No preview available
HomeMy WebLinkAboutItem 11h - Annual Concrete Repairs ProjectContract for Annual Concrete Repairs Project May 4, 2021 Page 1 of 3 DATE: May 4, 2021 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer SUBJECT: CONTRACT WITH CT&T CONCRETE PAVING INC. FOR THE FISCAL YEAR 2020-21 ANNUAL CONCRETE REPAIRS PROJECT IN THE AMOUNT OF $61,145 Recommendation: Approve SUMMARY As part of the City’s Annual Asphalt and Concrete Program, the Public Works Services Department (“PWSD”) is preparing to repair damaged curbs, gutters, and cross gutters along various residential streets within the City. To ensure that the City is receiving the most competitive prices and quality service for this work, the PWSD conducted a formal bid. CT&T Concrete Paving Inc. submitted the lowest responsive bid. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with CT&T Concrete Paving Inc. for the Fiscal Year 2020-21 Annual Concrete Repairs Project in the amount of $61,145. BACKGROUND The PWSD is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. In 1999, as part of the Pavement Management Program, the condition of all City streets was assessed, and an Annual Asphalt and Concrete Repair Program was established. As part of this program, street surfaces that are cracked are slurry sealed, and concrete curbs, gutters, and pavement areas that have been damaged are repaired. More specifically, the concrete repairs portion of the program includes identifying and prioritizing replacement of curbs, gutters, and cross gutters in the areas shown on the attached Project Location Map (Exhibit “A”). In addition, handicap curb ramps will be installed at various locations in the project area to remove barriers to sidewalk accessibility. The work plan and budget are included in the Fiscal Year 2020- 21 Capital Improvement Program as part of the Pavement Rehabilitation Program. Contract for Annual Concrete Repairs Project May 4, 2021 Page 2 of 3 DISCUSSION A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid packages were provided to contractors that perform this type of work. On March 30, 2021, the City Clerk received nine sealed bids, with the following results: Rank Bidder Location Bid Amount 1. CT&T Concrete Paving Inc. Diamond Bar, CA $ 61,145 2. Grigolla & Sons Const. Co. Inc. San Dimas, CA $ 67,200 3. GM Sager Construction Co. Inc. Pomona, CA $ 68,000 4. Onyx Paving Co., Inc. Anaheim, CA $ 69,000 5. FS Contractors, Inc. Sylmar, CA $ 69,210 6. CJ Concrete Construction, Inc. Santa Fe Springs, CA $ 70,950 7. Gentry General Engineering, Inc. Rancho Cucamonga, CA $ 83,220 8. Vido Samarzich, Inc. Rancho Cucamonga, CA $ 91,375 9. Minako America Corporation Gardena, CA $ 161,000 Bid documents were reviewed for content and the Contractor’s background and recent projects were investigated. Based on this review, it has been determined that CT&T Concrete Paving Inc. is the lowest responsive bidder for this work and is a qualified contractor for the project. CT&T Concrete Paving Inc. has successfully completed similar projects for the Cities of Brea, Chino, Manhattan Beach, Ontario, Placentia, and San Clemente. ENVIRONMENTAL ANALYSIS This project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act since the project consists of the maintenance of existing public streets and does not involve expansion of the existing use of the streets. FISCAL IMPACT The work plan and budget for the Fiscal Year 2020-21 Annual Concrete Repairs Project is included in the Fiscal Year 2020-21 Capital Improvement Program as part of the Pavement Rehabilitation Program. Funds in the amount of $1,100,000 were budgeted in the Fiscal Year 2020-21 Pavement Rehabilitation Program budget. The project’s total contract cost is $61,145. RECOMMENDATION It is recommended that the City Council determine that this project is considered a Class 1 exemption as defined in Section 15301(c) under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Contract with CT&T Concrete Paving Inc. for the Fiscal Year 2020-21 Annual Concrete Repairs Project in the amount of $61,145. Contract for Annual Concrete Repairs Project May 4, 2021 Page 3 of 3 Attachments: Exhibit “A” - Project Location Map Proposed Contract CITY OF ARCADIA 2020/2021 ANNUAL CONCRETE REPAIRS PROJECT PROJECT NO.: 55331021 BETWEEN CITY OF ARCADIA AND CT&T CONCRETE PAVING INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and CT&T CONCRETE PAVING, INC., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: 2020/2021 Annual Concrete Repairs Project / Project No. 55331021 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within forty-five (45) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of SIXTY-ONE THOUSAND, ONE HUNDRED FORTY-FIVE DOLLARS AND NO CENTS ($61,145.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Performance Bond Contract - 2 Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager CT&T CONCRETE PAVING INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Stephen P. Deitsch City Attorney