HomeMy WebLinkAboutRP Agenda: 07/14/2021CITY OF ARCADIA
Recreation and Parks Commission
Regular Meeting Agenda
Wednesday, July 14, 2021, 6:00pm
Location: Recreation Conference Room, 375 Campus Drive, Arcadia
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Valerie Cheung, Commission Member
Peter Chu, Commission Member
Randy Fowler, Commission Member
Steve Swinney, Commission Member
Karen Yu, Commission Member
ELECTION OF OFFICERS
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes
per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation
and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or may be
placed on the agenda of a future meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made
available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal
business hours.
REPORT FROM CITY COUNCIL MEMBER LIAISON
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that a specific item be removed from the Consent Calendar for separate
discussion and action.
a. Regular Meeting Minutes of April 14, 2021
Recommended action: Approve
3. REGULAR ITEMS
a. Report of Public Works Services Department
I. Project Updates
b. Report of Director of Recreation and Community Services
I. Monthly Reports
II. Financial Statements
ADJOURNMENT
The Recreation and Parks Commission will adjourn this meeting to August 11, 2021, at 6:00pm in the
Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia.
RECREATION AND PARKS COMMISSION
VIRTUAL MEETING MINUTES
Wednesday, April 14, 2021
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Director of Recreation and Community Services (DRCS) Sara Somogyi
called the virtual meeting to order at 6:OOpm.
PLEDGE OF ALLEGIANCE — Commissioner Cheung
ROLL CALL OF COMMISSIONERS
PRESENT: Cheung, Fowler, Swinney, and Yu
EXCUSED: Chu
A motion was made by Chairperson Fowler, seconded by Commissioner Cheung and
unanimously carried on roll call vote to excuse Commissioner Chu.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Swinney noticed the lawn was brown at the dog park in Eisenhower Memorial Park
but is happy to report it is getting greener.
Commissioner Cheung reported she is very happy little league has started up and to see families
out enjoying the parks. Thanks to Director of Recreation and Community Services (DRCS) Sara
Somogyi for giving her a tour of the Homeless Resource Hub at the Par 3 Golf Course, she was
very impressed with the set up.
Chairperson Fowler reported he is very happy to see the plans for the renovation of Newcastle
Park posted at the park so residents can be informed. Chairperson Fowler inquired as to the
status of the sale of the Par 3 Golf Course and would like to see the residents be able to vote on
it if necessary.
REPORT FROM CITY COUNCIL MEMBER LIAISON
Council Member Beck responed to Chairperson Fowler's inquiry as to the potential sale of the
Arcadia Par 3 Golf Course. Council Member Beck stated for the sale of the Par 3 Golf Course to
happen there would have to be a special election which would be very expensive. Council Member
Beck stated if there was an election and the residents did not want not to sell the Par 3 then would
they want a parcel tax increase instead? In December of 2018, one of the recommendations from
the City of Arcadia Citizen's Financial Advisory Committee was to explore the sale of the Arcadia
Par 3 Golf Course to make up for the unfunded pension liabililty with California Public Employees'
Retirement System (CaIPERS) estimated at $6.9 million per year. Council Member Beck reported
at this time, there is no imminent sale of the Par -3 property pending or any development plans
under consideration for the site. In July of 2020, the City began taking the initial steps toward
exploring a potential future sale and/or redevelopment of the Arcadia Par 3 Golf Course. Council
Member Beck stated it is important to note that simply going through this process does not mean
the property will be sold. The City Council is merely exploring the possibility.
Council Member Tom Beck reported the City Council took a tour of the new Le Meridien Hotel
last week and is very impressed. The hotel is expected to open in May 2021 and has 234 rooms
and over 14,000 square feet of event space. Council Member Beck announced the reorganization
of the City Council at their regular meeting on Tuesday, April 20, 2021. Council Member Beck
commented City Staff did an admirable job weathering the pandemic and hopes the City will
create a playbook for the future.
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of October 14, 2020
It was moved by Commissioner Swinney, seconded by Commissioner Cheung and
unanimously carried on roll call vote to approve Consent Calendar Item 2.a.
AYES: Cheung, Fowler, Swinney, and Yu
NOES: None
ABSTAIN: Chu
3. REGULAR ITEMS
a. Report from Public Works Services Department
I. Project Updates
Deputy Public Works Services Department (DPWSD) Paul Cranmer reported on
Commissioner Swinney's comment about the brown grass at dog park at Eisenhower.
DPWSD Cranmer stated Bermuda blend grass is always brown in winter and turns
green in spring. DPWSD Cranmer reported the baskeball hoops have been reinstalled
at Eisenhower Park so the courts are up and running.
b. Report of Director of Recreation and Community Services
DRCS Somogyi reported on Senior Services. Seniors are enjoying the free
virtual presentations offered by Arcadia Methodist Hospital and City of Hope.
On January 19, the virtual presentation was on sleep disorders and had 62
seniors in attendance via zoom. On February 5, 46 seniors enjoyed the Drive-
in Valentine's Bingo event at the Community Center. Participants followed
protocol by playing bingo from their car while wearing a mask. The numbers
are read through a transmitter to a radio station by a staff member and when a
senior gets bingo, they honk their horn! On February 23, 172 seniors
participated in a free virtual presentation on how to improve mobility and
balance, offered by Physical Therapist, Larry Nakamura from Methodist
Hospital. DRCS Somogyi reported seniors are very interested in keeping the
virtual presentations after the Community Center is open. Staff continues to
make senior wellness calls to ensure they have everything they need. On
March 19, 105 seniors drove through the Arcadia Community Center to pick up
a traditional Irish Faire meal and goodies to celebrate St. Patrick's Day. Over
1,800 seniors participated in virtual classes including line dance, cardio plus,
and Zumba.
DRCS Somogyi reported on Recreation Services. The Half Day After School
Camp held at Baldwin Stocker Elementary School had over 250 partiipants.
This fee-based program in February and March 2021 was open to students in
grades K-5 and they enjoyed a variety of organized recreation activities led by
trained Activity Leaders. The Bunny delivered grams to 98 special peeps from
March 22 -April 2. Participants had the option of getting their spring bunny
grams delivered to their Arcadia home or pick-up from the Community Center.
The virtual Merit Badge classes have been the most popular over the last year
with over 190 Scouts trying to reach their goal of being an Eagle Scout. Virtual
and off-site classes are offered to the community for all ages and include
enrichment, sports, and fitness and over 1,500 adults and children registered.
DRCS Somogyi reported in March 2021, the City Council approved Wilderness
Park to re -open for public use Monday -Sunday without reservations, except for
small groups of 6-10 people or resident and non-resident non-profit groups,
who would still require reservations. Currently, Wilderness Park is closed
because of damage from the Bobcat Fire and potential mudslides. The park is
expected to open again in summer. The approved Reopening Protocols for
Use of Public Trails from the Los Angeles County Department of Public Health
will be followed to safely operate the park.
DRCS Somogyi reported the City along with Union Station Homeless Services
will be presenting a virtual Community Forum on Homelessness on May 6 at
6pm. The topics of discussion will include an overview of programs and
services currently provided to those experiencing homelessness, an overview
of the grants received, the possible two month extension of the homeless
resource hub, an overview of the tiny shelter project (inexpensive housing
system), Arcadia's Camping Ordinance, myths surrounding homelessness,
and an overview of the case management process and how many individuals
have connected to various services in Arcadia. DRCS Somogyi stated the
Forum will be an interactive presentation to answer questions from the
Community. DRCS Somogyi reported the City is working with Union Station
for a staff training. The training will be via zoom and covers: an overview of the
Union Station Homeless Services; successes in 2020; review of the best
practices and why they are used; general state of homelessness in LA County,
the SGV, and Arcadia; myths around homelessness; and the next steps to
solve homelessness. DRCS Somogyi stated this will help staff to become more
knowledgeable about getting people experiencing homelessness connected to
services.
Financial Statements
DRCS Somogyi referenced the March Financial Statement. Total expenditures
through March 2021 are $1,484,203 that is 53.6 % of the budgeted amount for
this fiscal year. The total fiscal year revenue as of March 2021 is $215,928 that
is 28.9% of the budgeted amount. DRCS Somogyi referenced the March 2021
Park & Recreation Facilities Fund, with an account balance of $6,718,924.
DRCS Somogyi reported staff is working on the next Fiscal Year 21-22 budget.
DRCS Somogyi stated we are planning our summer programs and camps, and
are moving closer to reopening hopefully by mid-June.
c. Newcastle Park Proposed Renovation Project
DRCS Somogyi thanked the Commissioners who attended the three interactive virtual
community webinars on the renovation of Newcastle Park. DRCS Somogyi explained,
after gaining input from the community for the renovation of Newcastle Park, the City
is in the final stages of updating the plans. DRCS Somogyi introduced Jeff Scott from
ICG, Inc., who provided the Commission with a powerpoint presentation. Mr. Scott
reported on the proposed changes to the major elements from the previous plan:
move the play equipment for 2-5 & 5-12 year old children away from the street; move
the new restroom facility away from the street, still next to the play equipment; retain
and renovate the four handball courts; move the new lighted pickleball courts to where
the sand volleyball courts are currently located and reduce the number of pickleball
courts from 6 to 4, these would be the first stationary (and lighted) pickleball courts in
the City; remove the sand volleyball courts; revise the route of the perimeter walking
path and the location of the four exercise equipment stations (lighted); still include the
flat natural grass area and retain a portion of the grass slope area; still includes new
park benches, BBQ's, and picnic tables; includes new drinking ofountains/water bottle
filling stations; still includes two renovated tennis courts with lighting; and, still includes
new plant material and landscaping to reflect Newcastle, Australia (the park's
namesake) when possible.
After discussion, it was moved by Chairperson Fowler, seconded by Commission
Swinney, and carried on a roll call vote to approve Option 1: Go out to bid for a
design/build proposal with a guaranteed maximumprice of $3.7 million and negotiate
with the low bidder prior to award of contract beginning 90 days from May 18, with the
option of staff electing to place a Requesst for Proposal at a later date.
ADJOURNMENT
Chairperson Fowler adjourned the meeting at 7:15pm to August 11, 2021, at 6:00pm in the
Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia.
Randy Fowler
Chairperson
Sara Somogyi
Secretary
DATE: July 14, 2021
STAFF REPORT
Recreation and Community Services Department
TO: Honorable Chairperson and Members of the Recreation and Parks Commission
FROM: Sara Somogyi, Director of Recreation and Community Services %
SUBJECT: PROGRAMS & ACTIVITIES — April, May, & June 2021
SENIOR SERVICES DIVISION
Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of
programs, services, and activities offered supports the healthy and independent lifestyle of the
participants. A brief description with program attendance is listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
On Friday, April 2, 41 seniors attended Drive -In Bingo at the
Community Center and on Friday, June 11, there were 32 registered
Drive -In Bingo
seniors. Everyone received five game sheets, highlighters, hand
73
sanitizer, and a snack. A few lucky winners drove away with a gift
card.
Cinco de
On Wednesday, May 5, 120 seniors drove through the Arcadia
Mayo
Community Center to pick up a traditional Latin meal while listening
120
Luncheon
to upbeat grooves and greeted by the staff wearing sombreros.
Exercise plays a vital role in health and wellness. Virtual classes
Classes
include line dance, cardio plus, and Zumba. These virtual courses
1,140
contribute to bone density improvement, increased muscle strength,
flexibility, the reduction of stress, and improved cardio.
During the months of April, May, and June, the Arcadia Police and
Coffee &
Fire Departments assisted with distributing free coffee and treats to
Treats
seniors who drove through the Community Center. Total
197
participants each month were: April -53, May -86, June -48.
Senior
Each month Recreation Staff make wellness calls to seniors to chat
Wellness
with them, ask how they are doing, and if they need assistance with
750
Calls
groceries or senior resources. Seniors look forward to calls and
have developed a great relationship with staff.
Monthly
Monthly bus passes can be purchased at the Community Center for
Bus Passes
$5.
22
Santa Anita
On Friday, April 9, in collaboration with the Gilb Museum of Arcadia
Depot
Heritage. Presenter, Dale Carter talked about the Santa Anita
Virtual
Depot, where the railroad used to be located, and about its current
21
Presentation
site at the Los Angeles Arboretum.
COVID-19
On Friday, April 16, in collaboration with Methodist Hospital, a virtual
Update
presentation was held with Infectious Disease Specialist, Dr. Hua
195
Juan. Dr. Juan talked about up to date COVID-19 progression,
Virtual
symptoms, testing, variants including the California variant,
Presentation
vaccines, and prevention. The presentation was viewed statewide
through Facebook Live and WebEx.
Psoriatic
On April 23, in collaboration with Methodist Hospital a virtual
Arthritis &
presentation was held with Dr. Huynh Wynn Tran, a Rheumatologist
Psoriasis
Specialist. Dr. Tran talked about this painful joint condition that
2,000
Virtual
occurs in 50% of patients. The presentation was viewed statewide
Presentation
through Facebook Live and WebEx.
Cancer Myths
On Tuesday, April 27, in collaboration with the City of Hope a virtual
Virtual
presentation was held with Dr. Daniel Kim, a Radiation Oncologist.
48
Presentation
Dr. Kim talked about cancer myths and facts.
Foods That
On Tuesday, May 4, in collaboration with Methodist Hospital a
Boost
virtual presentation was held with Registered Dietitian, Victoria
Immunity
Pacheco. Victoria discussed the importance of different types of
135
Virtual
foods that boost energy, help with the immune system, stress, and
Presentation
mental health.
Who Was
On Thursday, May 14, in collaboration with the Gilb Museum of
Who in
Arcadia Heritage a virtual presentation was held with Laura
Arcadia
Hennefort, an Arcadia Volunteer. Laura talked about many famous
33
Virtual
celebrities, football players, and entertainers who have lived and still
Presentation
live in Arcadia.
Breast
On Tuesday, May 18, in collaboration with the City of Hope a virtual
Cancer
presentation was held with Dr. Katharyn Costello, an Oncologist at
What You
City of Hope. Dr. Costello discussed the different types of breast
Need to Know
cancer cases due to hereditary or hormone driven, including two
43
Virtual
types of surgeries for breast cancer, lumpectomy and mastectomy.
Presentation
Stroke
On Tuesday, May 25, in collaboration with Methodist Hospital a
Awareness
virtual presentation was held with Dr. Ken Wogensen, a Neurologist
Virtual
at Methodist Hospital. Dr. Wogensen talked about the risks and
146
Presentation
treatments of a stroke, the golden hour, a critical hour right after a
stroke, signs, prevention, and care needed with stroke prevention.
Lung Cancer
On Friday, June 11, incollaboration with the City of Hope a virtual
Virtual
presentation was held with Dr. Jonjon Macalintal, a certified
8
Presentation
Tobacco Treatment Specialist. Dr. Macalintal presented on the
importance of lung cancer screening and tobacco cessation.
Movies Made
On Friday, June 18, in collaboration with the Gilb Museum of
in Arcadia
Arcadia Heritage a virtual presentation was held with Museum
Virtual
Curator, Stevy Acevedo. Stevy talked about movies, television, and
10
Presentation
commercials filmed in Arcadia.
Skin Cancer
On Friday, June 25, in collaboration with Methodist Hospital a virtual
Virtual
presentation was held on different types of skin cancer, and how to
77
Presentation
prevent and keep skin protected during the hot summer months.
Walk & Talk resumed in June. Each week participants will walk
Walk & Talk
approximately 30 minutes with a staff member around the
12
Community Center.
Notary
Notary services resumed in June with services limited to three
Services
signatures or thirty minutes every 2 and 4 Tuesday of each
3
month. An appointment is required.
TOTAL
Cumulative of programs, services, and special events
5,033
Connection
Each month a total of 400 newsletters were mailed.
1,200
RECREATION SERVICES DIVISION
The Recreation Services Division is responsible for providing programs and activities which meet the
recreational needs of the community. A diverse selection of programs is offered for youth, adults, and
families to provide the opportunity for positive recreation experiences and to promote health and
wellness. A brief description and attendance totals for the programs and services are listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
On the week of April 5, a city-wide scavenger hunt that took place to
find Pip the Peacock throughout Arcadia. Residents were tasked to
The Great
solve four daily clues that would lead them to Pip, where they would
63
Spring
then take a picture and submit it to the recreation department for a
Quest
chance to win prizes. Daily winners were awarded to those who solved
all or the most clues for a specified day first.
Spring Camp took place April 6-9 at Dana Gym and was at full
Spring
capacity. Each day was filled with fun group activities, arts & crafts,
151
Camp
and fitness.
Summer Day Camp takes place at Wilderness Park and operates
Summer
Monday - Friday from 9:30am to 3:OOpm. Day Camp features a variety
Day Camp
of fun modified summer activities for youth ages 5-12. Each week there
1,575
is a scheduled special guest who brings a unique workshop to the kids
at camp. Day Camp is limited to 100 kids per week.
Fun `N Play is held at Longley Way this summer and operates Monday
- Friday from 9:30am-3:30pm. Participants enjoy a variety of activities
Fun n' Play
such as fitness, arts & crafts, group games, brain games, trivia and
1,120
much more.
Merit
Merit Badge Classes are virtually offered to Scouts to earn badges that
Badge
help them to reach goals of being an Eagle Scout.
205
Classes
Wilderness
Wilderness Park was closed to the public beginning October 2020 due
Park Public
to damages from the Bobcat Fire. The park reopened on June 14, 2021
Use
with new hours of operation. Wilderness Park is now open for public
155
use Monday -Sunday without reservations for small groups.
Community
Classes that are offered to the community that provides opportunity to
Center
learn for all ages. Classes that are offered include dance, exercise,
120
Classes
art and music.
Dana Gym
AUSD joint use facility is another site that is used to offer more classes
Classes
to the community. Classes that are offered at this location include total
628
body workout, Zumba, volleyball and badminton.
Off -Site
Other classes that are offered at off-site locations or virtually including
Classes
multiple tennis courts, par -3 golf course, art classes and music
3,775
classes.
MEC
This joint use facility is another site that is used to offer more classes
Classes
to the community. Classes that are offered at this location include
21
Guzhen , belly dancing, sewing and strength training.
Highlight
Although the annual Egg Hunt was cancelled this year due to COVID-19, staff put together Spring Grams
for purchase. For $20, the Bunny delivered a basket to special "peeps" at any Arcadia address or those
outside of Arcadia had the option of picking up their gram from the Bunny at the Community Center. A
total of 98 grams were purchased, keeping the Bunny busy this spring season.
WILDERNESS PARK
Wilderness Park is operating under new summer hours of 8:30am-7pm Monday -Sunday.
Wilderness Park is now open for public use Monday -Sunday with rentals available for small
groups and non-profit organizations on the weekends.
Merit Badge Classes:
Date
Title of Class
Participants x Price of Class
Total Fees
April 10, 2021
Citizenship in the
Community
16 x $20
$320
April 10, 2021
Nature Study
7 x $20
$140
April 10, 2021
Family Life
10 x $20
$200
April 10, 2021
First Aid
27 x $20
$540
April 24, 2021
Emergency Preparedness
11 x $20
$220
April 24, 2021
American Cultures
7 x $20
$140
April 24, 2021
Entrepreneurship
5 x $20
$100
May 8, 2021
Camping
11 x $20
$220
May 8, 2021
Mammal Study
18 x $20
$360
May 22, 2021
Communications
12 x $20
$240
May 22, 2021
Personal Management
25 x $20
$500
June 5, 2021
Family Life
7 x $20
$140
June 5, 2021
First Aid
4 x $20
$80
June 12, 2021
Reptile & Amphibian Study
5 x $20
$100
June 12, 2021
Energy
3 x $20
$60
June 19, 2021
Cooking
14 x $20
$280
June 19, 2021
Personal Fitness
23 x $20
$460
TOTAL:
205
$4,100.00
Concerts and Movies In The Park
The City of Arcadia's FREE summer concert and movie series is backcoming up, so make sure you don't
miss out on the fun in the sun! The summer concerts and movies are held on Thursday evenings. The
concerts start at 6:30pm and the movies start at dusk on the lawn between City Hall and the Police
Department (240 West Huntington Drive). Please note parking is provided at City Hall and Santa Anita
Race Track at Gate 5 only. Below is the line-up for this summer.
August 5 Cold Duck — (70s top 40)
The Croods: A New Age (PG)
Plus National Night Out and Arcadia's 11811 Birthday
August 12 The Answer (Classic Rock)
Raya and the Last Dragon — PG
Normal % Expended
Personnel Services: 89.31%
Supplies & Services: 91.67%
RECREATION DEPARTMENT FINANCIAL STATEMENT
May 2021
ACCOUNT
BUDGET
EXPENDITURES
PERCENTAGE
5501
Administration
$
661,000
$
532,687
80.6%
5502
Community Center
$
312,600
$
212,042
67.8%
5503
Dana Gym
$
232,100
$
89,756
38.7%
5504
Fee & Charge
$
345,400
$
215,734
62.5%
5505
Nature
$
104,000
$
70,865
68.1%
5506
Recreation/Fields
$
92,200
$
66,986
72.7%
5507
Senior Citizens
$
446,500
$
343,590
77.0%
5508
Camp
$
166,500
$
113,122
67.9%
5510
Youth Programs
$
361,800
$
158,719
43.9%
5520
Museum Education Center
$ 45,600
$ 36,278
79.6%
Total Report
$2,767,700
$1,839,779
66.5%
ACCOUNT
BUDGET
REVENUE
PERCENTAGE
5502
Community Center Rentals
$
16,200
$
0
0%
5503
Dana Gym
$
152,600
$
50,340
33.0%
5504
Fee & Charge Classes/
Activities
$
306,800
$
206,726
67.4%
5505
Nature
$
18,700
$
24,388
130.4%
5506
Recreation/Fields
$
26,000
$
7,952
30.6%
5507
Senior Citizen Classes/
Activities
$
81,000
$
30,808
38.0%
5508
Day and Sports Camps
$
101,500
$
121.149
119.4%
5510
Youth Programs
$
32,900
$
18,918
57.5%
5520
Museum Education Center
$ 12,000
$ 4,145
34.5%
Total Report
$
747,700
$
464,306
62.0%
Park and Recreation Facilities Fund
FY19-20 FY20-21 FY20-21
Actual Actual as of 5/31/21 Budget
Beginning Fund Balance 11,841,628 6,196,552 6,196,552
Estimated Revenue:
Dwelling Unit Fees
883,959
551,655
750,000
Interest Earnings
281,397
69,401
47,300
Total Revenues
1,165,356
621,056
797,300
Estimated Funds Available
13,006,984
6,817,608
6,993,852
Proposed Expenditures:
General Fund Overhead
30,600
28,692
31,300
Capital Projects
6,779,832
0
100,000
Total Expenditures
6,810,432
28,692
131,300
Ending Fund Balance
6,196,552
6,788,916
6,862,552
Net Change in Fund Balance
(5,645,076)
592,364