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Home My WebLink AboutLB Agenda: 05/20/2021CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, May 20, 2021 4:30 p.m. Location: Arcadia Public Library, Cay Mortenson Auditorium, 20 W. Duarte Road, Arcadia COVID-19 As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, the meeting of the Arcadia Public Library Board of Trustees will be offered virtually on Go To Meeting as well as in person. Citizens may physically attend; however, CDC guidelines will be adhered to. Per the Brown Act, the public will be provided the ability to make public comments. A conference line has been established to enable the public to observe the meeting by teleconference. However, public comment will only be accepted by email. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/220037789 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 220-037-789 How to Submit Public Comment: Please submit your comments by email to PublicLibrary@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. Please contact the Administration Office at (626) 821-5573 for more information. COVID-19（新冠病毒肺炎）作为阿卡迪亚市缓解 COVID-19 传播工作的一部分，阿卡迪亚公共图书馆董事会的会议将以 Go To Meeting 在线会议和亲自参加的双重方式举行。市民可以亲自到会，但需遵守美国疾病控制与预防中心（CDC）的指导方针。根据 Brown Act（布朗法案）的规定，民众能够进行公开评论。我们已设立了一条电话会议线，以便民众通过电话会议听取会议内容。但公开评论只能以电子邮件的方式接受。请通过您的电脑、平板电脑或智能手机参加本次会议。 https://global.gotomeeting.com/join/220037789 您也可以打电话参加会议。美国： +1 (571) 317-3122 会议代码：220-037-789 如何提交公开评论：请将您的评论以电子邮件的方式发送至 PublicLibrary@ArcadiaCa.gov。评论必须在公布的会议时间前至少 30 分钟送达。您的电子邮件不应超过 300 个词。如需了解更多信息，请拨打(626) 821-5573 联系行政办公室。 Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Barbara Delphey, Chair Janet HasBrouck, Chair Pro-Tempore Miriam Carter, Trustee Alice Wang, Trustee Elizabeth Renfrew, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Summer Reading Program c. Monthly Statistical Report: April 2021 d. Monthly Report Narrative: April 2021 e. Financial Report: April 2021 f. COVID-19 Updates g. Library Building Open Hours h. Staff Update i. Staff Report j. Gilb Museum of Arcadia Heritage k. Flyers/articles/posters/attachments  Children’s Room May 2021 Calendar  Welcome Back!  Summer @ Your Library! o Adult Program o Teen Program  Adult Recess At Home Edition  Bad Art Contest CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of April 15, 2021 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to June 17, 2021 at 4:30 p.m. in the Cay Mortenson Auditorium Room of the Library, 20 W. Duarte Road, Arcadia. April Fiscal Year to Date April April Average 2021 2020-21 2019-20 2020 2019 2018-20 CIRCULATION Gate count 0 0 324,128 0 41,453 13,818 Circulation 14,250 168,530 670,270 12,400 82,540 36,397 Adult 2,254 24,713 105,555 1,259 12,906 5,473 Teen 494 4,837 16,777 289 2,253 1,012 Juvenile 6,091 62,648 294,371 3,336 38,419 15,949 Digital Collection 5,305 66,612 53,893 7,516 4,372 5,731 In-House Use check-ins 106 9,720 200,886 0 24,590 8,232 *Express Check 5 411 173,364 19 12,463 4,162 Registrations 122 1,336 2,650 61 335 173 Overdues 42 436 2,017 0 242 95 Reserves 7,059 71,186 12,205 673 1,256 2,996 TECHNICAL SERVICES Materials cataloged 1,090 9,179 10,131 842 1,313 1,082 Materials discarded 766 13,632 22,672 4,639 1,570 2,325 Interlibrary loan (ILL) 0 0 322 0 59 20 Bindery 31 143 233 0 42 24 Serials Processed 330 3,906 4,246 425 415 390 ADULT SERVICES Reference questions 1,268 14,158 24,535 784 4,164 2,072 Total Reference 804 8,334 12,067 261 2,211 1,092 Total Other 464 5,824 12,468 523 1,953 980 Adult Programs (virtual) 5 48 125 5 10 7 Views 451 3,483 2,601 130 461 347 Teen Programs (virtual) 2 16 70 0 9 4 Views 183 1,507 4,677 0 318 167 24/7 Reference email 36 525 2,505 2 369 136 CHILDREN'S SERVICES Reference questions 127 2,155 18,207 62 2,973 1,054 Total Reference 77 1,414 12,986 14 2,179 757 Total Other 50 731 5,221 48 794 297 Special programs (virtual) 1 65 76 0 9 3 Views 5 1,278 3,851 0 292 99 Storytime/Class Visits/Scouts 5 67 107 2 20 9 Views 74 1,041 5,360 188 942 401 STATISTICS Volunteer Hours 132 918 5,300 6 752 297 Website Visits 9,292 84,690 28,935 0 7,019 5,437 Other Service Point questions 14 8,031 12,604 15 2,044 691 REVENUES Fines & Fees 1,946.93$ 10,641.79$ 29,585.29$ 628.53$ 4,429.23$ 2,334.90$ Auditorium -$ -$ 6,225.00$ -$ 1,575.00$ 525.00$ Lost books 392.11$ 1,670.39$ 4,633.33$ 65.94$ 580.37$ 346.14$ ECC Registrations -$ -$ 2,340.00$ -$ -$ Gifts & grants 35,000.00$ 59,971.18$ 79,386.06$ -$ -$ 11,666.67$ Passport Services 7,530.00$ 27,259.45$ 49,690.00$ -$ 12,440.00$ 6,656.67$ Total 44,869.04$ 99,542.81$ 171,859.68$ 694.47$ 19,024.60$ 21,529.37$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2020-21 Information & Materials Management Program & Collection * Self-check machines down, no stats available. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – APRIL 2021 Highlights: With three updates to the L.A. County Health Department orders between April 17 and April 30, the Library continued to pivot for reopening the building on May 3. A Reopening Task Force, made up of supervisors and Passport Services staff, discussed the many facets of reopening within a few parameters set up by Administration. The Task Force looked at everything from seating, spacing, and computers, to signage, updating the website, and press releases, and made their recommendations to Administration. Almost all of the recommendations have been put in place and staff had their first in-person all-staff meeting on April 27 to walk through each public area and learn from each other what would stay the same and what would be different. It was an opportunity to learn about each section’s available services and physically walk the building to see the safety precautions put in place to keep the public and staff as safe as possible. Staff were also provided with resources and virtual training opportunities to prepare for reopening the building. Administration worked on the website, signage, and press releases with the goal of having everything in place on April 29. Library staff were saddened to learn that Doris Selmer, longtime employee, Friends of the Library Board member and volunteer passed away. After retiring, she volunteered six days a week, sorting, pricing, and stocking the Friends bookstore. Adult Programs, Classes, Technology Literacy, and Events: Adult Services offered a new month-long program in April: Money Smart, a self- paced financial literacy program carefully crafted to educate participants on money and finance basics. Both Money Smart and Money Smart for Teens were well-received by the community. Adult Recess aired on April 6 and taught advanced weaving. Craft kits were provided for interested patrons. Six customers took advantage of the craft kits and 129 viewed the program on Instagram and Facebook. In response to patron feedback, the Adult Learning Lab program was reimagined in an asynchronous class format, in which customers could watch the prerecorded class and draw on supplementary materials online at their convenience. Class videos can be accessed on the Library’s YouTube Channel. Business Research: Start-up & Beyond was the first class to be taught in this format; to date it has been viewed 13 times. Discover Library Materials and Collections was also filmed and shared in April, with four views to date. Microlessons are shared through the Library’s other social media to promote the Learning Labs with class previews. A Business Research microlesson was posted in April: viewers were shown how to conduct basic market saturation research. This microlesson was well-received, with 77 views on Instagram and 49 on Facebook. The microlesson for Discover Library Materials & Collections, which focused on how to conduct an advanced search for TV shows in the Library’s April Activity Front Door Pick-Ups: 2,119 Physical Items Checked Out: 7,751 eBooks/Audiobooks/Magazines Downloaded: 4,658 Virtual Programs/Attendance: 13/714 Passports Issued: 180 2 catalog, was watched by 119 on Instagram and 48 on Facebook. The online edition of the International Film Program aired on April 21. Patrons were encouraged to watch The 100 Year- Old Man Who Climbed Out the Window and Disappeared on Kanopy. The experience was rounded out with thought-provoking questions that viewers might discuss with their friends and family. Two sessions of Bookish, the adult book group, discussed Time and Again, by Jack Finney. Teen Programing: Make-it or Bake-it in April showed Teen Advisory Group (TAG) volunteers demonstrating how to make their own tie-dye t-shirts. The TAG video was viewed 180 times on social media since mid-April. Children’s Programming and Services: Spring Activity Packets were distributed to 750 families in early April and contained a spring-themed craft, activity sheets, a reading list, and a small giveaway. There were 86 entries, by children ages 3 to 14, for the Library’s annual Bookmark Contest based upon the theme, “Reading Colors Our World”. The entries will be judged by Library staff and the winning bookmarks will be printed and distributed throughout summer. The Family Reading Program concluded with 89 children, seven teen, and 25 adult participants reading and logging 1,583 book titles. This month’s Funology Live! program, hosted by staff on Zoom, showed tweens how to create salt art using watercolors, glue, and salt. Parents expressed their gratitude for the program, writing, “Thanks so much for offering the salt art virtual event yesterday, my daughter really enjoyed it!” and “Thank you so much for hosting Funology program today. Esther was very happy she learned a new art.” Customer Services: Front-door pick-up and online holds continued to be popular as staff prepares for reopening on May 3. Staff processed 7,059 holds and scheduled 2,119 front door pick-ups. The busiest days were Monday, 4/26, with 389 requests for items, and Monday, 4/12 with 122 front-door pick-ups. In addition, Account Services staff continues to assist Children’s and Adult/Teen Services with distributing materials for programs and prize pick-ups at the entrance to the building. Passport Services processed 180 passports in April, down from March. Staff report that a significant factor in this small decline is that customers are finding it so difficult to get appointments regionally, that they are booking appointments anywhere and then actually going to the time slot they can book the soonest: unfortunately, they do not call to cancel their existing appointment with the Library’s Passport Office. Demonstrating this, the number of telephone calls handled in April was 712—up from 407 in March—but only 180 passports were processed. Staff are working to resolve this issue. Collections: Children’s services staff processed 80 Book Bundle requests throughout the month. Cataloging and Acquisitions staff began a new project focusing on Teen Manga materials. Information Services created a new Location (“Teen Manga”) and Item Type (“Manga”) in the Koha database. All materials are being pulled from the shelf, re-cataloged as needed to bring the bibliographic records up to current standards and reprocessed to include new spine labels. Staff then changed the location and item type. The location change and spine labels enable patrons, staff, and especially Library aides to find and re-shelve materials in their special location. The new item type will enable reports to be run on the collection. The most popular item in the Adult collection again this month was The Midnight Library, by Matt Haig. The most popular title in the 3 Children’s collection this month was Dog Man: Mothering Heights, by Dav Pilkey. The top teen title was the graphic novel series One piece, by Eiichiro Oda. Shelving Management completed shelf-reading the entire collection this month. Chromebooks circulated nine times in April. Facilities and Technology: Information Services has taken all the precautionary measures for the re-opening, spacing out the computer equipment and copiers, and developing temporary procedures for the re-opening of the library. Information Services staff worked with City IT, Bibliotheca, and Bywater Solutions to help with the connection issues the self-checkout machines were experiencing. The online credit card payment system processed 90% of all fine and fee payments in April. Printer-On requests increased to eight. In April alone, there were 4,919 visits to the Library Catalog, local web documents, and online databases. There were 3,940 unique visitors and 9,292 visits to the Library home page. There were 330 unique public Wi-Fi users. Staff continues to update several of the library department web pages with new content. Shelving Management reports that returned items are now quarantined for 24 hours. Staff have also inventoried book carts, labeling them with numbers to keep track of them. In addition, in preparation for reopening, aides have helped moved furniture to ensure proper social distancing while maintaining a welcoming atmosphere. Staff and Training: Staffing is down by ten staff members, including one who retired and one for an internship. There are four Technician positions currently vacant; permission has been given to fill one position this fiscal year for Account Services. Recruitment for the full time Technician for Account Services has been completed, with an offer made to candidate Sarah Hart. Her start date will be Monday, May 24. A conditional offer was made for the part-time position to candidate Angelica Marquez, with an estimated start date of Monday 7/6. Recruitment for Passport Clerks and two Aides have also been approved this fiscal year to replace two Aides in Account Services. The recruitment process will take place in May for both positions in the hope of having them start at the end of June. All these vacancies impact the public desks directly, so the Library will reopen the building with limited hours until these positions can be filled. Library Administration has also been working on creating a “flex” series with the Technician position, including a Library Assistant position that would be a lower entry level position to the Technician series and the existing Senior Library Technician position. This type of a career ladder will provide more opportunity for our in- house staff to better compete for these positions and provide exemplary employees that continue to rise through the para-professional level Technician I/II series. This will go to the Human Resources Commission for approval and then the City Council in May and June. Aide Soe Soe Moe left for a full-time position with Los Angeles County at the beginning of April; Aide Sharon Malone retired on Thursday, April 22; and Aide Viridiana Gonzalez’s last day was Friday, April 30. A recruitment for Library Aides opened at the end of April. Training has been an important part of preparing for reopening and staff attended a webinar sponsored by SCLC on dealing with mask-less customers. Adult Services staff also attended a webinar on “Preparing for the Next Wave of Pandemic-Fatigued Customers”. They also attended webinars on using K-12 data and winning library grants, as well as a meeting sponsored by the Braille Institute and conversation on the upcoming Summer @ Your Library program. The Children’s Services staff are enrolled in a seven-week “Touchpoints in Libraries” professional development training, through the California State Library, that supports family and caregiver engagement in libraries and provides tools to better understand children’s behavioral and emotional development. 4 Community Outreach/Collaboration/Volunteers: In partnership with The Smithsonian, a virtual poster exhibit, Journey Stories, was shared online and through social media. This is a virtual educational poster exhibition that explores how movement has shaped the nation. It takes a broad look at American expansion and migration, from the earliest European settlers and Native American displacement, to the effects of transportation advancements on modern mobility. The Senior Series Virtual Exhibit is also being hosted on the Library’s website to showcase a Girl Scout Gold Award project for the Museum that features interviews with local Arcadians. Staff attended the Coordinating Council on Zoom. Due to the Library’s annual Read Across America event being cancelled due to the pandemic, Children’s Services staff worked with Captain Drew Pryor, from Fire Station 105, to renew the Library and Fire Department’s partnership and prepare a safety video for families that will be featured with Summer Safety StoryCraft packets distributed in late May. Children’s staff hosted a virtual class visit for 24 Camino Grove Elementary first grade students and shared about the Library’s upcoming Summer Reading Program. “Book Buddies”, offered in conjunction with the Assistance League, continued this month as well. In partnership with the Le Meridian Hotel, the Arcadia Historical Society and the City of Arcadia, a new History Lives Here sign was created and installed at the Le Meridian Hotel. Another History Lives Here sign featuring Anita Baldwin will also be placed here in the near future. Arcadia History Librarian Yvonne Ng researched and fact checked for both of these signs and worked diligently with Margaux Gibson on this latest sign. Staff had the opportunity to tour the inside of the Le Meridian Hotel. Marketing and Publicity: Library staff worked to publicize the upcoming reopening through social media, flyers, and press releases. Work also began on welcoming and informative posters for the public as they arrive in the Library. A special bulletin board was created highlighting the Library’s 100-year history, as well as a book display featuring titles for Asian Pacific Heritage month. Social media continues to be a productive avenue for Library publicity. In April, the Library had 1,432 followers on Facebook; 577 followers on Twitter; 1,044 followers on Instagram; and 100 followers on You Tube. The Library has resumed actively participating on Enrich Arcadia. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Library Closed Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Live Program Virtual Book Buddies* Ages 5 and 6 years 5:00 pm *Registration required Adopt-A-Dino Available 10:00 am-5:00 pm Adopt-A-Dino Available 10:00 am-5:00 pm Library Closed Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 10:00 am-5:00 pm Adopt-A-Dino & We LOVE Dinos StoryCraft Packets Available 11:00 am-5:00 pm Library Closed Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-7:00 pm Adopt-A-Dino Available 10:00 am-5:00 pm Adopt-A-Dino Available 10:00 am-5:00 pm Library Closed Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-7:00 pm Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-5:00 pm Adopt-A-Dino & Summer Safety StoryCraft Packets Available 10:00 am-5:00 pm SUN MON TUE WED THU FRI SAT Arcadia Public Library - Jerry Broadwell Children’s Room M AY 2 0 2 1 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. 30 31 PLEASE NOTE The Library’s in-person programming has been cancelled into the foreseeable future. The children’s events listed on this calendar will be provided in a virtual format. Please visit the Library’s online Events Calendar for more information. VIRTUAL BOOK BUDDIES Designed especially for kids ages 5 and 6 years old. Listen to fun stories read aloud by the Assisteens, an auxiliary of the Assistance League of Arcadia. This is a live program hosted via Zoom.com. MAY SESSION Thursday, May 6; 5:00 pm (ages 5 and 6 years) May sign-ups begin Monday, April 26, 2021. Please phone 626-821-5566 to register. SPECIAL PROGRAMS Adopt-a-Dino Available May 3 – 29, 2021, while supplies last Help! The Jerry Broadwell Children’s Room has been overrun by dinos. Can you adopt-a-dinosaur and provide a good home for one of these plush dino friends? Dinos will be available, while supplies last, at the Library’s front entrance, beginning Monday, May 3, 2021. No appointment needed. Dino Adoption Hours: Monday – Thursday: 10:00 a.m. to 7:00 p.m. Friday – Saturday: 10:00 a.m. to 5:00 p.m. We LOVE Dinos StoryCraft For ages 2 to 8 years Kits Available May 10 – 15, 2021 Dinosaur fans are encouraged to pick up a free craft packet, then tune into a pre-recorded read aloud and craft demonstration on the Library’s YouTube channel, beginning Saturday, May 15, 2021. A limited supply of packets will be available for pickup, while supplies last, at the Library’s front entrance, beginning Monday, May 10, 2021. No appointment needed. Activity Bag Pick-Up Hours: Monday – Thursday: 10:00 a.m. to 7:00 p.m. Friday – Saturday: 10:00 a.m. to 5:00 p.m. Summer Safety StoryCraft with the Arcadia Fire Department For ages 2 to 8 years Kits Available May 24 – 29, 2021 The Library is readying for summer and safety is most important. Pick up a Summer Safety packet from the Library then watch a pre-recorded StoryCraft presentation by our friends from the Arcadia Fire Department who will provide a tour of a fire station, read a story, and share some summer safety tips. A limited supply of packets will be available for pickup, while supplies last, at the Library’s front entrance, beginning Monday, May 24, 2021. No pick-up appointment needed. Activity Bag Pick-Up Hours: Monday – Thursday: 10:00 a.m. to 7:00 p.m. Friday – Saturday: 10:00 a.m. to 5:00 p.m. May 2021 Calendar of VIRTUAL Events 2021 SUMMER READING PROGRAM Online registration for the Arcadia Public Library’s Summer Reading Program begins Monday, June 7 and ends Saturday, July 31, 2021. For Babies through Kids Entering Fifth Grades − Read throughout the eight-week program. − Log your reading minutes online using Beanstack. − Achieve your reading level of choice and earn a virtual badge and corresponding prize packet. 140 minutes = Reader’s Badge 490 minutes = Librarian’s Badge 980 minutes = Director’s Badge − Beginning Monday, June 14, visit the Library or schedule an online appointment to pick up your earned prize packet. For Youth Entering Sixth – Eighth Grades − Complete challenges throughout the eight-week program. − Log your challenges online using Beanstack. − Achieve your challenge level of choice and earn a virtual badge and corresponding prize packet. 5 challenges = Reader’s Badge 10 Challenges = Librarian’s Badge 20 Challenges = Director’s Badge − Beginning Monday, June 14 visit the Library or schedule an online appointment to pick up your earned prize packet. The Summer Reading Program is a project of the California Library Association, supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, a federal grant program. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library O P E N H O U R S M o n d a y - T u e s d a y : 4 - 8 P M W e d n e s d a y - T h u r s d a y : 1 0 A M - 2 P M S a t u r d a y : 1 1 A M - 5 P M A l t h o u g h w e a r e s t a r t i n g w i t h l i m i t e d h o u r s , w e p l a n t o t r a n s i t i o n b a c k t o o u r o r i g i n a l 6 0 h o u r p e r w e e k s c h e d u l e a f t e r o u r v a c a n t /f r o z e n p o s i t i o n s a r e r e i n s t a t e d a n d f i l l e d i n t h e n e w f i s c a l y e a r . C U R B S I D E P I C K -U P H O U R S M o n d a y - T u e s d a y : 1 0 A M - 2 P M W e d n e s d a y - T h u r s d a y : 3 – 7 P M F r i d a y : 1 0 A M - 5 P M P H O N E , E M A I L , & C H A T M o n d a y - T h u r s d a y : 1 0 A M - 9 P M F r i d a y - S a t u r d a y : 1 0 A M -6 P M WELCOME BACK! R e o p e n i n g M a y 3 , 2 0 2 1 A R C A D I A P U B L I C L I B R A R Y A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A . 9 1 0 0 6 w w w .A r c a d i a C A .g o v /L i b r a r y 6 2 6 .8 2 1 .5 5 6 9 C o n n e c t w i t h u s ! L e t 's g e t b a c k t o t h e j o y o f b r o w s i n g ! W e l c o m e b a c k t o t h e A r c a d i a P u b l i c L i b r a r y ! T h e L i b r a r y m a y b e a l i t t l e d i f f e r e n t t h a n w h e n y o u l a s t v i s i t e d . F o r t h e s a f e t y o f y o u r s e l f , o t h e r L i b r a r y v i s i t o r s , a n d s t a f f , p l e a s e f o l l o w t h e g u i d e l i n e s o u t l i n e d o n t h e b a c k o f t h i s p a g e . O p e r a t i n g h o u r s , b u i l d i n g c a p a c i t y , a n d s e a t i n g a r e l i m i t e d . F o l l o w a l l s t a f f d i r e c t i o n a n d i n s t r u c t i o n s d u r i n g y o u r v i s i t . P l e a s e d o n o t e n t e r t h e b u i l d i n g i f e x p e r i e n c i n g a n y C O V I D -1 9 s y m p t o m s , h a v e b e e n e x p o s e d t o C O V I D -1 9 i n t h e l a s t 1 4 d a y s , o r h a v e a n y o t h e r p o t e n t i a l l y c o n t a g i o u s i l l n e s s . A l l L i b r a r y v i s i t o r s , o v e r t h e a g e o f 2 y e a r s , a r e r e q u i r e d t o w e a r a f a c e c o v e r i n g o v e r b o t h n o s e a n d m o u t h a t a l l t i m e s . P r a c t i c e s a f e s o c i a l d i s t a n c i n g b y m a i n t a i n i n g a t l e a s t 6 f e e t o f s p a c e f r o m a l l i n d i v i d u a l s n o t i n y o u r f a m i l y /g r o u p , i n c l u d i n g s t a f f . C h i l d r e n , a g e s 1 1 y e a r s a n d y o u n g e r , m u s t r e m a i n w i t h a g u a r d i a n w h o i s 1 8 y e a r s o r o l d e r a t a l l t i m e s . A l l r e t u r n e d L i b r a r y m a t e r i a l s m u s t b e d e p o s i t e d i n a d e s i g n a t e d b o o k d r o p a n d w i l l b e q u a r a n t i n e d f o r 1 d a y u p o n p r o c e s s i n g . L i m i t e d c o m p u t e r a s s i s t a n c e w i l l b e p r o v i d e d . C o m p u t e r e q u i p m e n t w i l l b e c l e a n e d d a i l y . P l e a s e l i m i t y o u r v i s i t t o 2 h o u r s o r l e s s . W h a t t o E x p e c t P l e a s e p l a n y o u r v i s i t a c c o r d i n g l y . A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A . 9 1 0 0 6 w w w .A r c a d i a C A .g o v /L i b r a r y 6 2 6 .8 2 1 .5 5 6 9 C o n n e c t w i t h u s ! G r a b a n d g o b r o w s i n g 3 0 i t e m c h e c k o u t l i m i t S e l f -c h e c k o u t m a c h i n e s S e l f -s e r v i c e h o l d s p i c k -u p F r o n t d o o r s e r v i c e L i b r a r y a c c o u n t a s s i s t a n c e P u b l i c u s e c o m p u t e r s (1 -h o u r l i m i t ) W i -F i a c c e s s (i n p a r k i n g a r e a a n d o n l i b r a r y p a t i o ) P r i n t i n g , f a x i n g , a n d c o p y i n g I n -l i b r a r y w i r e l e s s p r i n t i n g C h r o m e b o o k c h e c k o u t E a r l y L e a r n i n g W o r k s t a t i o n s P a s s p o r t S e r v i c e s (b y a p p o i n t m e n t o n l y ) F r i e n d s o f t h e L i b r a r y b o o k s a l e W h a t ’s A v a i l a b l e ? C o l l e c t i o n s a n d C h e c k o u t (d u r i n g d e s i g n a t e d h o u r s ) C o m p u t e r s a n d T e c h n o l o g y O t h e r C l o s e p r o x i m i t y s t a f f a s s i s t a n c e M e e t i n g s p a c e s A l l i n -p e r s o n p r o g r a m m i n g F r o n t d o o r s e r v i c e o u t s i d e d e s i g n a t e d h o u r s T o y s W h a t ’s N o t A v a i l a b l e ? Virtual Adult Summer at Your Library June 1 - July 31 arcadiaca.beanstack.org Read, log minutes, write book reviews, & enter to win! Raffle Prizes include: Kindle Fire 7, bluetooth earbuds, & craft kit bundle ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 S u m m e rat t h eArcad i aPublicLibrary Read all the books you didn't have a chance to read during the school year. Log your minutes to earn points. Review books for extra points. This year we'll raffle a drone & a Fujifilm Instax camera. The more points you earn, the better your chances of winning. Will you win? Read & find out! & you could win! f o r t e e n s arcadiaca.beanstack.org June 7 - July 31 A r c a d i a P u b l i c L i b r a r y 2 0 W e s t D u a r t e R o a d A r c a d i a , C A 9 1 0 0 6 6 2 6 -8 2 1 -5 5 6 6 w w w .A r c a d i a C A .g o v /L i b r a r y C o n n e c t w i t h u s ! ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 TAKE HOME CRAFT KITS AVAILABLE BY ONLINE REGISTRATION OR BY CALLING 626-821-5569 JULY 6: PUNCH NEEDLE * NO KITS AUGUST: NO PROGRAM SEPTEMBER 7: BRUSH LETTERING CRAFT KIT REGISTRATION WILL BE AVAILABLE AFTER THE VIDEO POSTS ON OUR SOCIAL MEDIA TAG US IN YOUR CREATIONS USING HASHTAGS #APL CREATES #APLDIY Bad Art Contest J U L Y 3 1 , 2 0 2 1 E N TR I E S D U E B Y W I N N E R A NN OU N C E D A u g u s t 7 , 2 0 2 1 P R IZ E $ 50 H I GH S C H O O L S T U D E N T S TA G T H E L I B R A R Y P O S T A P H O T O O F Y O U R A R T O N I N S T A G R A M O R E M A I L R E F 2 4 7@ AR CA D I A C A .G O V A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R o a d A r c a d i a , C A . 9 1 0 0 6 w w w .A r c a d i a C A .g o v /L i b r a r y ~ 6 2 6 .8 2 1 .5 5 6 9 C o n n e c t w i t h u s ! B a d i s g o o d ! E m b r ac e t he r i d ic u l o u s , wa c ky , ug l y , & ta c ky . W e c h a l l e ng e y o u t o m ak e t he w o r s t a r t p o s s i b l e . C r e a t e , t a ke a ph o t o , & s h a r e . F u n d i n g p r o v i d e d b y F r i e n d s of t h e A r c ad ia P u b l i c L i b r a r y . LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTESS THURSDAY, APRIL 15, 2021 NOTE: As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, and in accordance with California Executive Order N-25-20 suspending some terms of the Brown Act, this meeting was conducted virtually by teleconference. CALL TO ORDER – Chair Barbara Delphey called the meeting to order at 4:32 pm. PLEDGE OF ALLEGIANCE – Trustee Elizabeth Renfrew ROLL CALL: Chair Barbara Delphey; Trustees Miriam Carter, Janet HasBrouck, Elizabeth Renfrew, Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Pat Smith ABSENT – None PUBLIC COMMENTS – None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Councilmember Cheng thanked the Library for the staff’s hard work during the closure, noting that the past few months have been difficult. There have been positive developments: The City is getting more PPE and has received vaccines. He also reported on “tiny housing” and the Par 3 golf course. Trustee Renfrew reported for the Friends on the ongoing book sale. Daily proceeds have ranged from $68 to $130, and new customers have been attracted by the sale’s increased visibility. The Friends will have their first meeting on May 6, in person with masks and distancing. There may be new members joining the Friends’ Board. Trustee Wang received the Director’s request for PPE and other reopening supplies and will forward it to the ACA. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley announced that the May meeting will be in person. The Library is getting ready to re-open, but down 230 staff hours, which will affect the ability to staff public desks. Public hours will be limited because of staff shortages. The Library has permission to fill one full-time position now and additional positions in July 2021 after the budget is adopted. Monthly Statistical Report: March 2021: The Director reviewed last month’s statistics. Account Services has renewed a contract with a collection agency to recover long-overdue items. There were 215 volunteer hours this month. She reviewed fines and the increase in revenues raised by Passport Services. Chair Delphey asked about status of on-going projects tackled during the closure: The Director reported that staff had worked on, for example, projects that impacted the collections, including weeding and shifting the collections. Monthly Report Narrative: March 2021: The Director reported briefly on the RFID budget proposal and how she was anticipating the project would be carried out if approved by City Council. Staff is hoping to start the project in August and finish in November. This will greatly improve efficiency and accuracy in Account Services in particular. Ongoing issues with the self- checkout machines were discussed. Questions arose regarding Beanstack and Knowledge- Wave self-pace learning software. Financial Report: March 2021: The Director discussed the increased utility costs but noted that the Library should be within the budget by the end of the fiscal year. COVID-19 Updates: Staff is preparing for re-opening, incorporating new County guidelines. Staff vacancies mandate the Library be open limited hours. The Library will be opening at 25% capacity, limited to about 80-85 people, then will gradually increase capacity. The Library will be requiring masks, distancing, and offering limited seating. The Director is concerned with patron-to-patron contact and is recommending limited time in the building. The Library will still be staffed 60 hours per week, but only open to the public for 22 hours each week. In May and June, there will be two security guards (one to cover the front door, one to patrol inside). Public computers will be available: a major goal is to provide access to job seekers and others who don’t have access to computers on their own. The proposed time limits in the building were discussed: opening to public for four hours allows staff to clean, limits patron exposure, and increases the number of people who can enter the building. Library administration hopes to increase the number of patrons in the building to 50% and then 75% as staffing increases. Proposed hours are Monday/Tuesday, 4-8 pm (curbside 10 am - 2 pm); Wednesday/Thursday, 10 am – 2 pm (curbside 4-8 pm); Friday (curbside only from 10 am – 5 pm); Saturday, 11 am - 5 pm. Trustee Renfrew moved to accept the Library’s hours for reopening on a limited basis for in- person and front-door service, as outlined above. The motion was seconded by Trustee HasBrouck and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None COVID-19 Emergency Code of Conduct Supplement (Draft): This policy is a temporary addendum to the Library’s Standards of Behavior. How the policy would be communicated was discussed and the changes that were made to the Library’s original policy were reviewed. The Board discussed possible clarifications as well. The motion to approve the Covid-19 Emergency Code of Conduct was moved by Trustee HasBrouck, seconded by Trustee Renfrew, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None Friends of the Library Gift for FY 2020-2021: The Director updated the Board on the Friends’ gift and explained how the funds were allocated. Staff Update: Two Library aides will be leaving in April. A conditional offer was made for the full- time Library Tech position for Account Services. The candidate pool for this position was outstanding. Gilb Museum of Arcadia Heritage: Chair Delphey was pleased to note that the PTA Council had recognized the Gilb Museum for its outstanding service. The Museum Curator has been pursuing grants: most recently, the Museum received a grant for two interns from the Getty Museum. The Museum is planning to reopen in July. The Director reviewed Museum programming, including craft kits, class visits, and virtual exhibits, featuring seniors reminiscing about growing up in Arcadia. Staff is also working on a major transcription project and the permanent exhibits. Flyers/articles/posters/attachments: The Director reviewed upcoming Children’s programs, including Funology, Spring Reading, virtual Learning Labs, and Money Smart through Beanstack. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 18, 2021 Recommended action: Approve The motion to accept the Minutes of March 18, 2021, as corrected, was moved by Chair Delphey seconded by Trustee HasBrouck, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None ADJOURNMENT Chair Delphey adjourned the meeting at 5:44 p.m. to May 20, 2021, at 4:30 p.m. in the Cay Mortenson Auditorium at the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Barbara Delphey, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith