HomeMy WebLinkAboutLB Agenda: 07/15/2021CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, July 15, 2021 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：
626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Barbara Delphey, Chair
Miriam Carter, Trustee
Alice Wang, Trustee
Elizabeth Renfrew, Trustee
Carlton Seaver, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON
a. Chairperson
b. Chairperson Pro Tempore
c. Liaison to the Friends of the Library
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Summer Reading Program
c. Monthly Statistical Report: June 2021
d. Monthly Report Narrative: June 2021
e. Financial Report: June 2021
f. COVID-19 Updates
g. Policy Manual Review
h. Library Building Open Hours
i. Staff Update
j. Staff Reports:
Gift of $1500 from the Arcadia Chinese Association
k. Gilb Museum of Arcadia Heritage
l. Flyers/articles/posters/attachments
Summer 2021 Learning Lab schedule
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of June 17, 2021
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to September 16, 2021 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – JUNE 2021
Highlights: On June 15, 2021, COVID-19 rules and regulations changed once again. Face
coverings are only required for those not vaccinated, and social distancing is no longer required.
The Library can now fully reopen to full capacity. Due to the current ten vacancies, the Library
building is only open to the public for 22 hours. As the new fiscal year begins in July, recruitment
will begin to fill these vacancies. The Library continues offering curbside pickup service, phone,
chat, and text services 60 hours per week. Staff attended the Le Meridian ribbon cutting. The new
luxury hotel is the current home of the History Lives Here Pony Express sign and will be the future
home of the History Lives Here sign for Anita Baldwin and the Anita Baldwin statue.
Adult Programs, Classes, Technology Literacy, and Events: Summer
at Your Library 2021 kicked off on June 1. This year’s Summer at Your
Library asks participants to log the number of minutes spent reading books
to earn digital achievement badges. Qualifying books include fiction,
nonfiction, and graphic novels, and even minutes spent reading with
children can be counted because parents who read equal children who
read! Every 120 minutes of reading logged earns a badge, up to seven
badges, and each badge earns one ticket to a drawing for one of three
prizes: a craft kit bundle, a Kindle Fire, or a Bluetooth earbud. As a bonus,
participants can write short book reviews: each accepted book review will earn two tickets that
will also be placed in the drawing. As of the end of June, 70 adults had registered and read
43,588 minutes. Adult Recess also aired on June 1. Participants were taught how to cross stitch.
Twenty craft kits were given out and there were 148 “views” on social media. The June Adult
Learning Lab program highlighted Creativebug and introduced students to the wonderful and
crafty possibilities found on this free online resource. Students learned how to create an account,
stay abreast of new videos, and share their creations. A corresponding microlesson will air in July.
The online edition of the International Film Program aired in mid-June. Patrons were encouraged
to watch Theeb on Kanopy. Eleanor Oliphant is Completely Fine, by Gail Honeyman, was
discussed during Bookish.
Teen Programing: The teen version of Summer at Your Library also
started on June 1.. Teens are also asked to log the minutes they read to
earn points. They can also review books for extra points. Books can be
reviewed in the traditional, essay format, or reviewed from a creative angle
by writing a poem, recording a TikTok video, or even singing a song. There
will be a raffle each week for a $20 gift card and, at the end of the summer
there will be a grand prize raffle for a drone and a Fujifilm Instax camera.
June Activity
Front Door Pick-Ups: 400
Visitors: 28,775
Physical Items Checked Out: 26,273
eBooks/Audiobooks/Magazines Downloaded: 4,267
Virtual Programs/Attendance: 14/523
Passports Issued: 194
2
In conjunction with the SAYL theme, Reading Colors Your World, Teen
Services is also hosting a Bad Art contest. Teens are encouraged to create
“bad art.” The baddest of the bad art will be awarded a $50 Amazon gift card.
As of the end of June, 50 teens had registered and read 31,759 minutes.
Children’s Programming and Services:
This year’s Summer Reading Program invited
child participants to log their time spent reading and for youth to
complete fun challenges to earn reading rewards. At month’s
end, there were 604 kids and 135 youth registered for the
program who read and logged 205,171 minutes (3,419 hours).
Youth participants also can earn virtual tickets to be entered into
a grand drawing for Amazon gift cards, a Kindle Paperwhite, a
101-piece art set, and more.
An off-site reading program for kids took place at Wilderness
Park throughout June and July, in partnership with the
Arcadia Recreation Department. Each day camp group
received an activity poster and children earned small
rewards for completing various activities on a bingo card.
The Library provided the site with bingo posters, prizes, and
books for the program.
Children’s Services staff prepared and distributed 350 educational Wonders of the World
Discovery packets, which highlighted Egypt and the Great Pyramids of Giza. Each bag contained
a pyramid and mummy craft, an activity sheet, suggested extension activities, and reading
recommendations. An accompanying video with themed read-aloud stories was also offered and
received 65 views. Later in the month, 206 Great Wall of China themed packets were distributed
with 18 views for the accompanying video.
Patrons also picked up 200 Funology Animation kits, designed
for kids in third to eighth grades, featuring materials to make
one thaumatrope and flip book. The accompanying craft
demonstration video received 61 views. In addition, 169
Funology Kindness Kits were distributed later in the month.
Materials for the Discovery packets and Funology kits were
funded by a virtual programming grant provided by the
California State Library.
Customer Services: As the Library enters its third month of being open to the public, there has
been a change in how customers are using the Library. Account Services staff continues to see
a decrease in holds placed since reopening. In June, staff processed 3,260 holds, compared to
3,983 in May. In addition, there were 400 front-door pick-ups in June, while there were 828 in
May. Staff continues to call all patrons when their holds are available, and, once contacted, all
holds are placed on the hold shelves. Staff ask patrons to call back only if they would like to
schedule a front door pick-up appointment. On June 8, Account Services began forgiving fines
due to issues with some courtesy reminders sent by text or email. In June, $2,553.75 in late fines
were waived. Passport Services is in a period of transition as a long-serving clerk has moved to
Account Services and new staff are being processed by Human Resources. Hours will need to
be revised and new staff will need to complete their Agent Certification and a period of mentoring
by experienced agents.
3
Collections: Cataloging and Acquisitions staff continued work on the Cozy Mysteries, Serials,
and Authority Database projects. Staff began a new project with our Teen Test Preparation
materials to enable patrons, staff, and especially Library aides, to find and re-shelve materials in
their special location. Staff began the somewhat lengthy and detailed process to close out Fiscal
Year 2019-20. Purchase Orders were paid and closed, and final invoices processed and sent to
the City’s Finance Department for payment. Staff began work on opening Fiscal Year 2020-21, a
process that will continue into July. The most popular item in the Adult collection this month was
Ye tian zi, by Yueguan. The most popular title in the Children’s collection this month was Hilo, by
Judd Winick. For teens, the top title this month was the graphic novel series Naruto, by Masashi
Kishimoto. Adult Services reports that Kanopy, the online movie streaming service, continues to
be popular, with 434 views. Overdrive logged 4,267 items downloaded.
Facilities and Technology: There were 60 Dial-A-Story, a special online program hosted by
Children’s Service, visitors during June which nearly doubled the 33 participants from the previous
month. Dial-A-Story invites patrons to dial a designated number and listen to stories read aloud
by Library staff and volunteers. June featured stories shared by Sherry Sobbota, a longtime adult
volunteer who assists in Children’s Services. Information Systems reports that they are working
with the City IT department to upgrade the staff computers with the latest Windows 10 security
updates. The Library continues to offer 3D printing, public wi-fi, and remote document printouts
on our print-release stations. Information Systems’ team of three Computer Aides and ISS
Supervisor answered more than 118 computer/technical questions from patrons; assisted the
public with 281 public computer sessions, 149 print jobs, and the use of the Microfiche station,
public copiers, and the public Wi-Fi network during the 22 open hours.
Staff and Training: Two conditional offers were made to fill Library Aide vacancies; Account
Services is currently waiting for their final clearances. A conditional offer was made for a candidate
for the full-time Technician I position. Unfortunately, the offer was rescinded due to
communication issues with the candidate. The recruitment for a full-time teen librarian has begun
and staff are reviewing applications. Passport Services is also working to fill two Agent positions.
Children’s staff completed the seven-week Touchpoints in Libraries training and have been using
the approach to better understand and interact with families visiting the Jerry Broadwell Children’s
Room. Staff also took part in the Understanding the Homelessness Crisis training provided by the
City. Adult Services and Administration staff attended Serving with A Purpose Virtual Fundraising
Mini-Conference. Adult Services staff attended training on GIMP, an online graphics program, a
Summer @ Your Library Networking Conversation, and a Findaway meeting. Staff also attended
the Arcadia Historical Society Board meeting.
Community Outreach/Collaboration/Volunteers: Early in the month, Children’s Services staff
hosted two end-of-the school year virtual class visits for 23 Holly Avenue kindergartners and 21
Camino Grove Elementary first grade students, sharing themed stories and information about the
Library’s summer reading program.
Adult Services staff provided pictures and articles to an
architectural historian who was researching the former
May Company, then Vons Headquarters, building at 618
Michillinda Avenue (behind the current H Mart), which sits
empty now. The architectural historian shared that it will
most likely get torn down for a mixed-use development.
The Library hosted the City of Hope’s blood drive event on
Wednesday, June 16.
4
Marketing and Publicity: Information Systems continues to update several of the library
department web pages with new content. Social media continues to play an important role in
sharing and publicizing Library events, collections, and programming. The Library’s Facebook
account has 1,492 followers; the Twitter account has 573; Instagram has 1,090; and YouTube
has 124. The June-July Featured Historical Photo featured a 1916 photo of Sturtevant Camp.
Sturtevant Camp was established in 1893, during the “Great Hiking Era,” when people flocked to
the San Gabriel Mountains for fun and adventure. The camp was, and still is, located up in Big
Santa Anita Canyon about four miles from the parking lot at Chantry Flat, north of Arcadia. It is
only accessible by foot or by hoof.
June Fiscal Year to Date June June Average
2021 2020-21 2019-20 2020 2019 2019-21
CIRCULATION
Gate count 21,200 31,810 324,128 0 41,187 20,796
Circulation 35,106 227,718 705,831 19,286 94,028 49,473
Adult 6,060 35,291 110,706 3,255 14,810 8,042
Teen 1,378 6,930 17,762 664 2,848 1,630
Juvenile 17,759 93,106 306,596 7,702 41,226 22,229
Digital Collection 4,599 76,188 70,815 7,387 4,563 5,516
In-House Use check-ins 5,310 16,203 201,164 278 30,581 12,056
Express Check 10,955 18,529 173,364 0 24,401 11,785
Registrations 121 1,638 2,814 111 409 214
Overdues 62 552 2,017 0 207 90
Reserves 3,260 78,429 16,045 2,243 1,309 2,271
TECHNICAL SERVICES
Materials cataloged 785 10,884 12,059 1,028 1,113 975
Materials discarded 1,106 15,437 32,939 4,166 1,167 2,146
Interlibrary loan (ILL) 0 0 322 0 60 20
Bindery 0 288 251 18 0 6
Serials Processed 388 4,430 5,119 455 380 408
ADULT SERVICES
Reference questions 2,057 17,785 26,619 1,230 4,632 2,640
Total Reference 1,232 10,512 12,868 424 2,407 1,354
Total Other 825 7,273 13,751 806 2,225 1,285
Adult Programs (virtual) 4 56 132 3 28 12
Views 232 3,999 2,990 47 268 182
Teen Programs (virtual) 1 17 71121
Views 50 1,557 4,699 22 60 44
24/7 Reference email 34 573 2,764 160 371 188
CHILDREN'S SERVICES
Reference questions 1,431 4,557 18,466 166 2,993 1,530
Total Reference 1,072 3,153 14,055 1,014 2,198 1,428
Total Other 359 1,394 5,324 65 795 406
Special programs (virtual) 3 70 85 0 20 8
Views 144 1,546 4,080 0 1,602 582
Storytime/Class Visits/Scouts 6 89 117 6 12 8
Views 97 1,530 5,540 87 762 315
STATISTICS
Volunteer Hours 171 1,239 5,395 52 1,010 411
Website Visits 13,652 109,978 28,935 9,184 7,612
Other Service Point questions 880 9,707 12,666 27 2,112 1,006
REVENUES
Fines & Fees 1,768.64$ 15,283.73$ 29,995.04$ 211.75$ 4,376.55$ 2,118.98$
Auditorium -$ -$ 6,225.00$ -$ 1,459.70$ 486.57$
Lost books 250.17$ 2,133.85$ 4,800.59$ 135.32$ 706.11$ 363.87$
ECC Registrations -$ -$ 2,340.00$ -$ -$
Gifts & grants 14,520.00$ 74,491.18$ 79,536.06$ 150.00$ 339.98$ 5,003.33$
Passport Services 8,219.45$ 42,072.95$ 49,690.00$ -$ 10,405.00$ 6,208.15$
Total 24,758.26$ 133,981.71$ 172,586.69$ 497.07$ 17,287.34$ 14,180.89$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2020-21
Information & Materials
Management
Program & Collection
Arcadia Public Library
20 W. Duarte Rd., Arcadia, CA 91006
(626) 821-5569 www.ArcadiaCA.gov/Library
Digital learning from the comfort of
your home at your own pace.
Additional resources & information
available:
Access classes anytime after the
premiere date on the Library's
YouTube channel.
In our free virtual computer
Learning Lab classes you'll receive
information & resources on current
technology topics to take your
skills to the next level.
arcadia.libguides.com/learninglabs
Summer 2021
Virtual
Computer
Learning Lab
Class Schedule
youtube.com/user/arcadiapubliclibrary
Arcadia Public Library's
YouTube channel:
Digital Collections with OverDrive & Libby
Premiere: Wednesday, July 28th
Did you know that the Library has a huge
digital collection that you can access
online 24/7? This class will show you how
to utilize the platform OverDrive to
borrow eBooks, eAudiobooks, & digital
magazines online & through the
OverDrive or Libby app.
Instagram for Beginners
Premiere: Thursday, August 19th
A free photo & video sharing social
network where users can connect with
their friends & discover niche interests.
Users can record, edit their content, &
live stream as well. This introductory
course will offer patrons insight to the
many features of Instagram.
Digital Privacy Basics
Premiere: Wednesday, August 25th
This informational class will introduce &
discuss the topic of digital privacy & how
you can protect yourself & your privacy
online. This class will discuss how to
browse the Internet more anonymously,
create strong passwords, update privacy
settings in apps & social media
accounts, & more.
Get Animated with Crello
Premiere: Thursday, September 16th
Move over Canva, Crello’s here!
Learn how to use Crello, a graphic design
platform. This class is review Crello basics
& highlight the areas where Crello
shines in comparison with Canva.
Find Your Next Read with Novelist
Premiere: Wednesday, September 29th
Not sure what to read? Finished your
favorite series & want another one?
This class will introduce you to the
database Novelist which connects
readers with author, title, & series
readalikes. Learn how to effectively
browse & search to find your next read!
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, JUNE 17, 2021
CALL TO ORDER – Chair Barbara Delphey called the meeting to order at 4:38 pm., in the
Library’s Cay Mortenson Auditorium.
PLEDGE OF ALLEGIANCE – Trustee Janet HasBrouck
ROLL CALL: Chair Barbara Delphey; Trustees Miriam Carter, Janet HasBrouck, Elizabeth
Renfrew, Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director
of Library & Museum Services Darlene Bradley (Secretary); Library Services
Manager Pat Smith
ABSENT – None
PUBLIC COMMENTS – None
CLOSED SESSION
A closed session, pursuant to Government Code Section 54957, was held to conduct a
performance evaluation of the Director of Library and Museum Services.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew reported, in her capacity
as Liaison to the Friends of the Library, that the Bookstore is now open to the public. She noted
that better signage is needed: many customers of the outdoor sale had never even realized that
the Library housed the bookstore. There is a large backlog of donated books and the Bookstore
needs volunteers. Trustee Wang reported that the Arcadia Chinese Association donated $1,500
to the Library. Councilmember Cheng reported that the budget for Fiscal Year 2021-22 passed,
and that Judge Carlton Seaver was appointed to the Library Board of Trustees starting in July
2021. Councilmember Cheng reviewed developments in the ongoing discussions regarding
homelessness and “tiny houses,” as well as ongoing development projects in Arcadia. Trustee
HasBrouck expressed her appreciation for and enjoyment of her tenure on the Library Board of
Trustees. Trustee Carter shared the fundraising ideas presented at a recent “Serving with a
Purpose” virtual conference.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley updated the Board on the Library’s reopening since early
May, reporting that the number of visitors is increasing, and that staff will be adding more seating
in line with the State and County’s reopening. The goal is to return to being open 60 hours per
week in mid-August, pending staffing levels. She introduced the new full-time Library Technician
and reported on the status of the current recruitments for Library Aides, Clerks, part-time
Technicians, and a Teen Librarian. She also discussed the Library’s efforts to create a career
pathway for staff to professional positions within the Library.
Board Member Recognition and Thank You: The Director thanked Trustee HasBrouck for her
service and noted how valuable her professional library experience has been to the Board and
the Library. Chair Delphey also expressed her gratitude for Trustee HasBrouck’s service.
Monthly Statistical Report: May 2021: Director Bradley reviewed the statistics showing
increased Library use since the reopening in early May. The revenue generated by fines and fees
has increased as well, although the Library froze overdue fines in response to ongoing problems
with email and text notifications to patrons of pending overdue items.
Monthly Report Narrative: May 2021: The ongoing re-cataloging of the teen manga collection
was discussed, as was the offsite reading program at Wilderness Park. The Director reviewed the
issues with the self-check equipment, which led to a discussion of the RFID project. Trustee
Renfrew mentioned that the Friends will host a special sale focusing on school texts and classics
for students getting ready to start school in the fall.
Financial Report: May 2021: The Director noted that the end of the current fiscal year is
approaching, and that spending is generally on track. The goal is to spend all funds by the end of
May so that materials and invoices are received before the new fiscal year.
FY 2021-22 Budget Update: The City budget was passed; the Library’s proposed budget was
passed without changes. Capital Improvement Projects, such as RFID and updating the
Children’s room’s furniture, can move forward.
COVID-19 Updates: Policies and procedures have been changing rapidly for staff, but they are
adjusting to the new guidelines.
Library Building Open Hours: The Library continues to be open to the public for 22 hours each
week, but will return to being fully opened at 60 hours in mid-August.
Staff Update: As noted above, the new full-time Library Technician has started in Account
Services, a recruitment is starting for a full-time Teen Librarian, and recruitments are continuing
for Library Aides, Clerks, and part-time Technicians.
Staff Reports: The Staff Reports for the new Library Technician flex series and for an
Amendment to the PSA with Security Patrol Management were accepted by City Council.
Gilb Museum of Arcadia Heritage: The Director handed out flyers and calendars for upcoming
Museum events and discussed the upcoming 20th anniversary of the Museum’s opening and
celebration. The Museum will reopen to the public on July 7. She noted that Museum staff have
presented a large amount of programming and outreach, despite having only one full-time and
one half-time positions.
Flyers/Articles/Posters/Attachments: Director Bradley focused on the Summer at Your Library
program and discussed the important of early childhood literacy and reading.
During the Director’s report, Trustee Wang requested permission to leave the meeting early for
an overlapping engagement. The motion to excuse Trustee Wang from the latter half of the
Meeting was made by Trustee Renfrew, seconded by Trustee HasBrouck and carried on a voice
vote.
AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew
NOES: None
ABSENT: Trustee Wang
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 20, 2021
Recommended action: Approve
The motion to accept the Minutes of May 20, 2021, was moved by Trustee HasBrouck, seconded
by Trustee Carter, and carried on a voice vote.
AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew
NOES: None
ABSENT: Trustee Wang
ADJOURNMENT
Chair Delphey adjourned the meeting at 6:32 p.m. to July 15, 2021, at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Barbara Delphey, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith