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HomeMy WebLinkAboutItem 10c - Purchase CNG Vactor Sewer Jet Rodder TruckPurchase CNG Vactor Sewer Jet Rodder Truck May 18, 2021 Page 1 of 3 DATE: May 18, 2021 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent SUBJECT: PURCHASE ORDER WITH HAAKER EQUIPMENT COMPANY FOR THE PURCHASE OF ONE 2022 CNG VACTOR SEWER JET RODDER TRUCK IN THE AMOUNT OF $533,458.95 Recommendation: Approve SUMMARY The Fiscal Year 2019-20 Equipment Acquisition Budget provides for replacement of a 2007 sewer truck in the Public Works Services Department (“PWSD”) that meets the criteria for replacement in the Vehicle Replacement Program. After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring this vehicle and receive the best price possible. It is recommended that the City Council approve a Purchase Order with Haaker Equipment Company for the purchase of one 2022 Compressed Natural Gas (“CNG”) Vactor 2110 Plus Sewer Jet Rodder truck in the amount of $533,458.95. DISCUSSION The existing 2007 sewer jet rodder truck has been in service for more than 14 years and meets the age and hours criteria in the City’s Vehicle Replacement Program. Due to its age and heavy usage, the 2007 sewer truck requires a considerable amount of maintenance to remain operational. The maintenance cost for the past three years is approximately $18,000. Additionally, the 2007 sewer truck is equipped with a diesel engine that is no longer compliant with Rule 1196 of the South Coast Air Quality Management District (“SCAQMD”). The Rule requires that public fleet vehicles with non- compliant diesel engines purchased after July 1, 2002, must be replaced with an alternative fueled vehicle by April 30, 2022. Replacing the current sewer truck with a CNG fueled vehicle will meet this SCAQMD mandate. Purchase CNG Vactor Sewer Jet Rodder Truck May 18, 2021 Page 2 of 3 The sewer jet rodder truck is a vital piece of equipment and is used daily by the PWSD’s sewer crew for scheduled sewer cleaning activities and emergency sewer backups. The new 2022 Vactor 2110 Plus sewer jet rodder truck will have several advantages over the existing truck, both environmentally and functionally. This sewer truck utilizes an extremely high pressure, low volume water jet system to keep water consumption to a minimum. The existing diesel-powered sewer truck has a relatively small debris body, which requires multiple trips to dump collected debris. The new sewer truck will feature a large 10 cubic yard debris body that will substantially reduce the amount of time spent transporting and dumping debris. Additionally, the new sewer truck features wireless controls that enable the operator to control the jet rodder system from the safest and most efficient position possible, whereas the existing controls are fixed, which occasionally requires the operator to be close to oncoming traffic in the streets. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell while still remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase vehicles and equipment at a lower cost than traditional competitive bidding. Cooperative purchasing agreements also leverage economies of scale to enable vendors to provide goods at reduced costs. Sourcewell awarded a contract to Vactor Manufacturing for a series of specialized sewer maintenance vehicles with related equipment and accessories. The Sourcewell contract pricing was compared to a recent public bid that was conducted by the City of Glendale for a similar vehicle. The pricing offered in the Sourcewell contract was found to be lower than the bids received by the City of Glendale. The bidding process and the contract with Vactor Manufacturing have been reviewed by the PWSD and it has been determined to meet the City’s procurement requirements. A copy of the agreement between Sourcewell and Vactor Manufacturing is attached. Haaker Equipment Company is the local dealer for Vactor equipment and has been authorized to utilize the Sourcewall contract for equipment sales. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The cost for the 2022 Vactor 2110 Plus Sewer Jet Rodder Truck is $533,458.95. Additional safety lighting and communication outfitting will be required at a cost of approximately $4,000. Funds in the amount of $565,800 have been budgeted in the Fiscal Year 2019-20 Equipment Replacement Fund for the purchase of this vehicle. Purchase CNG Vactor Sewer Jet Rodder Truck May 18, 2021 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Haaker Equipment Company for the purchase of one 2022 CNG Vactor 2110 Plus Sewer Jet Rodder Truck in the amount of $533,458.95. Attachments: Haaker Equipment Company Pricing Proposal Sourcewell Contract 2070 North White Avenue, La Verne, California 91750 (909) 598-2706 ~ FAX (909) 598-1427 ~ haaker.com PROPOSAL April 14, 2021 TO: CITY OF ARCADIA ATTN: Mr. Tyler Polidori 11800 Goldring Road General Services Superintendent Arcadia CA 91006 626-254-2710 / tpolidori@ArcadiaCA.gov In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the NJPA Cooperative Purchasing Agreement – Contract #022014-FSC. ONE NEW CNG VACTOR 2110 PLUS JET RODDER 10-Cubic Yard Capacity with Roots 15” Positive Displacement Blower, 1000 Gallons of Water, Mounted on a 2022 Freightliner 114SD 320 Chassis. Equipped with all Standard and Optional Equipment listed: Standard Equipment Included: · 48" x 22" x 24" Curb Side Aluminum Toolbox · Aluminum Fenders · Mud Flaps · Electric/Hydraulic Four Way Boom · Color Coded Sealed Electrical System · Intuitouch Electronic Package · Double Acting Dump Hoist Cylinder · Handgun Assembly w/35' x 1/2" Hose w/Quick Disconnects · 3" Y-Strainer at Water Pump Inlet · Ex-Ten Steel Cylindrical Debris Tank · Flexible Hose Guide · 30 Deg. Sand Nozzle w/Carbide Inserts · 30 Deg. Sanitary Nozzle w/Carbide Inserts · 15 Deg. Penetrator Nozzle w/Carbide Inserts · Nozzle Storage Rack · Vacuum Tube Storage: Rear Door (2) Pipe · 1" Nozzle · 10' Leader Hose · Flat Rear Door w/Hydraulic Locks and Door Power- up/Down, Open/Close Feature · Dual 10" Stainless Steel Float Shut Off System/Rear Mounted · Debris Body Vacuum Relief System · Debris Deflector Plate · 48" Dump Height · Water Sight Gauge PS · Liquid Float Level Indicator · Boom Transport Post Storage · 3" Y-Strainer @ Water Pump w/3" Drain Valve · Performance Package: (Hyd Variable Flow, Dual PTO's. Dual Hyd. Pumps) · 1" Water Relief Valve for Vactor Water Pump · Stainless Steel Microstrainer · Blower Air Shift Controls · Hydraulic Cooling Package · Midship Handgun Coupling · Side Mounted Water Pump · Hose Wind Guide (Dual Roller) · Hose Reel Manual Hyd. Extend/Retract · Hose Reel Chain Cover (Full) · Tachometer/Chassis Engine W/Hourmeter · Circuit Breakers · LED Lights. Clearance, Back-Up, Stop, Tail & Turn · Tow Hooks, Front and Rear · Electronic Back-Up Alarm · Hydraulic Tank Shutoff Valves · 8" Vacuum Pipe Package · Emergency Flare Kit · Fire Extinguisher 5 Lbs. · Fixed Rear Door Pipe Rack, 8" Pipe · Low Water Alarm with Water Pump Flow Indicator · Front Joystick Boom Control · Rodder System Accumulator- Jack Hammer on/off control w/ manual valve · Digital Hose Footage Counter · Water Pump Hour Meter · PTO Hour Meter · Hydraulic Oil Temp Alarm · Digital Water Pressure Gauge Optional Equipment Included: · Stainless Steel Cage for Float Shut Off System · Roots 824-16" Hg. Blower · 180 Degree Rotation, 10 Ft. Hydraulic Telescoping Boom, Front Loading 8" Suction Hose · 60 GPM Variable Flow Water System · 3000 PSI Water Pressure · Hydraulic Extending/Rotating 15" Hose Reel (1" x 800') Capacity · Module Paint, Dupont Imron Elite - Sanded Primer Base · Debris Body Flush Out System · 6" Butterfly Valve, Rear Door, 3:00 Position · 6" Knife Valve w/Cam-Loc, Rear Door, 6:00 Position · Standpipe and Screen for 6:00 Port · Externally Mounted Trash Pump w/Screen · Pump Off Plumbing to Front, Outlet Location will be dependent on supplied chassis · Centrifugal Separators · Folding Pipe Rack, Curbside, 8" Pipe · Folding Pipe Rack, Street side, 8" Pipe · Rear Door Splash Shield · Lube Manifold · Plastic Lube Chart · Final Filter and Silencer Ball Valve Drains · Hot Shift Blower Drive · Grate Lifting Hook, Installed on Boom · Wireless Controls, including hose reel controls · Handgun Couplers, Front and Rear · Hydro Excavation Kit - Includes Lances, Nozzles, Storage Tray, and Vacuum Tubes · Rodder Hose Pinch Roller · High Pressured Hose Reel · Rodder Pump Drain Valves · Waterproof, Rechargeable, Wireless, Handheld, LED Spot Light w/12V Charger and Plug · LED Mid-Ship Turn Signals · Worklights (2), LED, Telescoping Boom · Worklights (2), LED, Rear Door · Worklight, LED, Operators Station · Worklight, LED, Hose Reel Manhole · Worklight, LED, Curb Side · Worklight, LED, Street Side · Hose Reel Wrapped for Delivery · Toolbox, Front Bumper Mounted, 16 x 12 x 18 w/ (2) LED Side Markers · (4) Long Handle Tool Storage Locations behind Cab · Camera System, Front, Rear and Both Sides · Safety Cone Storage Rack - Post Style · Digital Water Level Indicator · Digital Debris Body Level Indicator · Door Stripe Material, Reflective Tape · Vactor Standard Manual and USB Version · ¾” x 800’ Piranha Sewer Hose, 3000 PSI · Battery Disconnect Switch · Whelen LED Light Package with directional front light bar, 6 LED corner strobes and TA1652   rear Arrowstick plus 4 extra strobes NJPA Unit Price: ................................................................................................ $ 493,615.00 NJPA Discount: .................................................................................................($ 9,752.00) Subtotal: .............................................................................................................. $ 483,863.00 Sales Tax (10.25%)............................................................................................. $ 49,595.95 TOTAL UNIT PRICE, FOB: ARCADIA, CA: ............................................ $ 533,458.95 THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good until 60 Days. Cost increases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documente d. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted. DELIVERY: 210-270 Days TERMS: Net 30 We appreciate the opportunity to present this proposal and look forward to being of further and continued service. HAAKER EQUIPMENT COMPANY ACCEPTED BY: BY: Chuy Vallejo DATE: