HomeMy WebLinkAboutItem 13k - Public Safety Software Support ServicesDATE: June 15, 2021
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT
OF $35,444
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement) with Executive Information
Services (“EIS”) for the PS.NET Public Safety System Support Services, which expires on
June 30, 2021. It is recommended that the City Council approve, authorize, and direct the
City Manager to execute an amendment to the Professional Services Agreement with EIS
for Fiscal Year 2021-22 in the amount of $35,444, which reflects a 5% price increase.
DISCUSSION
Since 2003, the City has had an Agreement with EIS for public safety software system
support services. EIS has the proprietary rights/ownership to the law enforcement safety
software programs used by the Arcadia Police Department (the “Department”). The software
programs include: Law Records Management, Computer Assisted Dispatch (“CAD”), Report
Writing, Mobile Digital Communications, Los Angeles County Interface, and a Customer
Service Portal for submitting crime reports online. All these software programs are used in
the Department’s daily operation of data management.
EIS last raised their fees in Fiscal Year 2019-20 when their contract increased by 5% from
$32,150 to $33,757. The company did not increase their fee for Fiscal Year 2020-21;
however, EIS has communicated that there will be a 5% cost increase to extend services
for Fiscal Year 2021-22, resulting in a net increase of $1,687. Over the years, EIS has had
a good relationship with the Department and has been accommodating to the Department’s
needs and requirements. Therefore, it is recommended that the City Council extend the
Agreement with EIS for one year.
Professional Services Agreement Amendment
for Public Safety Software Support Services
June 15, 2021
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
For the term of the Agreement, the fee for public safety software system support services
will be $35,444. The amount has been budgeted in the Police Department’s Fiscal Year
2021-22 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute an amendment to the Professional Services Agreement with Executive
Information Services, Inc. for PS.NET public safety software system support services in the
amount of $35,444.
Attachment: Proposed Amendment No. 18 to Professional Services Agreement
1
AMENDMENT NO. 18 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 18 (“Amendment No. 18”) is hereby entered into on this ____
day of ______ 2021, by and between the City of Arcadia, a charter city organized under
the Constitution and laws of the State of California, and Executive Information Services,
Inc. a Nevada Corporation, with respect to that certain Professional Services Agreement
between the parties dated July 13, 2004 (the “Agreement”), as amended by Amendment
No. 1, dated October 4, 2005, as further amended by Amendment No. 2, dated August 8,
2006, as further amended by Amendment No. 3, dated June 12, 2007, as further
amended by Amendment No. 4, dated June 17, 2008, as further amended by Amendment
No. 5, dated June 16, 2009, as further amended by Amendment No. 6, dated December
13, 2010, as further amended by Amendment No. 7, dated June 29, 2011, as further
amended by Amendment No. 8, dated June 27, 2012, as further amended by Amendment
No. 9, dated July 24, 2013, as further amended by Amendment No. 10, dated July 9,
2014, as further amended by Amendment No. 11, dated July 8, 2015, as further amended
by Amendment No. 12, dated August 26, 2015, as further amended by Amendment No.
13, dated July 27, 2016, as further amended by Amendment No. 14, dated July 5, 2017,
as further amended by Amendment No. 15, dated June 20, 2018, as further amended by
Amendment No. 16, dated July 10, 2019, and as further amended by Amendment No. 17,
dated July 21, 2020.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from
July 1, 2021, through June 30, 2022 (the “Extended Term”).
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit “C”.
2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
[SIGNATURES ON NEXT PAGE]
2
In witness whereof the parties have executed this Amendment No. 18 on the date
set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
____________________________
Dominic Lazzaretto David Hieb
City Manager Vice President, Client Services
Date: ______________________ Date: _______________________
ATTEST:
___________________________ ____________________________
City Clerk Justin Davis
Vice President, Research &
Development
APPROVED AS TO FORM: Date: _______________________
CONCUR:
___________________________
Stephen P. Deitsch
City Attorney
____________________________
Roy Nakamura
Chief of Police
3
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended Term
from July 1, 2021, through June 30, 2022, shall not exceed Thirty-Five Thousand Four
Hundred Forty-Hour Dollars and Zero Cents ($35,444.00), as referenced in the attached
support quote dated February 5, 2021.
Arcadia Police Department
Attn: Audree Luevano
250 West Huntington Drive
Arcadia, CA 91066
United States
Quote QT000002
Description
Arcadia Police Department
250 West Huntington Drive
Arcadia, CA 91066
United States
Date
Due Date
Unit Price AmountQuantityItem No
2/5/2021
Ship ToBill To
2/5/2021
ARC1700Customer No.
Page 1 of 1
CurrencyPayment TermsPurchase OrderContract/Project Number
HARRIS-US$Start of Maint Period
NOTE Annual EIS Support Quote 1.00 0.000.00
MAINT Law Records Management, CAD 1.00 35,444.0035,444.00
Thank you for your business!
Subtotal
Taxes
Total
35,444.00
35,444.00
0.00
Tax Exempt? Please send your exemption certificate to the email address above.
Invoice Questions? Please call 888-847-7747 or email ar@goeis.net
0.00Misc
Remit To:
Executive Information Services, Inc.
PO BOX 74008484
Chicago, IL 60674-8484