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HomeMy WebLinkAboutItem 11g - Library Security Guard Services DATE: June 1, 2021 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services By: Roger Hiles, Library Services Manager SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY Recommendation: Approve SUMMARY The City has a Professional Services Agreement (“Agreement”) with Security Patrol Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public Library, initiated on June 7, 2017, and amended three times. Currently, the Agreement provides that the rate for guard service will not exceed $19.75 per hour. It is recommended that the City Council approve, authorize, and direct the City Manager to execute an amendment to the Agreement with SPM to increase the rate to an amount not to exceed $23.75 per hour in order to remain competitive in a rising minimum wage marketplace. Sufficient funds are available in the City’s FY 2020-21 Operating Budget. BACKGROUND The Arcadia Public Library has for many years used the services of an unarmed security guard to circulate throughout the building, encouraging patrons of all ages to conduct themselves in a manner that does not intrude on others. In 2017, after a competitive bidding process, the City Council awarded Security Patrol Management & Services the Agreement to provide 34 hours of guard services at $12.00 per hour, beginning on July 1, 2017, and expiring on June 30, 2022. The Agreement also provided for a maximum of three (3) one-year renewals as mutually agreed upon thereafter. Due to increases in the local minimum wage, the rate of pay was raised to $18.25 per hour in Amendment No. 1 to the Professional Services Agreement in October 2018. Amendment No. 2 to the Professional Services Agreement in January 2020 allowed the scope of service to be extended to other City Departments. Amendment No. 4 to the Professional Services Agreement for Security Guard Services at the Library June 1, 2021 Page 2 of 3 Amendment No. 3 to the Professional Services Agreement in July 2020 increased the hours of guard services at the Library to 60 hours per week in order to limit the use of Police resources at the Library following a number of incidents with patrons outside of guard service hours that resulted in calls to the Arcadia Police Department. In addition, the allowed rate of pay was raised to $19.75 per hour. The City Council provided funds in the amount of $59,000 in the City’s FY 2020-21 Operating Budget to fund guard services for 60 hours per week at the revised rate. However, due to the Library building closure caused by the COVID-19 pandemic, guard hours were not expanded. This year, SPM has notified us that their rate for guard service is increasing to $23.75 per hour due to higher labor costs and a more competitive labor environment. While guards stationed at the Library once stayed for years at a time, allowing them to get to know the Library and our patrons, recently the trend has been for short-term guards staying only a few months before moving on. In addition, since this Agreement was first signed, the minimum wage in Los Angeles County has climbed 46%. DISCUSSION The proposed Amendment No. 4 to the Professional Services Agreement will raise the allowed rate of pay to SPM’s new rate of $23.75 per hour. A recent review of companies offering similar guard service in the area showed hourly rates ranging from $23.50 to $27.00. As noted, the City Council provided funds in the amount of $59,000 in the City’s FY 2020- 21 Operating Budget to fund guard services for 60 hours per week. Because guard hours were not expanded during the building closure, sufficient funds remain to permit the Library to pay the increased rate of $23.75 per hour for the rest of FY 2020-21 and stay within the budgeted amount of $59,000. Sufficient funds will be included in the FY 2021- 22 budget to accommodate the increase in costs. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Sufficient funds remain in the FY 2020-21 Operating Budget to permit the Library to pay the increased rate of $23.75 per hour for the rest of FY 2020-21, and funding at the Amendment No. 4 to the Professional Services Agreement for Security Guard Services at the Library June 1, 2021 Page 3 of 3 increased rate of pay has been requested in the City’s FY 2021-22 Operating Budget for the next fiscal year. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute an amendment to the Professional Services Agreement with Security Patrol Management & Services to increase the rate of pay for guard services to an amount not to exceed $23.75 per hour. Attachment: Amendment No. 4 to the Professional Services Agreement AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT FOR SECURITY GUARD SERVICES WITH SECURITY PATROL MANAGEMENT & SERVICES This Amendment No. 4 (“Amendment No. 4”) is hereby entered into this ________ day of ______________, 2021, by and between the City of Arcadia, a municipal corporation of the State of California, and Security Patrol Management & Services, a California Corporation, with respect to that certain Professional Services Agreement between the Parties dated June 7, 2017, as amended by Amendment No. 1 dated October 5, 2018, and as further amended by Amendment No. 2 dated January 21, 2020, and Amendment No. 3 dated July 27, 2020 (“Agreement”). The Parties agree as follows: 1. Section 3.3.1 of the Agreement, the Compensation is amended by this Amendment No. 4 as referenced in the attached Exhibit “C”. 2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 4 on the date set forth below. CITY OF ARCADIA SECURITY PATROL MANAGEMENT & SERVICES ____________________________ ________________________________ Dominic Lazzaretto Laurice Gillespie City Manager President Date: _______________________ Date: ___________________________ ATTEST: ________________________________ Signature ____________________________ City Clerk _________________________________ Print Name and Title APPROVED AS TO FORM: CONCUR: ____________________________ ________________________________ Stephen P. Deitsch Darlene Bradley City Attorney Director of Library & Museum Services Exhibit "C" COMPENSATION Security Patrol Management & Services will be compensated at a rate not to exceed Twenty-Three Dollars and Seventy-Five Cents ($23.75) per hour. Cash discount terms of one half (1/2) of one (1%) percent will apply to all invoices paid within thirty (30) days. Discount of one half (1/2) of one (1%) percent is equal to Twenty-Three Dollars and Sixty-Three Cents ($23.63) per hour.