. TRIO Community Meals comes highly recommended by various Senior Centers in the San Gabriel Valley. The caterer kitchen in California is based in Azusa, California and typically serves about 50,000 senior meals per week in numerous locations and is well equipped to continue providing service to the City of Arcadia. The current contract provides the City of Arcadia the option to renew the contract for a maximum of two (2), one-year extensions. FY 2021-22 would be the first renewal of the Extension to the Professional Services Agreement with TRIO Community Meals May 4, 2021 Page 2 of 2 potential two (2), one-year extensions. The proposed fee from TRIO Community Meals is $4.26 and would not increase the current fee of $2.00 per meal for anyone over 55 years of age. Although it is difficult to project the popularity of this program over the next fiscal year because of the COVID-19 modifications, the Recreation and Community Services Department intends to serve 22,000 senior meals. The Recreation and Community Services Department will determine the most effective and safe way to serve the seniors, with multiple seating times or grab and go meals options under consideration. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The fee for lunch is $2.00 per meal, while the cost of purchasing the meals from the vendor will be $4.26. The $2.26 difference is offset by CDBG Funds and the General Fund as shown below. Direct CDBG Funding $34,700 General Fund Request $14,700 $2 Fee Paid per Meal $44,000 Total Amount for Senior Meals $93,400 RECOMMENDATION It is recommended that the City Council determine that this action is exempt under the California Environmental Quality Act (“CEQA”); and authorize and direct the City Manager to approve a one year extension to the Professional Services Agreement with TRIO Community Meals to provide the senior meals program for FY 2021-22 in an amount not to exceed $93,400. Attachment: Proposed Amendment No. 1 to the Professional Services Agreement AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR THE CONGREGATE SENIOR MEALS PROGRAM This Amendment No. 1 (“Amendment No. 1”) is hereby entered into by and between the City of Arcadia, a municipal corporation of the State of California, and Bateman Community Living, LLC d.b.a. TRIO Community Meals, a Sole Proprietorship, with respect to that certain Professional Services Agreement between the Parties dated July 21, 2020 (“Agreement”). The Parties agree as follows: 1. Section 5 of the Agreement is amended by extending the Term from July 1, 2021 through June 30, 2022 (“Extended Term”). 2. Section 2.a of the Agreement is amended to provide that for the Extended Term, the Compensation, is amended as referenced in the attached Exhibit “C”. 3. All terms and provisions of the Agreement not amended by this Amendment No. 1 are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 1 on the date set forth below. CITY OF ARCADIA BATEMAN COMMUNITY LIVING, LLC d.b.a. TRIO COMMUNITY MEALS By: By: Dominic Lazzaretto John Kirk City Manager Managing Director Dated: Dated: ATTEST: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Sara Somogyi, Director of City Attorney Recreation & Community Services January 26, 2021 City of Arcadia 365 Campus Drive Arcadia, Ca 91007 Hi Gina, We are very pleased to be in business with City of Arcadia and we look forward to your Congregate Dining program opening soon. We appreciate the opportunity you have given Trio Community Meals in being your food service provider. Our Amendment is due. As you know, the rise of inflation and our new safety and sanitation cost we continue to provide excellent service with extreme challenges in meeting our financial goals. In review of the CPI Index - Food Away from Home Category for your Region rose 4.8%. We value our partnership and are requesting a CPI Increase of 3%. Below is the outline of our rates: CURRENT RATE PROPOSED NEW RATE $4.14 $4.26 Trio Community Meals is proud to be serving the City of Arcadia and we thank you for the opportunities you have given us. Together, we continue to build a strong relationship and partnership to provide excellent quality meals with extraordinary service. Please do not hesitate to call or me or send an e-mail if you have any questions or concerns. Sincerely, Lisa Jackson Regional Manager Exhibit "C"