HomeMy WebLinkAboutLB Agenda: 06/17/2021CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, June 17, 2021 4:30 p.m.
Location: Arcadia Public Library, Cay Mortenson Auditorium, 20 W. Duarte Road, Arcadia
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根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Barbara Delphey, Chair
Janet HasBrouck, Chair Pro-Tempore
Miriam Carter, Trustee
Alice Wang, Trustee
Elizabeth Renfrew, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
CLOSED SESSION
Closed Session pursuant to Government Code Section 54957 to conduct a performance evaluation
of the Director of Library and Museum Services.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Board Member Recognition and Thank You
c. Monthly Statistical Report: May 2021
d. Monthly Report Narrative: May 2021
e. Financial Report: May 2021
f. FY 2021-2022 Budget Update
g. COVID-19 Updates
h. Library Building Open Hours
i. Staff Update
j. Staff Reports
New classification specification - Library Assistant - Draft
Amendment to the PSA with Security Patrol Management
k. Gilb Museum of Arcadia Heritage
l. Flyers/articles/posters/attachments
Children’s Room 2021 SRP Calendar
Arcadia History Room Featured Historical Photo: Sturtevant Camp, c. 1893
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of May 20, 2021
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to July 15, 2021 at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
May Fiscal Year to Date May May Average
2021 2020-21 2019-20 2020 2019 2019-21
CIRCULATION
*Gate count 10,610 10,610 324,128 0 41,636 17,415
Circulation 24,082 192,612 686,545 16,275 85,501 41,953
Adult 4,518 29,231 107,451 1,896 14,240 6,885
Teen 715 5,552 17,098 321 2,437 1,158
Juvenile 12,699 75,347 298,894 4,523 38,271 18,498
Digital Collection 4,977 71,589 63,428 9,535 5,009 6,507
In-House Use check-ins 1,173 10,893 200,886 0 25,544 8,906
Express Check 7,163 7,574 173,364 0 20,061 9,075
Registrations 181 1,517 2,703 53 364 199
Overdues 54 490 2,017 0 277 110
Reserves 3,983 75,169 13,802 1,597 1,523 2,368
TECHNICAL SERVICES
Materials cataloged 920 10,099 11,031 900 1,413 1,078
Materials discarded 699 14,331 28,773 6,101 1,807 2,869
Interlibrary loan (ILL) 0 0 322 0 36 12
Bindery 145 288 233 0 19 55
Serials Processed 136 4,042 4,664 418 401 318
ADULT SERVICES
Reference questions 1,570 15,728 25,389 854 4,065 2,163
Total Reference 946 9,280 12,444 377 2,109 1,144
Total Other 624 6,448 12,945 477 1,956 1,019
Adult Programs (virtual) 4 52 129 4 17 8
Views 284 3,767 2,943 342 292 306
Teen Programs (virtual) 0 16 70 0 14 5
Views 0 1,507 4,677 0 447 149
24/7 Reference email 14 539 2,604 99 306 140
CHILDREN'S SERVICES
Reference questions 971 3,126 18,300 93 2,766 1,277
Total Reference 667 2,081 13,041 55 2,113 945
Total Other 304 1,035 5,259 38 653 332
Special programs (virtual) 2 67 85 9 8 6
Views 124 1,402 4,080 229 350 234
Storytime/Class Visits/Scouts 16 83 111 4 5 8
Views 392 1,433 5,453 93 291 259
STATISTICS
Volunteer Hours 151 1,069 5,343 43 749 314
Website Visits 11,636 96,326 28,935 6,544 6,060
Other Service Point questions 796 8,827 12,639 35 1,848 893
REVENUES
Fines & Fees 2,873.30$ 13,515.09$ 29,783.29$ 198.00$ 4,530.86$ 2,534.05$
Auditorium -$ -$ 6,225.00$ -$ -$ -$
Lost books 213.29$ 1,883.68$ 4,665.27$ 31.94$ 385.59$ 210.27$
ECC Registrations -$ -$ 2,340.00$ -$ -$
Gifts & grants -$ 59,971.18$ 79,386.06$ -$ 5,150.00$ 1,716.67$
Passport Services 6,594.05$ 33,853.50$ 49,690.00$ -$ 12,900.00$ 6,498.02$
Total 9,680.64$ 109,223.45$ 172,089.62$ 229.94$ 22,966.45$ 10,959.01$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2020-21
Information & Materials
Management
Program & Collection
* Technical issue with gate, stats lower/incomplete.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – MAY 2021
Highlights: The Library reopened on May 3, with reduced hours based
on current staffing levels. The public was very happy to be back inside
the building to browse, select their own materials, read magazines and
newspapers, and use the public computers. Currently, with L.A. County
and California State Health Department restrictions in place, public
drinking fountains are closed, face coverings are mandatory, and physical
distancing remains in place. With the reopening, two security guards are
on duty during the hours the building is open to the public, which helps
reinforce the Library’s safety
guidelines, as well as the
prohibition on food and drink in
the building. So far, there have been no major incidents
and only a few patrons needed to be reminded to wear
their masks correctly. It is expected that these restrictions
may be lifted on June 15. City employees are still subject
to the City’s Standard Operating Procedures regarding
face coverings and physical distancing. Although COVID-
19 numbers are dropping, the safety of staff and the public
remains our top priority as we begin opening more
services at the Library. For the past three years, the Library has made it a priority to cross-train
staff as much as possible to provide upward mobility throughout the organization. To help with
the upward mobility and make our internal candidates more successful, a new lower tier Library
Assistant position has been added to the Library Technician series. In addition, the Senior Library
Technician position has been included at the top tier, making this a flex series position. This new
position was approved by the Human Resources Commission in May and will go to City Council
in June. Staff recruitment is going full speed ahead, so that staff can be brought on board this
coming fiscal year. Recruitment for Aides, Passport Clerks, Technicians, and the Teen Librarian
are all under way or soon to be under way. The Library is a member of the Southern California
Library Cooperative (SCLC) and the Director meets quarterly with library directors across
Southern California. SCLC provides staffing to coordinate special projects, licensing, and
logistics, with various services funded completely or in part by California Library Services Act
(CLSA) funds. Some of the services the Library benefits from include a system-level interlibrary
loan service; support and funding for the DigiLab project, which was made available to our
department, a high level scanner for digital projects; and funding for a shared e-resource, yet to
be decided for next year.
May Activity
Front Door Pick-Ups: 828
Visitors: 25,886 (Estimated)
Physical Items Checked Out: 16,603
eBooks/Audiobooks/Magazines Downloaded: 4,977
Virtual Programs/Attendance: 22/800
Passports Issued: 160
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Adult Programs, Classes, Technology Literacy, and Events:
There were two Adult Learning Lab programs in May. Podcasts 101
introduced students to the world of podcasts, including finding
popular apps and intriguing shows. A corresponding microlesson
aired on Instagram: viewers learned how to use the Stitcher app to
listen, download, and discover new
podcasts. A Learning Lab on Mango
Languages showed how to access and
set-up an account in this popular
language-learning program. The online
edition of the International Film Program
featured Tanna, which was made
available on Kanopy. The viewing
experience was rounded out with
thought-provoking questions that
viewers could discuss with their friends
and family. The Library Book, by Susan
Orlean, was discussed during Bookish.
In honor of Mental Health Awareness
Month, the Library offered a mindfulness
bingo card to patrons, encouraging them
to participate in mindful activities. Additionally, Creativebug and
Headspace were shared as free resources promoting both meditation
and mindfulness.
Teen Programing: The Teen Advisory Group helped plan and create social media posts for
teens. Teen volunteers had a lot of fun coming up with the theme and template for each category.
The categories include readers’ advisory, book to movie or book to TV shows, manga highlights,
and interactive polls.
Children’s Programming and Services: Nine-hundred and fifty free plush dinosaurs were
adopted by families throughout the month and 350 We Love Dinos StoryCraft kits were
distributed. The accompanying We Love Dinos video, featuring a dinosaur read aloud and craft
demonstration, received 70 views. Preparations continued for the start of Summer at Your Library
in early June. Book Bundles, preselected bundles of titles designed for specific grades, continue
to be popular: 42 were checked out in May. The TumbleBooks online full-text collection of
children’s books had 615 titles checked out during May.
Customer Services: Account Services staff report a significant decrease in the number of holds
since the Library reopened to the public: 7,059 holds were processed in April, 3,983 were
processed in May. There was also a decrease in front-door pick-ups, from 2,119 in April, to 828
in May. Ironically, the busiest day for hold requests this month was the reopening day, Monday,
May 3, with 425 requests. Staff continues to call all patrons with requested items that are available
to be picked up. Passport Services continues to face a large disparity between the number of
telephone calls it receives, and the number of passports processed: 839 phone calls were
received, including many general inquiries, and 160 passport appointments were fulfilled.
Collections: Customers who enjoy the Library’s Chinese-language materials have returned! The
most popular item in the Adult collection this month was Er jia rong men, by Zhu Sheng. The
most popular title in the Children’s collection this month was Pokémon Adventures, by Hidenori
Kusaka. For teens, the top title again this month was the graphic novel series One Piece, by
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Eiichiro Oda. Adult Services staff shipped Santa Anita Rancho Anoakia Breeding Farm catalog
and microfiche copies of local Arcadia directories from 1923-1965 for digitization to the California
State Library as part of the California Revealed Grant. Cataloging and Acquisitions continued
working on the Cozy Mysteries, Serials, and Authority Database projects. The Teen Manga
project was completed. All items (except for a few stragglers) have been re-catalogued as
needed, Teen Manga labels have replaced the Graphic Novel labels, and items have had location
and item type changed in the catalog. Staff continued work on several database maintenance
projects. These are part of the routine work to keep our databases/catalog up-to-date, consistent,
and error-free. Staff is now adding and deleting records in our Kanopy film collection each month.
A new file is overlaid over the current one, which adds new titles and deletes old ones. This month,
the file totaled 23,974 records.
Facilities and Technology: A request was made to Bibliotheca in mid-May to service the security
gates, which were showing a Diagnostic Error. A technician came to service the gates at the end
of the month. The Library is currently experiencing issues with the self-check machines. Staff is
working with the two companies potentially responsible, Bywater and Bibliotheca, to resolve the
issues. There are also issues with Koha’s email/text notifications: many patrons have complained
that they have not been receiving their courtesy reminders. Administration has reached out to
Bywater to resolve the issue. The worn, light blue laminate on the preschool computer tables in
the Children’s room has finally been replaced. This project was partially funded by a generous
memorial donation and partly by the Friends of the Library. The trellis on the north side of the
building is being replaced and repaired as part of an ongoing project.
Staff and Training: Account Services’ new full-time Library Technician, Sarah Hart, started on
Monday, May 24. She comes to Arcadia Public Library from the Torrance Public Library.
Interviews for the Library Clerk and Aide positions were held in May. Shelving aides continue to
perform expanded duties. They are pulling holds as needed, checking in returned items to
quarantine status, helping with the front door pick-up, setting out the entryway signs, and setting
up for the Friends book sales. This month, two shelving Aides were trained in basic Koha
functions. A member of the Adult Services staff attended a workshop, “A Librarian’s Guide to
Homelessness”. Adult Services staff also went to the virtual California Library Association
conference. Staff also attended the City Council Budget Study Session and the Southern
California Library Cooperative Directors meeting.
Community Outreach/Collaboration/Volunteers: Righting a Wrong: Japanese Americans and
World War II, a virtual poster exhibit, offered in collaboration with Smithsonian Institution Traveling
Exhibition Service (SITES), was shared online and through social media. This educational poster
exhibition traces the story of Japanese national and Japanese American incarceration during
World War II and after. This month’s “Interesting Arcadia History Question” came from a customer
in France, who was inquiring about Edward J. Christy, a resident of Arcadia. He had been in the
US Army and helped liberate a village in Oberbronn, in northeastern France, during World War II.
The customer was interested in his life after his military career. Adult staff discovered that Mr.
4
Christy had become a real estate broker and owned a business. Staff attended the PTA Council
meeting, and Teen Services staff went to the Arcadia High School PTA meeting in early May.
Adult Services staff participated in an Arcadia Walk of Fame meeting. In partnership with the
Arcadia Fire Department, the Children’s staff created and distributed 445 Summer Safety
StoryCraft packets to families. Each bag contained giveaway items donated by the Fire
Department, including a “Visit to the Fire Station” coloring book, a pack of crayons, a foldable fire
truck, and fire badge sticker. An accompanying video tour of Arcadia Fire Station105, filmed and
hosted by Children’s Services staff, received 54 views. Children’s staff also partnered with the
Arcadia Recreation Department to provide an off-site reading program for children attending
Wilderness Park Day Camp throughout the summer months. The Library will provide ten reading
and activity-based bingo cards, three containers of grade leveled books donated by the Friends’
of the Arcadia Public Library, and a prize box. Kids can complete activities listed on the bingo
cards to earn prizes for their efforts. Children’s Services staff hosted virtual class visits for 392
first, second, and third grade students at Holly Avenue and Longley Way Elementary Schools.
Staff shared art themed read-alouds and information about the upcoming Reading Colors Our
Community summer reading program during the visits. Cataloging and Acquisitions staff attended
the monthly virtual Coordinating council meeting. Administration staff attended the Friends of the
Library meeting, the Museum Commission meeting, as well as the Chamber of Commerce’s Rise
and Shine breakfast meeting.
Marketing and Publicity: Arcadia History Room Featured
Historical Picture highlights a timely Easter Bunny photo from 1950.
The photo was taken at Arcadia County Park. The bulletin board
in the main reading area showcased the history of Arcadia Public
Library, while Asian American Pacific Islander month and Celiac
disease were two of the featured book displays. Adult and Teen
Services reached 4,795 on Facebook, 4,339 on Instagram, and
there were 12,500 Twitter impressions. A “reach” is the number of
unique people who saw the content. An impression is the total tally
of all of the times a Tweet has been seen.
StoryCraft Cart Longley Way class visit
DATE: June 15, 2021
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: NEW CLASSIFICATION SPECIFICATION FOR LIBRARY ASSISTANT
AS A PART OF THE FLEXIBLE STAFFING POSITIONS
Recommendation: Approve
SUMMARY
The Library & Museum Services Department would like to add an entry-level position that
would be part of a flexible staffing series (Library Technician) to better fit the Department’s
needs. The Library Assistant position will give current part-time employees (and outside
candidates)—who may not quite be at the Technician level yet—an opportunity to gain
higher level experience and the possibility of moving to a Technician level within a few
years, depending upon their success in this position. As the Library Assistant position
would be the entry-level classification in this series, changes would also be made to the
Library Technician I/II and Senior Library Technician class specifications to distinguish
characteristics and minimum qualifications, and to clarify that these positions may be
assigned to any division of the Library at any time. While the creation of a flexible series
might have minor cost impacts as employees move through the new series, savings will
be seen in recruitment and new-hire training costs as more quality employees will be able
to move up within the organization rather than leaving the Department.
It is recommended that the City Council approve the new classification specification for
Library Assistant and the creation of a flexible staffing series to include the existing
classification specifications of Library Technician I/II and Senior Library Technician in the
Library & Museum Services Department.
DISCUSSION
The Library & Museum Services Department is proposing to add a new classification
specification to the Library Technician series by creating a new entry-level Library
DRAFT
New Classification Specification for Library Assistant
June 15, 2021
Page 2 of 4
Assistant position. This would become part of a flexible staffing Library Technician series
to better fit the Department’s needs. The primary function of this new classification will
be to provide an entry-level position for applicants that show strong promise to succeed
in this series but lack overall customer service experience. Currently, the requirements
to move from an Aide to a Technician leaves many in-house Aide candidates not
successful in the recruitment process, especially when competing with candidates from
the outside, even with in-house, cross-training opportunities. A candidate that has less
customer service experience could be competitive at this new level and be able to gain
valuable customer service experience in this position. This would then allow a successful
employee to work up through the series with training, experience, more complex job
duties over time, and positive performance reviews. In addition, the existing Senior Library
Technician position would be added to the top range of this series to provide a clear
growth pattern for this grouping.
In May 2021, the Library Assistant position was presented to the Human Resources
Commission as part of a new flex-series for the Technician series. As part of the
discussion, this position is a step below a Technician position for those candidates not
having much experience, especially with customer service. It was approved by the
Human Resource Commission.
Library Assistant
A Library Assistant would typically perform general and varied clerical duties, and may
perform some technical tasks in a front-line location, and assist the public with
informational needs for various resources and materials. This position would also
regularly assist librarians and other staff with routine library operations service duties as
assigned. The Library Assistant position’s duties are supervised while in progress to
ensure that assignments are completed within established policies and procedures, and
does not require independent judgement in decision-making. Exceptions or changes in
procedures are explained in detail as they arise. Since this class is often used as a training
class, employees may have only limited or no directly-related work experience. Some
typical duties, under guidance and training, would include answering directional questions
on public desks, assisting the public with basic technology and computer-related
questions, processing fines and fees and/or library card applications, processing
materials, and/or assisting with programming.
The minimum qualification is one year of some customer service experience. Working in
a library would be desirable, though not required. In addition, the equivalent to the
completion of the twelfth grade and the ability to sit, stand, walk, kneel, crouch, stoop, squat,
crawl, twist, and lift, carry, push, and pull 20-30 lbs. is also required.
Proposed Salary Range 42 ($18.74/hr)
Library Technician I
Duties for a Library Technician I/II are distinguished from a Library Assistant position as an
advanced skill level in the Library Technician class series. Library Technicians perform most
New Classification Specification for Library Assistant
June 15, 2021
Page 3 of 4
of the duties required at the Library Technician II level but are not expected to function at
the same skill level, and usually exercise less independent discretion and judgement in
matters related to work procedures and methods. Initially under closer supervision,
incumbents learn to perform functions within established policies and procedures and, as
experience is gained, there is greater independence of action within established policies and
procedures. Incumbents may assist in the training of less experienced staff and/or
volunteers. Positions in this class are flexibly staffed and may be filled by advancement from
the Library Assistant level with at least two years of experience and in accordance with the
flexible staffing procedures in the Personnel Rules & Regulations. Minimum qualifications
include any combination of education and experience that would provide the required
knowledge, skills, and abilities and/ at least two years’ experience performing advanced
clerical and technical duties in a library.
Salary Range 46 ($20.68/hr)
Library Technician II
This is a full journey level in the Library Technician class series. Positions at this level are
distinguished from the Library Technician I level by the performance of the full range of
duties as assigned, working independently, and exercising judgement and initiative.
Positions at this level receive only occasional instruction or assistance as new or unusual
situations arise and are fully aware of the operating procedures and policies of the work unit.
Positions in this class are flexibly staffed and filled by advancement from the Library
Technician I level with three years of experience and in accordance with the flexible staffing
procedures in the Personnel Rules & Regulations. Minimum qualifications would include any
combination of education and experience that would provide the required knowledge, skills,
and abilities and three years of library experience at a Library Technician I level or equivalent
position.
Salary Range 48 ($21.73/hr)
Senior Library Technician
This is the advanced journey level in the Library Technician class series. Positions at this
level are distinguished from the Library Technician II level by performing the more complex
and difficult clerical/technical work and may exercise technical and functional supervision
over lower level staff and/or volunteers; have direct oversight of significant library work areas
and/or work groups, and are held accountable for meeting organizational, strategic, and
performance goals related to the areas or groups assigned. Positions in this class may work
within all divisions of the library and may be rotated according to the needs of the
Department. The Senior Library Technician may be flexibly staffed and filled by
advancement from the Library Technician II level with at least four years of experience and
in accordance with the flexible staffing procedures in the Personnel Rules & Regulations.
Minimum qualifications would include any combination of education and experience that
would provide the required knowledge, skills, and abilities and four years of increasingly
responsible technical and clerical library experience at a Library Technician II level or
equivalent position.
New Classification Specification for Library Assistant
June 15, 2021
Page 4 of 4
Salary Range 52 ($23.98/hr)
FISCAL IMPACT
This new classification specification will have a small fiscal impact over time and funding
for the Library Technician series is already allotted in the Library’s personnel budget.
Based upon the results of a compensation study conducted by the Human Resources
Division, it is recommended that the hourly wage rate be set at Range 42 ($18.74/hr).
Staff surveyed nine comparative municipalities and determined Range 42 to be a
reasonable rate for the distinction of work that the Library Assistant will be performing.
The recommended hourly rate setting also took internal equity into consideration between
the City’s hourly rate for the lower level classification of Library Aide I, ($14.00/hr), Library
Passport Clerk ($16.25/hr), and the hourly rate for the higher-level para-professional
classification of Library Technician I, moving to Range 46 ($20.68/hr.), and Technician II,
moving to Range 48 ($21.73/hr).
While the creation of a flexible series might have minor cost impacts as employees move
through the new series, savings will be seen in recruitment and new-hire costs as more
quality employees will be able to move up within the organization rather than leaving the
Department to advance through their careers.
RECOMMENDATION
It is recommended that the City Council approve the new classification specification for
Library Assistant and the creation of a flexible staffing series to include the existing
classification specifications of Library Technician I/II and Senior Library Technician in the
Library & Museum Services Department.
Approved:
_______________________
Dominic Lazzaretto
City Manager
Attachments – Classification Specification for Library Assistant, Technician I/II, Senior
Library Technician
DATE: June 1, 2021
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY
GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement”) with Security Patrol
Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public
Library, initiated on June 7, 2017, and amended three times. Currently, the Agreement
provides that the rate for guard service will not exceed $19.75 per hour. It is
recommended that the City Council approve, authorize, and direct the City Manager to
execute an amendment to the Agreement with SPM to increase the rate to an amount not
to exceed $23.75 per hour in order to remain competitive in a rising minimum wage
marketplace. Sufficient funds are available in the City’s FY 2020-21 Operating Budget.
BACKGROUND
The Arcadia Public Library has for many years used the services of an unarmed security
guard to circulate throughout the building, encouraging patrons of all ages to conduct
themselves in a manner that does not intrude on others.
In 2017, after a competitive bidding process, the City Council awarded Security Patrol
Management & Services the Agreement to provide 34 hours of guard services at $12.00 per
hour, beginning on July 1, 2017, and expiring on June 30, 2022. The Agreement also
provided for a maximum of three (3) one-year renewals as mutually agreed upon thereafter.
Due to increases in the local minimum wage, the rate of pay was raised to $18.25 per hour
in Amendment No. 1 to the Professional Services Agreement in October 2018.
Amendment No. 2 to the Professional Services Agreement in January 2020 allowed the
scope of service to be extended to other City Departments.
Amendment No. 4 to the Professional Services Agreement
for Security Guard Services at the Library
June 1, 2021
Page 2 of 3
Amendment No. 3 to the Professional Services Agreement in July 2020 increased the hours
of guard services at the Library to 60 hours per week in order to limit the use of Police
resources at the Library following a number of incidents with patrons outside of guard
service hours that resulted in calls to the Arcadia Police Department. In addition, the allowed
rate of pay was raised to $19.75 per hour. The City Council provided funds in the amount
of $59,000 in the City’s FY 2020-21 Operating Budget to fund guard services for 60 hours
per week at the revised rate. However, due to the Library building closure caused by the
COVID-19 pandemic, guard hours were not expanded.
This year, SPM has notified us that their rate for guard service is increasing to $23.75 per
hour due to higher labor costs and a more competitive labor environment. While guards
stationed at the Library once stayed for years at a time, allowing them to get to know the
Library and our patrons, recently the trend has been for short-term guards staying only a
few months before moving on. In addition, since this Agreement was first signed, the
minimum wage in Los Angeles County has climbed 46%.
DISCUSSION
The proposed Amendment No. 4 to the Professional Services Agreement will raise the
allowed rate of pay to SPM’s new rate of $23.75 per hour.
A recent review of companies offering similar guard service in the area showed hourly rates
ranging from $23.50 to $27.00.
As noted, the City Council provided funds in the amount of $59,000 in the City’s FY 2020-
21 Operating Budget to fund guard services for 60 hours per week. Because guard hours
were not expanded during the building closure, sufficient funds remain to permit the
Library to pay the increased rate of $23.75 per hour for the rest of FY 2020-21 and stay
within the budgeted amount of $59,000. Sufficient funds will be included in the FY 2021-
22 budget to accommodate the increase in costs.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
Sufficient funds remain in the FY 2020-21 Operating Budget to permit the Library to pay
the increased rate of $23.75 per hour for the rest of FY 2020-21, and funding at the
Amendment No. 4 to the Professional Services Agreement
for Security Guard Services at the Library
June 1, 2021
Page 3 of 3
increased rate of pay has been requested in the City’s FY 2021-22 Operating Budget for
the next fiscal year.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute an amendment to the Professional Services Agreement with Security
Patrol Management & Services to increase the rate of pay for guard services to an amount
not to exceed $23.75 per hour.
Attachment: Amendment No. 4 to the Professional Services Agreement
1 | P a g e
This eight-week program promotes reading as a fun activity for kids ages infant to 14
years. For younger children, it encourages caregivers to read aloud and establish the
fundamental building blocks of reading and language. And for youth, it helps to maintain
or improve reading skills.
HOW TO PARTICIPATE
➢ Beginning Monday, June 7, register online at http://www.ArcadiaCA.gov/Library,
then pick up a free summer packet from the Library.
➢ Kids (infant to 5th grade) can log their time spent reading and youth (6th to 8th grade)
complete fun challenges to earn virtual badges, a reward, AND bonus prize.
As youth participants log challenges, they will also collect virtual tickets for entry
into a grand prize drawing.
➢ Visit the Library, beginning Monday, June 14, to collect rewards for your highest
earned virtual badge.
Participants may earn only one reward and bonus prize throughout the program.
Visit the Library’s Summer Reading Program webpage to view prize offerings.
IMPORTANT DATES TO REMEMBER
• Monday, June 7 • Online registration begins
• Monday, June 14 • First day to report and claim earned reward
• Saturday, July 24 • Last day to register for program
• Saturday, July 31 • All online logging must be completed
• Week of Monday, August 2 • Youth grand prize winners will be contacted
• Saturday, August 28 • Last day to claim earned reward
2 | P a g e
READ
Storytimes are pre-recorded and may be accessed on the Library’s YouTube channel.
o Toddler Storytime
Tuesdays, June 22, 29; July 6, 13, 20 & 27, 2021; 10:15 am ● For ages 19 to 47 months
Storytimes with read alouds, songs, fingerplays, and designed especially for toddlers.
o Family Storytime Adventures
Wednesdays, June 23, 30; July 7, 14, 21 & 28, 2021; 10:15 am ● For ages 2 to 8 years
Offers pre-recorded read aloud stories and songs for children ages 2 to 8 years old.
EXPLORE and CREATE
o Wonders of the World Discovery Packet
New kits available Mondays, June 14, 28; July 12 & 26, 2021 ● For Kindergarten – 3rd graders
Explore the Great Wall, appreciate the majesty of the Taj Maha l, and ponder the wonders of
Arcadia. Each packet will include discovery facts, a craft, suggested activities, and link to a themed
read aloud. A limited supply of packets will be available for pick-up at the Library’s entrance. No
pick-up appointment needed.
Pick-Up Hours
Monday – Thursday: 10:00 am - 7:00 pm & Friday- Saturday: 10:00 am - 5:00 pm
o Funology Kit
New kits available Mondays, June 14, 28; July 12 & 26, 2021 ● For 3rd – 8th graders
Pick up a hands-on activity kit from the Library and create something cool. A limited supply of kits
will be available for pick-up at the Library’s entrance. No pick-up appointment needed.
Pick-Up Hours
Monday – Thursday: 10:00 am - 7:00 pm & Friday- Saturday: 10:00 am - 5:00 pm
o Virtual Family Art Night with Young Rembrandts
Thursday, July 8, 2021 at 6:30 pm ● For 3rd – 5th graders
Join Young Rembrandts, a local art enrichment program, for a night of family fun. Learn about the
artistic style and technique of Pablo Picasso, then draw and color a version of one of the artist’s
famous works. This program will be hosted on Zoom.com and registration is required. Program
supplies will be provided through registration.
o In-Person Family Drawing Party with Young Rembrandts
Saturday, July 17, 2021 at 10:30 am ● For Kindergarten – 2nd graders
Recreate a book character favorite, Curious George, with a drawing lesson led by Young
Rembrandts. This program will be hosted in-person and registration is required.
Program sign-ups for art programs begin Monday, June 21, 2021.
4:00 pm-5:00 pm: In-person priority registration for Arcadia residents. Proof of residency required.
5:00 pm onward: Open registration by phone.
BE WELL
o Family Stress and How to Cope with Pacific Clinics Monrovia
Thursday, June 24, 2021 at 4:00 pm ● For parents and caregivers
Presenters from Pacific Clinics Monrovia, a local behavioral healthcare organization, will share
useful ways to cope with and manage life stressors as well as how to seek support from local
organizations such as Pacific Clinics Monrovia. The program will be hosted on Zoom.com and
registration is required.
o Kids Support Group presents “Instant Creativity”
Mondays, July 5, 12, 19, & 26, 2021 at 4:00 pm ● For kids in 2nd – 5th grades
Kids Support Group, a local high school organization, brings instant creativity to children by helping
gain insight on improvisation, on the spot thinking, problem solving, mindfulness and mental health.
Be ready to exercise your brain this summer with this four-part program series! The programs will
be hosted on Zoom.com and registration is required.
Program sign-ups for wellness programs begin Monday, June 14, 2021.
4:00 pm-5:00 pm: In-person priority registration for Arcadia residents. Proof of residency required.
5:00 pm onward: Open registration by phone.
FEATURED VIRTUAL PERFORMER
o Noteworthy Puppets presents “Jack and the Beanstalk: The Puppet Musical”
Saturday, July 10, 2021 at 12:30 pm ● For ages 14 years and younger
Beautiful handmade puppets tell the classic hero’s tale of friendship, forgiveness and following your
dreams. This virtual interactive show with live singing and fun catchy songs will have you moving
to the rhythm! Visit the Library’s online Events Calendar for access information.
Special thanks to the Friends of the Arcadia Public Library as well as the businesses
that are members of the Friends and support the Arcadia Public Library.
Arcadia Public Library ~ 20 West Duarte Road ~ 626-821-5566 ~ http://www.ArcadiaCA.gov/Library.
Summer at Your Library is a project of the California Library Association, supported by the U.S. Institute of Museum and
Library Services under the provisions of the Library Services and Technology Act, a federal grant program
Adult & Teen Services Calendar of Events
July 2021
Mon Tues Wed Thurs Fri Sat
LIBRARY
CLOSED
Summer at
Your Library
Week 6
Summer at
Your Library
Week 7
Summer at
Your Library
Week 8
International Film
Program:
Lost in Paris
Learning Lab Class:
Digital Collections
with Overdrive &
Libby
Summer at
Your Library
Week 9
8
3 2 1
7 6 5
12
10
13
9
16 15 14 17
19 20 21 24 23 22
29 28 26 30 31
Last Day of
Summer at
Your Library
& Bad Art Contest
27
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, & more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Adult Recess
7pm
Bookish:
Book
Discussion Group*
10 am
Adult & Teen Services Calendar of Events
July 2021
Bookish: A book discussion group
Tuesday, July 27th, 10 AM
Zoom program.
Join your fellow bookish readers for fun &
interesting discussions!
In July we will be reading & discussing
My Year of Rest & Relaxation
by Ottessa Moshfegh.
A young woman’s darkly humorous quest
to enter a medicated hibernation & sleep
for an entire year
Registration required, call to register.
International Film Program:
Lost In Paris
Wednesday, July 21st
6:00 PM
France, 1 hour, 3 minutes
(NR), 2016
Watch from the comfort of your home on
Kanopy. Discussion questions are posted
on social media. Watch & discuss!
Virtual Adult Summer at
Arcadia Public Library
June 1st- July 31st
Join our Adult Summer Reading Program!
Read, log minutes, write book reviews, &
enter to win raftfe prizes.
Logging minutes & book reviews earn you
entries into our end of summer raftfe prizes
including a
Kindle Fire 7, Bluetooth earbuds, or a craft
kit bundle.
Register online beginning Monday, June 1st:
arcadiaca.beanstack.org.
Program & participation prize giveaway ends
on July 31st.
Adult Recess: Punch Needle
Tuesday, July 6th at 7PM
Crafling just for adults, with a new, fun crafl
video posted the first Tuesday of every
month.
Visit any of our social media to view how to
tackle to punch needle crafl at home. This
month there is no take home crafl kit,
however, one of the Virtual Adult Summer at
Your Library raftfe prizes is a crafl kit bundle
that includes a punch needle kit!
Learning Lab Class:
Digital Collections with Overdrive & Libby
Wednesday, July 28th
Did you know that the Library has a huge
digital collection that you can access online
24/7? This class will show you how to borrow
eBooks & eAudiobooks through the
OverDrive or the Libby app.
Access classes anytime afler the premiere
date on the Library's YouTube channel:
youtube.com/user/arcadiapubliclibrary
Summer at Arcadia Public Library
for Teens!
Tuesday, June 1st- July 31st
Register: arcadiaca.beanstack.org
Read all the books you didn't have a chance
to read during the school year!
Log your minutes to earn points.
Review books for extra points & you could
win!
This year we'll raftfe a drone & a Fujifilm
Instax camera.
The more points you earn, the better your
chances of winning.
Will you win? Read & find out!
Bad Art Contest
June 7- July 31st
We challenge you to make the worst art
possible. Create, take a photo, & share.
Prize- $50
Post a photo of your art to Instagram & tag
the Library. Use any visual art material,
including digital.
Not into Instagram? Email your
submission to ref247@arcadiaca.gov
High school students only.
Winner will be announced on August 7th.
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
626.821.5569
www.arcadiaca.gov/library
Connect with us on social media!
FEATURED HISTORICAL PHOTO
What are your plans for the summer? It’s time to celebrate and enjoy the great outdoors, like this group did, posing at the entrance to the Sturtevant
Camp dining room, on July 3, 1916. In the back row, left, the man in the dark shirt and tie next to the pillar is John C. Juvinall of Monrovia.
Sturtevant Camp was established in 1893, during the “Great Hiking Era,” when people flocked to the San Gabriel Mountains for fun and adventure. The
camp was, and still is, located up in Big Santa Anita Canyon about 4 miles from the parking lot at Chantry Flat, north of Arcadia. It is only accessible
by foot or by hoof.
If you are interested in Arcadia’s rich history, visit either the Arcadia History Room located at the Arcadia Public Library or
the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment only. Call 626-821-5569 for more
information on the Library’s collection or 626-574-5440 for more information about the Museum’s collection
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, MAY 20, 2021
NOTE: As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, this meeting was
conducted in person as well as virtually, by teleconference, on Go To Meeting.
CALL TO ORDER – Chair Barbara Delphey called the meeting to order at 4:33 p.m.
PLEDGE OF ALLEGIANCE – Trustee Alice Wang
ROLL CALL: Chair Barbara Delphey, Trustees Miriam Carter, Janet HasBrouck, Elizabeth
Renfrew, and Alice Wang; Councilmember Paul Cheng (City Council Liaison);
Director of Library & Museum Services Darlene Bradley (Secretary); Library
Services Managers Roger Hiles and Pat Smith; Principal Librarian Petra Morris
and Librarian Melissa Camaiore.
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Chair Delphey stated that she was glad to be back meeting in person. Councilmember Cheng
reported that the Council had been discussing services to the homeless, and there was a lot of
public interest in the matter. He also complimented Library staff for providing new services during
the pandemic and said he has heard from many people that Library services have been a lifeline
during the last year. Chair Delphey thanked him for his comments and support of the Library.
Trustee Renfrew reported that the Friends’ Book Store had been opened during the continuing
“pop-up” sales outside the building on Tuesdays, Thursdays and Saturdays, and that Friday sales
may be added. She also announced the summer newsletter had been released, and that it
included a tribute to Doris Selmer, former Library Board member and president of the Friends of
the Library, as well as a long-time, dedicated volunteer. Trustee Renfrew also reported that the
Friends had presented the Library with a check for $30,000 to support the Summer Reading
Program and to purchase items for the teen collection. She also stated the Friends were hoping
to hold a couple of fund-raising events this year. Trustee Carter asked if anything was being
planned in Doris’ memory, and Trustee Renfrew wondered if a bench could be dedicated in honor
of both Doris and Jerry Selmer. She also asked if a donor tree similar to the one at the museum
could be added to replace the current donor plaque. Trustee Wang reported that the ACA had
received the wish list from Director Bradley and will decide on it at their meeting on June 8.
Trustees HasBrouck and Carter stated they had nothing to report.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
Director’s Update: Director Bradley reported the Library reopened for limited hours on May 3,
and there have been no issues so far. Attendance has been as many as 60 on Mondays and
Tuesdays, in the 20-30 range on Wednesdays and Thursdays, and over 60 on Saturdays. She
noted that the Library’s budget will go to the City Council in June, and includes money for
converting the Library’s circulation and anti-theft security systems to RFID (Radio Frequency
Identifier) technology in place of the current system which uses optical barcodes and
electromagnetic sensors. It also includes funds to continue using the Aspen software running the
Arcadia Discovery online catalog, which allows patrons to search for both physical and electronic
resources in the same search. The Friends of the Library donated the money for the initial
purchase of the software last year. Trustee Renfrew added that she liked Arcadia Discovery and
felt it had been money well spent.
Summer Reading Program: Principal Children’s Librarian Petra Morris and Adult Services
Librarian Melisa Camaiore presented an overview of the 2021 Summer Reading Program, which
is starting in June. Principal Librarian Morris discussed equity issues in the Children’s program,
and Librarian Camaiore discussed the Adult and Teen programs, which would include a “Bad Art”
competition for teens. Trustee Carter asked how the contest would be judged, and Librarian
Camaiore suggested the Library’s Teen Advisory Group might help.
Monthly Statistical Report: April 2021: Director Bradley said the gate count will begin reporting
numbers in next month’s report, and she expects circulation will be higher since the checkout limit
has been raised from 5 to 30 items. She added that Inter-Library loans should resume in July.
Monthly Report Narrative: April 2021: Director Bradley reported that 7,700 items had been
checked out during the month, in 2,000 front-door pickups. In addition, 4,600 eBooks were
checked out, Adult Services’ Learning Lab Micro-Lessons have been posted to YouTube, and
passport appointments are booked through June. Trustee Renfrew commented she was pleased
to see more use of social media.
Financial Report: April 2021: Director Bradley reported the Library’s spending for natural gas
continues to be high, and she has asked Public Works to look into the matter.
COVID-19 Updates: Director Bradley reported that staff has had the opportunity to be vaccinated
and that many had done so. COVID precautions continue to be taken because of the orders of
the L.A. County Health department. Council member Cheng asked if the Library needed hand
sanitizer or face masks (including those for sized for children) and said to let him know.
Library Building Open Hours: Director Bradley reported that due to the current staff shortage,
our limited open hours are from 4-8 on Mondays and Tuesdays, 10-2 on Wednesdays and
Thursdays, and 11-5 on Saturdays.
Staff Update: Director Bradley stated that new Library Technician in Account Services, Sarah
Hart, will be starting next week. Recruitments for Library Aides and Passport Clerks are
proceeding. Other positions will be filled after the approval of the budget for the next fiscal year.
Gilb Museum of Arcadia Heritage: Director Bradley reported the exhibits at the Museum have
been redone and refreshed to make them more attractive. Museum intern selections are going
forward, although there is a lot of competition for interns.
Flyers/Articles/Posters/Attachments: Chair Delphey commented that the flyers looked good.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 15, 2021
Recommended action: Approve
The motion to approve the minutes of the April 15 meeting was moved by Trustee Renfrew,
seconded by Trustee HasBrouck, and carried on a voice vote.
AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, and Wang
NOES: None
ABSENT: None
ADJOURNMENT
Chair Delphey adjourned the meeting at 6:30 p.m. to Thursday, June 17, 2021 at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Barbara Delphey, Chair Darlene Bradley, Secretary
Minutes prepared by: Roger Hiles