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HomeMy WebLinkAboutRP Agenda: 07/14/2021CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, July 14, 2021, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. i 626-574-5455) 48 rl\FJ\ A G [�iEg T'U` J�(f ���#r# Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. #&#ft7Ili ffill tj7MUT ]9tiN * 4 2L fJQi� -a1—j ��T {3i2'v` C Biu 626-574-545 5) , ifft#�T 72 rl\Gj && WiJZo CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Valerie Cheung, Commission Member Peter Chu, Commission Member Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member ELECTION OF OFFICERS SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of April 14, 2021 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to August 11, 2021, at 6:00pm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION VIRTUAL MEETING MINUTES Wednesday, April 14, 2021 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Director of Recreation and Community Services (DRCS) Sara Somogyi called the virtual meeting to order at 6:OOpm. PLEDGE OF ALLEGIANCE — Commissioner Cheung ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Fowler, Swinney, and Yu EXCUSED: Chu A motion was made by Chairperson Fowler, seconded by Commissioner Cheung and unanimously carried on roll call vote to excuse Commissioner Chu. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Swinney noticed the lawn was brown at the dog park in Eisenhower Memorial Park but is happy to report it is getting greener. Commissioner Cheung reported she is very happy little league has started up and to see families out enjoying the parks. Thanks to Director of Recreation and Community Services (DRCS) Sara Somogyi for giving her a tour of the Homeless Resource Hub at the Par 3 Golf Course, she was very impressed with the set up. Chairperson Fowler reported he is very happy to see the plans for the renovation of Newcastle Park posted at the park so residents can be informed. Chairperson Fowler inquired as to the status of the sale of the Par 3 Golf Course and would like to see the residents be able to vote on it if necessary. REPORT FROM CITY COUNCIL MEMBER LIAISON Council Member Beck responed to Chairperson Fowler's inquiry as to the potential sale of the Arcadia Par 3 Golf Course. Council Member Beck stated for the sale of the Par 3 Golf Course to happen there would have to be a special election which would be very expensive. Council Member Beck stated if there was an election and the residents did not want not to sell the Par 3 then would they want a parcel tax increase instead? In December of 2018, one of the recommendations from the City of Arcadia Citizen's Financial Advisory Committee was to explore the sale of the Arcadia Par 3 Golf Course to make up for the unfunded pension liabililty with California Public Employees' Retirement System (CaIPERS) estimated at $6.9 million per year. Council Member Beck reported at this time, there is no imminent sale of the Par -3 property pending or any development plans under consideration for the site. In July of 2020, the City began taking the initial steps toward exploring a potential future sale and/or redevelopment of the Arcadia Par 3 Golf Course. Council Member Beck stated it is important to note that simply going through this process does not mean the property will be sold. The City Council is merely exploring the possibility. Council Member Tom Beck reported the City Council took a tour of the new Le Meridien Hotel last week and is very impressed. The hotel is expected to open in May 2021 and has 234 rooms and over 14,000 square feet of event space. Council Member Beck announced the reorganization of the City Council at their regular meeting on Tuesday, April 20, 2021. Council Member Beck commented City Staff did an admirable job weathering the pandemic and hopes the City will create a playbook for the future. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of October 14, 2020 It was moved by Commissioner Swinney, seconded by Commissioner Cheung and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Cheung, Fowler, Swinney, and Yu NOES: None ABSTAIN: Chu 3. REGULAR ITEMS a. Report from Public Works Services Department I. Project Updates Deputy Public Works Services Department (DPWSD) Paul Cranmer reported on Commissioner Swinney's comment about the brown grass at dog park at Eisenhower. DPWSD Cranmer stated Bermuda blend grass is always brown in winter and turns green in spring. DPWSD Cranmer reported the baskeball hoops have been reinstalled at Eisenhower Park so the courts are up and running. b. Report of Director of Recreation and Community Services DRCS Somogyi reported on Senior Services. Seniors are enjoying the free virtual presentations offered by Arcadia Methodist Hospital and City of Hope. On January 19, the virtual presentation was on sleep disorders and had 62 seniors in attendance via zoom. On February 5, 46 seniors enjoyed the Drive- in Valentine's Bingo event at the Community Center. Participants followed protocol by playing bingo from their car while wearing a mask. The numbers are read through a transmitter to a radio station by a staff member and when a senior gets bingo, they honk their horn! On February 23, 172 seniors participated in a free virtual presentation on how to improve mobility and balance, offered by Physical Therapist, Larry Nakamura from Methodist Hospital. DRCS Somogyi reported seniors are very interested in keeping the virtual presentations after the Community Center is open. Staff continues to make senior wellness calls to ensure they have everything they need. On March 19, 105 seniors drove through the Arcadia Community Center to pick up a traditional Irish Faire meal and goodies to celebrate St. Patrick's Day. Over 1,800 seniors participated in virtual classes including line dance, cardio plus, and Zumba. DRCS Somogyi reported on Recreation Services. The Half Day After School Camp held at Baldwin Stocker Elementary School had over 250 partiipants. This fee-based program in February and March 2021 was open to students in grades K-5 and they enjoyed a variety of organized recreation activities led by trained Activity Leaders. The Bunny delivered grams to 98 special peeps from March 22 -April 2. Participants had the option of getting their spring bunny grams delivered to their Arcadia home or pick-up from the Community Center. The virtual Merit Badge classes have been the most popular over the last year with over 190 Scouts trying to reach their goal of being an Eagle Scout. Virtual and off-site classes are offered to the community for all ages and include enrichment, sports, and fitness and over 1,500 adults and children registered. DRCS Somogyi reported in March 2021, the City Council approved Wilderness Park to re -open for public use Monday -Sunday without reservations, except for small groups of 6-10 people or resident and non-resident non-profit groups, who would still require reservations. Currently, Wilderness Park is closed because of damage from the Bobcat Fire and potential mudslides. The park is expected to open again in summer. The approved Reopening Protocols for Use of Public Trails from the Los Angeles County Department of Public Health will be followed to safely operate the park. DRCS Somogyi reported the City along with Union Station Homeless Services will be presenting a virtual Community Forum on Homelessness on May 6 at 6pm. The topics of discussion will include an overview of programs and services currently provided to those experiencing homelessness, an overview of the grants received, the possible two month extension of the homeless resource hub, an overview of the tiny shelter project (inexpensive housing system), Arcadia's Camping Ordinance, myths surrounding homelessness, and an overview of the case management process and how many individuals have connected to various services in Arcadia. DRCS Somogyi stated the Forum will be an interactive presentation to answer questions from the Community. DRCS Somogyi reported the City is working with Union Station for a staff training. The training will be via zoom and covers: an overview of the Union Station Homeless Services; successes in 2020; review of the best practices and why they are used; general state of homelessness in LA County, the SGV, and Arcadia; myths around homelessness; and the next steps to solve homelessness. DRCS Somogyi stated this will help staff to become more knowledgeable about getting people experiencing homelessness connected to services. Financial Statements DRCS Somogyi referenced the March Financial Statement. Total expenditures through March 2021 are $1,484,203 that is 53.6 % of the budgeted amount for this fiscal year. The total fiscal year revenue as of March 2021 is $215,928 that is 28.9% of the budgeted amount. DRCS Somogyi referenced the March 2021 Park & Recreation Facilities Fund, with an account balance of $6,718,924. DRCS Somogyi reported staff is working on the next Fiscal Year 21-22 budget. DRCS Somogyi stated we are planning our summer programs and camps, and are moving closer to reopening hopefully by mid-June. c. Newcastle Park Proposed Renovation Project DRCS Somogyi thanked the Commissioners who attended the three interactive virtual community webinars on the renovation of Newcastle Park. DRCS Somogyi explained, after gaining input from the community for the renovation of Newcastle Park, the City is in the final stages of updating the plans. DRCS Somogyi introduced Jeff Scott from ICG, Inc., who provided the Commission with a powerpoint presentation. Mr. Scott reported on the proposed changes to the major elements from the previous plan: move the play equipment for 2-5 & 5-12 year old children away from the street; move the new restroom facility away from the street, still next to the play equipment; retain and renovate the four handball courts; move the new lighted pickleball courts to where the sand volleyball courts are currently located and reduce the number of pickleball courts from 6 to 4, these would be the first stationary (and lighted) pickleball courts in the City; remove the sand volleyball courts; revise the route of the perimeter walking path and the location of the four exercise equipment stations (lighted); still include the flat natural grass area and retain a portion of the grass slope area; still includes new park benches, BBQ's, and picnic tables; includes new drinking ofountains/water bottle filling stations; still includes two renovated tennis courts with lighting; and, still includes new plant material and landscaping to reflect Newcastle, Australia (the park's namesake) when possible. After discussion, it was moved by Chairperson Fowler, seconded by Commission Swinney, and carried on a roll call vote to approve Option 1: Go out to bid for a design/build proposal with a guaranteed maximumprice of $3.7 million and negotiate with the low bidder prior to award of contract beginning 90 days from May 18, with the option of staff electing to place a Requesst for Proposal at a later date. ADJOURNMENT Chairperson Fowler adjourned the meeting at 7:15pm to August 11, 2021, at 6:00pm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. Randy Fowler Chairperson Sara Somogyi Secretary DATE: July 14, 2021 STAFF REPORT Recreation and Community Services Department TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — April, May, & June 2021 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE On Friday, April 2, 41 seniors attended Drive -In Bingo at the Community Center and on Friday, June 11, there were 32 registered Drive -In Bingo seniors. Everyone received five game sheets, highlighters, hand 73 sanitizer, and a snack. A few lucky winners drove away with a gift card. Cinco de On Wednesday, May 5, 120 seniors drove through the Arcadia Mayo Community Center to pick up a traditional Latin meal while listening 120 Luncheon to upbeat grooves and greeted by the staff wearing sombreros. Exercise plays a vital role in health and wellness. Virtual classes Classes include line dance, cardio plus, and Zumba. These virtual courses 1,140 contribute to bone density improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. During the months of April, May, and June, the Arcadia Police and Coffee & Fire Departments assisted with distributing free coffee and treats to Treats seniors who drove through the Community Center. Total 197 participants each month were: April -53, May -86, June -48. Senior Each month Recreation Staff make wellness calls to seniors to chat Wellness with them, ask how they are doing, and if they need assistance with 750 Calls groceries or senior resources. Seniors look forward to calls and have developed a great relationship with staff. Monthly Monthly bus passes can be purchased at the Community Center for Bus Passes $5. 22 Santa Anita On Friday, April 9, in collaboration with the Gilb Museum of Arcadia Depot Heritage. Presenter, Dale Carter talked about the Santa Anita Virtual Depot, where the railroad used to be located, and about its current 21 Presentation site at the Los Angeles Arboretum. COVID-19 On Friday, April 16, in collaboration with Methodist Hospital, a virtual Update presentation was held with Infectious Disease Specialist, Dr. Hua 195 Juan. Dr. Juan talked about up to date COVID-19 progression, Virtual symptoms, testing, variants including the California variant, Presentation vaccines, and prevention. The presentation was viewed statewide through Facebook Live and WebEx. Psoriatic On April 23, in collaboration with Methodist Hospital a virtual Arthritis & presentation was held with Dr. Huynh Wynn Tran, a Rheumatologist Psoriasis Specialist. Dr. Tran talked about this painful joint condition that 2,000 Virtual occurs in 50% of patients. The presentation was viewed statewide Presentation through Facebook Live and WebEx. Cancer Myths On Tuesday, April 27, in collaboration with the City of Hope a virtual Virtual presentation was held with Dr. Daniel Kim, a Radiation Oncologist. 48 Presentation Dr. Kim talked about cancer myths and facts. Foods That On Tuesday, May 4, in collaboration with Methodist Hospital a Boost virtual presentation was held with Registered Dietitian, Victoria Immunity Pacheco. Victoria discussed the importance of different types of 135 Virtual foods that boost energy, help with the immune system, stress, and Presentation mental health. Who Was On Thursday, May 14, in collaboration with the Gilb Museum of Who in Arcadia Heritage a virtual presentation was held with Laura Arcadia Hennefort, an Arcadia Volunteer. Laura talked about many famous 33 Virtual celebrities, football players, and entertainers who have lived and still Presentation live in Arcadia. Breast On Tuesday, May 18, in collaboration with the City of Hope a virtual Cancer presentation was held with Dr. Katharyn Costello, an Oncologist at What You City of Hope. Dr. Costello discussed the different types of breast Need to Know cancer cases due to hereditary or hormone driven, including two 43 Virtual types of surgeries for breast cancer, lumpectomy and mastectomy. Presentation Stroke On Tuesday, May 25, in collaboration with Methodist Hospital a Awareness virtual presentation was held with Dr. Ken Wogensen, a Neurologist Virtual at Methodist Hospital. Dr. Wogensen talked about the risks and 146 Presentation treatments of a stroke, the golden hour, a critical hour right after a stroke, signs, prevention, and care needed with stroke prevention. Lung Cancer On Friday, June 11, incollaboration with the City of Hope a virtual Virtual presentation was held with Dr. Jonjon Macalintal, a certified 8 Presentation Tobacco Treatment Specialist. Dr. Macalintal presented on the importance of lung cancer screening and tobacco cessation. Movies Made On Friday, June 18, in collaboration with the Gilb Museum of in Arcadia Arcadia Heritage a virtual presentation was held with Museum Virtual Curator, Stevy Acevedo. Stevy talked about movies, television, and 10 Presentation commercials filmed in Arcadia. Skin Cancer On Friday, June 25, in collaboration with Methodist Hospital a virtual Virtual presentation was held on different types of skin cancer, and how to 77 Presentation prevent and keep skin protected during the hot summer months. Walk & Talk resumed in June. Each week participants will walk Walk & Talk approximately 30 minutes with a staff member around the 12 Community Center. Notary Notary services resumed in June with services limited to three Services signatures or thirty minutes every 2 and 4 Tuesday of each 3 month. An appointment is required. TOTAL Cumulative of programs, services, and special events 5,033 Connection Each month a total of 400 newsletters were mailed. 1,200 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE On the week of April 5, a city-wide scavenger hunt that took place to find Pip the Peacock throughout Arcadia. Residents were tasked to The Great solve four daily clues that would lead them to Pip, where they would 63 Spring then take a picture and submit it to the recreation department for a Quest chance to win prizes. Daily winners were awarded to those who solved all or the most clues for a specified day first. Spring Camp took place April 6-9 at Dana Gym and was at full Spring capacity. Each day was filled with fun group activities, arts & crafts, 151 Camp and fitness. Summer Day Camp takes place at Wilderness Park and operates Summer Monday - Friday from 9:30am to 3:OOpm. Day Camp features a variety Day Camp of fun modified summer activities for youth ages 5-12. Each week there 1,575 is a scheduled special guest who brings a unique workshop to the kids at camp. Day Camp is limited to 100 kids per week. Fun `N Play is held at Longley Way this summer and operates Monday - Friday from 9:30am-3:30pm. Participants enjoy a variety of activities Fun n' Play such as fitness, arts & crafts, group games, brain games, trivia and 1,120 much more. Merit Merit Badge Classes are virtually offered to Scouts to earn badges that Badge help them to reach goals of being an Eagle Scout. 205 Classes Wilderness Wilderness Park was closed to the public beginning October 2020 due Park Public to damages from the Bobcat Fire. The park reopened on June 14, 2021 Use with new hours of operation. Wilderness Park is now open for public 155 use Monday -Sunday without reservations for small groups. Community Classes that are offered to the community that provides opportunity to Center learn for all ages. Classes that are offered include dance, exercise, 120 Classes art and music. Dana Gym AUSD joint use facility is another site that is used to offer more classes Classes to the community. Classes that are offered at this location include total 628 body workout, Zumba, volleyball and badminton. Off -Site Other classes that are offered at off-site locations or virtually including Classes multiple tennis courts, par -3 golf course, art classes and music 3,775 classes. MEC This joint use facility is another site that is used to offer more classes Classes to the community. Classes that are offered at this location include 21 Guzhen , belly dancing, sewing and strength training. Highlight Although the annual Egg Hunt was cancelled this year due to COVID-19, staff put together Spring Grams for purchase. For $20, the Bunny delivered a basket to special "peeps" at any Arcadia address or those outside of Arcadia had the option of picking up their gram from the Bunny at the Community Center. A total of 98 grams were purchased, keeping the Bunny busy this spring season. WILDERNESS PARK Wilderness Park is operating under new summer hours of 8:30am-7pm Monday -Sunday. Wilderness Park is now open for public use Monday -Sunday with rentals available for small groups and non-profit organizations on the weekends. Merit Badge Classes: Date Title of Class Participants x Price of Class Total Fees April 10, 2021 Citizenship in the Community 16 x $20 $320 April 10, 2021 Nature Study 7 x $20 $140 April 10, 2021 Family Life 10 x $20 $200 April 10, 2021 First Aid 27 x $20 $540 April 24, 2021 Emergency Preparedness 11 x $20 $220 April 24, 2021 American Cultures 7 x $20 $140 April 24, 2021 Entrepreneurship 5 x $20 $100 May 8, 2021 Camping 11 x $20 $220 May 8, 2021 Mammal Study 18 x $20 $360 May 22, 2021 Communications 12 x $20 $240 May 22, 2021 Personal Management 25 x $20 $500 June 5, 2021 Family Life 7 x $20 $140 June 5, 2021 First Aid 4 x $20 $80 June 12, 2021 Reptile & Amphibian Study 5 x $20 $100 June 12, 2021 Energy 3 x $20 $60 June 19, 2021 Cooking 14 x $20 $280 June 19, 2021 Personal Fitness 23 x $20 $460 TOTAL: 205 $4,100.00 Concerts and Movies In The Park The City of Arcadia's FREE summer concert and movie series is backcoming up, so make sure you don't miss out on the fun in the sun! The summer concerts and movies are held on Thursday evenings. The concerts start at 6:30pm and the movies start at dusk on the lawn between City Hall and the Police Department (240 West Huntington Drive). Please note parking is provided at City Hall and Santa Anita Race Track at Gate 5 only. Below is the line-up for this summer. August 5 Cold Duck — (70s top 40) The Croods: A New Age (PG) Plus National Night Out and Arcadia's 11811 Birthday August 12 The Answer (Classic Rock) Raya and the Last Dragon — PG Normal % Expended Personnel Services: 89.31% Supplies & Services: 91.67% RECREATION DEPARTMENT FINANCIAL STATEMENT May 2021 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 661,000 $ 532,687 80.6% 5502 Community Center $ 312,600 $ 212,042 67.8% 5503 Dana Gym $ 232,100 $ 89,756 38.7% 5504 Fee & Charge $ 345,400 $ 215,734 62.5% 5505 Nature $ 104,000 $ 70,865 68.1% 5506 Recreation/Fields $ 92,200 $ 66,986 72.7% 5507 Senior Citizens $ 446,500 $ 343,590 77.0% 5508 Camp $ 166,500 $ 113,122 67.9% 5510 Youth Programs $ 361,800 $ 158,719 43.9% 5520 Museum Education Center $ 45,600 $ 36,278 79.6% Total Report $2,767,700 $1,839,779 66.5% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 16,200 $ 0 0% 5503 Dana Gym $ 152,600 $ 50,340 33.0% 5504 Fee & Charge Classes/ Activities $ 306,800 $ 206,726 67.4% 5505 Nature $ 18,700 $ 24,388 130.4% 5506 Recreation/Fields $ 26,000 $ 7,952 30.6% 5507 Senior Citizen Classes/ Activities $ 81,000 $ 30,808 38.0% 5508 Day and Sports Camps $ 101,500 $ 121.149 119.4% 5510 Youth Programs $ 32,900 $ 18,918 57.5% 5520 Museum Education Center $ 12,000 $ 4,145 34.5% Total Report $ 747,700 $ 464,306 62.0% Park and Recreation Facilities Fund FY19-20 FY20-21 FY20-21 Actual Actual as of 5/31/21 Budget Beginning Fund Balance 11,841,628 6,196,552 6,196,552 Estimated Revenue: Dwelling Unit Fees 883,959 551,655 750,000 Interest Earnings 281,397 69,401 47,300 Total Revenues 1,165,356 621,056 797,300 Estimated Funds Available 13,006,984 6,817,608 6,993,852 Proposed Expenditures: General Fund Overhead 30,600 28,692 31,300 Capital Projects 6,779,832 0 100,000 Total Expenditures 6,810,432 28,692 131,300 Ending Fund Balance 6,196,552 6,788,916 6,862,552 Net Change in Fund Balance (5,645,076) 592,364