HomeMy WebLinkAboutItem 11g - Library Security Guard Services
DATE: June 1, 2021
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY
GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement”) with Security Patrol
Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public
Library, initiated on June 7, 2017, and amended three times. Currently, the Agreement
provides that the rate for guard service will not exceed $19.75 per hour. It is
recommended that the City Council approve, authorize, and direct the City Manager to
execute an amendment to the Agreement with SPM to increase the rate to an amount not
to exceed $23.75 per hour in order to remain competitive in a rising minimum wage
marketplace. Sufficient funds are available in the City’s FY 2020-21 Operating Budget.
BACKGROUND
The Arcadia Public Library has for many years used the services of an unarmed security
guard to circulate throughout the building, encouraging patrons of all ages to conduct
themselves in a manner that does not intrude on others.
In 2017, after a competitive bidding process, the City Council awarded Security Patrol
Management & Services the Agreement to provide 34 hours of guard services at $12.00 per
hour, beginning on July 1, 2017, and expiring on June 30, 2022. The Agreement also
provided for a maximum of three (3) one-year renewals as mutually agreed upon thereafter.
Due to increases in the local minimum wage, the rate of pay was raised to $18.25 per hour
in Amendment No. 1 to the Professional Services Agreement in October 2018.
Amendment No. 2 to the Professional Services Agreement in January 2020 allowed the
scope of service to be extended to other City Departments.
Amendment No. 4 to the Professional Services Agreement
for Security Guard Services at the Library
June 1, 2021
Page 2 of 3
Amendment No. 3 to the Professional Services Agreement in July 2020 increased the hours
of guard services at the Library to 60 hours per week in order to limit the use of Police
resources at the Library following a number of incidents with patrons outside of guard
service hours that resulted in calls to the Arcadia Police Department. In addition, the allowed
rate of pay was raised to $19.75 per hour. The City Council provided funds in the amount
of $59,000 in the City’s FY 2020-21 Operating Budget to fund guard services for 60 hours
per week at the revised rate. However, due to the Library building closure caused by the
COVID-19 pandemic, guard hours were not expanded.
This year, SPM has notified us that their rate for guard service is increasing to $23.75 per
hour due to higher labor costs and a more competitive labor environment. While guards
stationed at the Library once stayed for years at a time, allowing them to get to know the
Library and our patrons, recently the trend has been for short-term guards staying only a
few months before moving on. In addition, since this Agreement was first signed, the
minimum wage in Los Angeles County has climbed 46%.
DISCUSSION
The proposed Amendment No. 4 to the Professional Services Agreement will raise the
allowed rate of pay to SPM’s new rate of $23.75 per hour.
A recent review of companies offering similar guard service in the area showed hourly rates
ranging from $23.50 to $27.00.
As noted, the City Council provided funds in the amount of $59,000 in the City’s FY 2020-
21 Operating Budget to fund guard services for 60 hours per week. Because guard hours
were not expanded during the building closure, sufficient funds remain to permit the
Library to pay the increased rate of $23.75 per hour for the rest of FY 2020-21 and stay
within the budgeted amount of $59,000. Sufficient funds will be included in the FY 2021-
22 budget to accommodate the increase in costs.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
Sufficient funds remain in the FY 2020-21 Operating Budget to permit the Library to pay
the increased rate of $23.75 per hour for the rest of FY 2020-21, and funding at the
Amendment No. 4 to the Professional Services Agreement
for Security Guard Services at the Library
June 1, 2021
Page 3 of 3
increased rate of pay has been requested in the City’s FY 2021-22 Operating Budget for
the next fiscal year.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute an amendment to the Professional Services Agreement with Security
Patrol Management & Services to increase the rate of pay for guard services to an amount
not to exceed $23.75 per hour.
Attachment: Amendment No. 4 to the Professional Services Agreement
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR SECURITY GUARD SERVICES WITH SECURITY PATROL
MANAGEMENT & SERVICES
This Amendment No. 4 (“Amendment No. 4”) is hereby entered into this ________ day of
______________, 2021, by and between the City of Arcadia, a municipal corporation of the State
of California, and Security Patrol Management & Services, a California Corporation, with respect
to that certain Professional Services Agreement between the Parties dated June 7, 2017, as
amended by Amendment No. 1 dated October 5, 2018, and as further amended by Amendment
No. 2 dated January 21, 2020, and Amendment No. 3 dated July 27, 2020 (“Agreement”).
The Parties agree as follows:
1. Section 3.3.1 of the Agreement, the Compensation is amended by this Amendment No. 4
as referenced in the attached Exhibit “C”.
2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 4 on the date set
forth below.
CITY OF ARCADIA SECURITY PATROL MANAGEMENT &
SERVICES
____________________________ ________________________________
Dominic Lazzaretto Laurice Gillespie
City Manager President
Date: _______________________ Date: ___________________________
ATTEST:
________________________________
Signature
____________________________
City Clerk _________________________________
Print Name and Title
APPROVED AS TO FORM: CONCUR:
____________________________ ________________________________
Stephen P. Deitsch Darlene Bradley
City Attorney Director of Library & Museum Services
Exhibit "C"
COMPENSATION
Security Patrol Management & Services will be compensated at a rate not to exceed
Twenty-Three Dollars and Seventy-Five Cents ($23.75) per hour.
Cash discount terms of one half (1/2) of one (1%) percent will apply to all invoices paid
within thirty (30) days. Discount of one half (1/2) of one (1%) percent is equal to
Twenty-Three Dollars and Sixty-Three Cents ($23.63) per hour.