Loading...
HomeMy WebLinkAboutItem 12h - Huntington Drive Sidewalk and Curb Ramp Improvements DATE: July 6, 2021 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GRIGOLLA & SONS CONSTRUCTION COMPANY FOR THE HUNTINGTON DRIVE SIDEWALK AND CURB RAMP IMPROVEMENTS ALONG EASTBOUND HUNTINGTON DRIVE AND AROUND THE CITY HALL CAMPUS AS COMPLETE Recommendation: Approve SUMMARY On March 16, 2021, the City Council awarded a contract to Grigolla & Sons Construction Company in the amount of $163,346, plus a 10% contingency, for construction of new sidewalk and improvements to existing curb ramps along eastbound Huntington Drive and around the City Hall Campus. The work included several new curb ramps, pedestrian barricade railings at two bus stops, new sidewalk, adjustment of utility boxes, landscaping along eastbound Huntington Drive, and a new asphalt driveway approach at the police department. There were five (5) change orders that increased the contract by $10,528.68. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction, for a final cost of $173,874.68. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract. BACKGROUND The City Hall campus extends from the southwesterly property line of the Le Meridian hotel site to Centennial Way. Concurrent with the private development project, the City initiated plans to install sidewalk along the west side of eastbound Huntington Drive from Centennial Way to the north end of the soccer field, ultimately connecting with the hotel’s segment of sidewalk. Huntington Drive Sidewalk and Curb Ramp Improvements July 6, 2021 Page 2 of 4 The City contracted Kreuzer Consulting Group (“KCG”) to develop enhancement alternatives for the sidewalk along eastbound Huntington Drive and potentially relocating the bus stop located at the corner of eastbound Huntington Drive and Centennial Way. Out of the alternatives presented by KCG, a new 6-foot-wide sidewalk was selected, and it was determined to leave the bus stop as is. Concurrent with the sidewalk design, plans were developed for the latest sidewalk and ADA ramp improvements project. The scope of the project was to replace non-ADA compliant ramps on Huntington Drive and Centennial Way around the City Hall campus. These two projects were combined into one for bidding and administration purposes. The project was advertised for bids in February 2021, and bids were opened on March 2, 2021, with Grigolla & Sons Construction Company as the qualifying low bidder. A contract in the amount of $163,346, plus a 10% contingency, was awarded by the City Council on March 16, 2021. DISCUSSION Construction was completed on time and within budget. In addition, the project added a new concrete pad for bike parking located near the entry sign to City Hall. Due to a delay in production caused by COVID-19, the bike racks will arrive and be installed in July 2021. Construction started in April 2021 and was completed in May 2021. There were five (5) change orders for a total of $10,528.68. The following is a summary of the change orders: Change Order #1 (bike pad concrete) $1,319.00 Change Order #2 (bike pad additional) $253.00 Change Order #3 (irrigation) $866.00 Change Order #4 (quantity adjustment) $5,638.93 Change Order #5 (fiber vault adjustment) $2,451.75 Total = $10,528.68 The first change order added a concrete pad near the entrance to City Hall for the installation of bike racks. The second change order was for an additional triangular concrete area that was added for a more uniform transition from the sidewalk to the bike pad. The third change order was required for relocation of irrigation to provide better sprinkler coverage. The fourth change order was for the final quantity adjustments, and the fifth change order was for adjusting the location of two utility vaults. The total of all change orders is $10,528.68, which is a 6.4% increase to the contract. With the adjustment for these change orders, the final cost of the project is $173,874.68. Huntington Drive Sidewalk and Curb Ramp Improvements July 6, 2021 Page 3 of 4 FISCAL IMPACT Initially, this project was budgeted with Capital Outlay funds. These improvements were also eligible for Measure M funding, but the funding was not available when the project was initially budgeted. Sufficient Measure M funding became available at the start of the project, and City Council approved replacing the Capital Outlay funds with those from Measure M. Also included in this project are the ADA Curb Ramp improvements, budgeted in Fiscal Years 2019-20 and 2020-21 with State Transportation Development Act (“TDA”) Article 3 funds. With the bid amount of $163,346, and five change orders totaling $10,528.68, the final cost is $173,874.68. There are sufficient funds in the budget to cover this project. RECOMMENDATION It is recommended that the City Council accept all work performed by Grigolla & Sons Construction Company for the construction of the Huntington Drive Sidewalk and Curb Ramp Improvements along Eastbound Huntington Drive and around City Hall Campus as complete, and authorize the final payment to be made in accordance with the contract documents.