HomeMy WebLinkAboutItem 12e - Water Main Replacement ProjectAward Water Main Replacement Project
July 6, 2021
Page 1 of 3
DATE: July 6, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tiffany Lee, P.E. Associate Civil Engineer
SUBJECT: CONTRACT WITH CEDRO CONSTRUCTION, INC. FOR THE WATER
MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $599,424
Recommendation: Approve
SUMMARY
The City of Arcadia’s Water Main Replacement Program is designed to replace aged and
deteriorating water mains throughout the City’s water distribution system. The water main
replacement project identified as part of the Fiscal Year 2020-21 Capital Improvement
Program (“CIP”) includes the replacement of two 6-inch water mains on Camino Real
Avenue between Eighth Avenue and Tenth Avenue. To ensure the City is receiving the
most competitive prices and quality service for this work, a formal bidding process was
conducted. Cedro Construction, Inc. submitted the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with Cedro Construction, Inc. for the Water Main Replacement
Project in the amount of $599,424, and approve a 10% contingency.
BACKGROUND
The two 6-inch cast iron water mains along Camino Real Avenue were installed in 1941.
In recent years, Public Works Services maintenance crews have made several
emergency repairs to the water main along Camino Real Avenue between Eighth Avenue
and Tenth Avenue. The reason for frequently needed repairs to the water main is due to
the age and material of the pipe.
Cast iron was a common pipe material used for municipal water mains due to its strength
and corrosion resistance; unfortunately, as it ages, it becomes brittle and susceptible to
leaks, limiting its durability and reliability. Pressure fluctuations combined with minor
geological movement and settlement can cause cast iron pipe to break. Ductile iron,
which replaced cast-iron as the industry standard for water pipe, has the corrosion
Award Water Main Replacement Project
July 6, 2021
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resistance and strength characteristics of cast iron, but can tolerate movement or
deflection without breaking.
The proposed project will replace the two existing 6-inch cast iron water mains with two
10-inch ductile iron water mains. This will result in improved overall reliability of the City’s
water distribution system. A copy of the Project Location Map is shown on Exhibit “A”.
DISCUSSION
A Notice of Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were provided to contractors that perform this type of work. On June 8, 2021,
the City Clerk received 15 sealed bids with the following results:
Company Location Bid Amount
Cedro Construction, Inc. Santa Paula $ 599,424.00
Big Ben Engineering Irvine $ 629,416.25
E & R Construction, Inc. Baldwin Park $ 632,725.00
J. De Sigio Constuction, Inc. Baldwin Park $ 684,290.00
GRBCON Baldwin Park $ 696,573.00
Gentry Brothers, Inc. Irwindale $ 696,907.25
CEM Construction Corp Montebello $ 713,217.50
Williams Pipeline Contractgors, Inc. Mission Hills $ 746,781.00
Bonadiman Water Inc. Riverside $ 747,250.00
Dominquez General Engineering,
Inc. Pomona $ 754,185.00
T.E. Roberts Incorporated Irvine $ 843,024.00
DBA Ferreira Coastal Construction
Co Rancho Cucamonga $ 915,274.00
Palp, Inc DBA Excel Paving Long Beach $ 915,360.00
Christensen Brothers Apple Valley $ 984,040.00
Colich & Sons L.P. Gardena $ 1,051,275.00
Award Water Main Replacement Project
July 6, 2021
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Bid documents were reviewed for content and the contractor’s background was also
investigated. Based on the review, it has been determined that Cedro Construction, Inc.
is the lowest responsive bidder for this work. Cedro Construction, Inc. has successfully
completed other projects for the City of Arcadia as well as for the Cities of Los Angeles,
Long Beach, Seal Beach, and Palmdale, along with the Santa Clarita Water District.
ENVIRONMENTAL ANALYSIS
This project involves the replacement and minor alteration of an existing utility system
with no expansion of the system and, therefore, qualifies as a Class 2 categorical
exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”).
FISCAL IMPACT
Funds in the amount of $800,000 have been budgeted in the Fiscal Year 2020-21 Capital
Improvement Program for the Water Main Replacement Project. The total cost for this
Project is $599,424. A 10% construction contingency would bring the total cost to
$659,366.40, which is within the adopted budget.
RECOMMENDATION
It is recommended that the City Council determine that this project qualifies as a Class 2
categorical exemption per Section 15302(2) of the California Environmental Quality Act
(“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with
Cedro Construction, Inc. for the Water Main Replacement Project in the amount of
$599,424, and approve a 10% contingency.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
CITY OF ARCADIA
WATER MAIN REPLACEMENT PROJECT
PROJECT NO.: 65720521
BETWEEN
CITY OF ARCADIA
AND
CEDRO CONSTRUCTION, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and Cedro Construction, Inc.,
sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
Water Main Replacement Project / Project No 65720521
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within sixty (60) calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of FIVE HUNDRED NINETY-
NINE THOUSAND, FOUR HUNDRED TWENTY-FOUR DOLLARS AND NO CENTS
($599,424.00). Payment shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Contract - 2
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
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Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
CEDRO CONSTRUCTION, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney