HomeMy WebLinkAboutC-4420 CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
ARCADIA COMPRESSED NATURAL GAS FUELING STATION FEASIBILITY STUDY
This Agreement is made and entered into as of ‘,.J(,11/4 t \L\ , 202 by and
between the City of Arcadia, a municipal corporation organized anoperating under the laws of
the State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 ("City"), and Fuel Solutions, Inc., a California based corporation with its principal
place of business at 5755-A Uplander Way, Culver City, CA 90230 (hereinafter referred to as
"Consultant"). City and Consultant are sometimes individually referred to as "Party" and
collectively as "Parties" in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project:
ARCADIA COMPRESSED NATURAL GAS FUELING STATION FEASIBILITY STUDY
(hereinafter referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of $9,115.00, plus 10% contingency. This amount is to
cover all printing and related costs, and the City will not pay any additional fees for printing
expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes
a detailed description of the work performed. Payments to Consultant for work performed will be
made on a monthly billing basis.
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(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers' compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
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California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers' compensation coverage of the same type and limits as
specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. "Covered Professional Services" as designated in the policy must
specifically include work performed under this Agreement. The policy must "pay on behalf of" the
insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent)
signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
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Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel
of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant's services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b. To the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant's obligations under the above indemnity shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, but shall not otherwise be reduced. If Consultant's obligations to defend, indemnify,
and/or hold harmless arise out of Consultant's performance of"design professional services" (as
that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final
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adjudication that liability under a claim is caused by the comparative active negligence or willful
misconduct of the City, Consultant's obligations shall be reduced in proportion to the established
comparative liability of the City and shall not exceed the Consultant's proportionate percentage
of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain "public works" and "maintenance" projects
("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total
compensation is$15,000 or more for maintenance or$25,000 or more for construction, alteration,
demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1).
b. If the services are being performed as part of an applicable "public works"
or "maintenance" project and if the total compensation is $15,000 or more for maintenance or
$25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to
Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such
services must be registered with the Department of Industrial Relations. Consultant shall maintain
registration for the duration of the Project and require the same of any subconsultants, as
applicable. This Project may also be subject to compliance monitoring and enforcement by the
Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all
applicable registration and labor compliance requirements.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant's performance of services, including any delay, shall be Consultant's sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
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20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
CITY: CONSULTANT:
City of Arcadia Fuel Solutions, Inc.
240 West Huntington Drive 5755-A Uplander Way
Arcadia, CA 91066 Culver City, CA 90230
Attn: Linda Hui, Transportation Services Attn: Reb Guthrie, President
Manager
and shall be effective upon receipt thereof.
21. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
22. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ARCADIA
AND FUEL SOLUTIONS, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF ARCADIA FUEL SOLUTIONS, INC.
By: By: AII 5,4 '
DominicLazzaretto
City Manager Its: President
Printed Name: Henry S. (Reb) Guthrie
• ATTEST:
B y�' '7t
By: feho % ,G� Its: Secretary/Treasurer
Clerk
Printed Name: Bruce Guthrie
APPROVED AS TO FORM:
•
By: &&-frki__6'.
City Attorney
CONCUR:
By:
Kruckeberg
Assistant City Manager/
Development Services Dire or
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25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
27. Time of Essence
Time is of the essence for each and every provision of this Agreement.
28. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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EXHIBIT A
SCOPE OF SERVICES
CONSULTANT WILL PROVIDE THE FOLLOWING:
I. SCOPE SUMMARY
The purpose of the Arcadia Compressed Natural Gas (CNG) Fueling Station Feasibility Study
project is to assess the feasibility of developing a CNG fueling facility at the City's Public Works
Services site at 11800 Goldring Road, Arcadia, CA 91006 (See Project Map).
Task 1: Project Setup, Kickoff Meeting & Programming Questionnaire
Task 2: Site Review & Assessment
Task 3: Assess Availability of Site Utilities
Task 4: Preliminary System Configuration
Task 5: Prepare Preliminary Cost Estimates for Capital and Operations
Task 6: Prepare Final Report
Project Map:
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Exhibit A 11
II. DETAILED SCOPE OF SERVICES
The project plan includes the following tasks. Some tasks may be performed concurrently
and/or slightly different order than listed below.
Task 1— Project Setup, Kickoff Meeting & Programming Questionnaire
1.1 Project Setup
• Fuel Solutions will setup its internal team and operation to administer and
manage the project.
• Fuel Solutions will review the project scope including general goals and
timeline
1.2 Programming Questionnaire
• Fuel Solutions will prepare a programming questionnaire to help
determine functional requirement of the CNG fueling facility.
• The questions (60+) ranging from time-fill vs. fast-fill fueling, vehicle
characteristics, need for fuel-consumption tracking, and degree of CNG-
fleet growth expected, to availability of base site drawings in CAD format,
will be provided to the City project team for review prior to the planned
kickoff meeting.
1.3 Kickoff Meeting
• Introduction
• Project overview—the City project team's responses to questionnaire
• Timeline
Task 2— Site Review&Assessment
The information that will be gathered as part of the site assessment will include:
• Design-construction drawings for the yard facility that include the candidate CNG-
facility area.
• Locate adjacencies that may impact the CNG system, including:
o Property lines
o Walls, fences, and buildings
o Overhead power lines
o Area lighting
o Vehicle-circulation patterns
o Vehicle parking spaces and arrangement
o Pavement conditions, drainage and other `civil site' issues
• General code considerations
o NFPA 52
o NFPA 30A
o NFPA 70/ NEC
o California Fire Code
• Locate utility-supply points:
o Existing electrical service and panel
o Likely source/ origin for new gas supply from SoCal Gas
Exhibit A 12
o Data network
These items are discussed further in Task 4 below. Note that a follow-up visit to the yard site
may be needed, pending project progress.
Task 3—Assess Availability of Site Utilities
• Assess existing power panel board, including determining panel amperage and voltage,
service amperage and voltage, transformer location, and catalog of existing loads (this is
discussed further in Task 4 below)
• Request electric-utility records
• Network/IP data-switch connection
• Gas supply —guesstimate the source/origin of the new and dedicated gas-supply that
will be provided by SoCal Gas for the project.
Task 4— Preliminary System Configuration
The findings from the questionnaire will provide guidance on virtually all of the criteria needed to
prepare a preliminary CNG-system configuration. These parameters include:
• Compressor-system configuration:
o Flow in standard cubic ft. per minute (SCFM)
o Quantity and redundancy
o Drive-motor power (HP)
o Associated gas dryer (function of compressor capacity)
• Dispensing-system configuration:
o Number of time-fill dispensing hoses, including k-rail or sonotube mounting
o If fast-fill fueling will be provided and if one or two hoses
o Whether fuel-use tracking or fuel management will be included, including for
fast-fill and/or time-fill subsystems
• Civil-site issues and features, such as fencing/walls, possible paving improvements,
striping, parking-bump stops, bollards, etc.
• Any accommodations for growth of major project elements, including compression,
time-fill dispensing, or fast-fill dispensing/CNG storage.
• Electrical service including panel and/or service upgrades as may be required.
Task 5— Prepare Preliminary Cost Estimates for Capital and Operations
For the capital-cost portion of this task, Fuel Solutions will start by researching updated
equipment-cost quotations for the main equipment required per Task 4. Fuel Solutions will then
prepare a comprehensive construction-cost estimate for the project in an Excel worksheet. The
estimate will include breakdowns and consideration for each of:
• Primary mechanical equipment, including compressor skid(s), gas dryer, CNG-valve
panel, dispensing equipment
• Other mechanical equipment and materials, including regulator, piping, high-pressure
stainless steel tubing, tubing sleeves, valve allowance etc.
• Electrical equipment and materials, including compressor-motor-starter panel, possible
service-panel upgrade or addition, possible electric utility-service upgrade or addition,
3- phase wiring and conduit, one-phase wiring and conduit, electric-utility allowances,
low- voltage wiring and conduit, area lighting, etc.
• Civil-structural costs, including equipment pads, excavation for trenching and footings,
Exhibit A 13
any possible fast-fill island, k-rails, time fill post bases (sonotubes), and any possible
paving repair/ upgrades and striping
• Installation labor, including accounting for prevailing wage/Davis Bacon as may be
required
• Contractor markups and allowances, including general/administrative, overhead, profit
and contractor contingency
• Project contingency
• Design engineering
• Opinion of total project cost, based on summary of all above cost elements
For the operating-cost portion of this task, Fuel Solutions will determine the three key costs
associated with operating a CNG fueling facility:
• Natural gas commodity, which includes local pipeline-transportation costs and the
commodity —either the default provided by SoCal Gas or can include renewable natural
gas (RNG)
• Electrical costs, which include kW demand (i.e. peak power which is typically charged
on a per-month basis) and kWh energy (i.e. operational energy, such as a 20 kW motor
running for 2 hours = an energy charge for 40 kWh)
• Ongoing maintenance
The estimated maintenance costs will be aggregated with the gas-commodity and electrical
costs described above to determine a complete CNG-operating cost. Finally, any readily
available rebates, credits and incentives will be considered, in order to determine a net
operating (CNG fuel) cost for the facility.
Task 6— Prepare Final Report
Once all of the tasks described above have been completed, Fuel Solutions will document and
summarize the findings into a report memorandum. The key elements of the report will include
the following:
• Description of CNG-vehicle fleet to be served
• Outline of required CNG-system capacities:
o Compressor-system SCFM
o Time-fill dispensing capacity (as appropriate)
o Fast-fill dispensing capacity (as appropriate)
o Growth / upgrade allowance (as appropriate)
• Description of the proposed CNG facility configuration, including subsections for:
o Primary mechanical equipment, including compressor skid(s), gas dryer, CNG-
valve panel, dispensing equipment
o Electrical upgrades
o Principle civil work including fencing etc.
• Comments on possible risks or adverse considerations associated with developing and
operating the CNG facility
• Cost estimates for each of:
o Capital cost
o Operating cost
The report will be prepared using Microsoft Word and Excel. The report will be delivered in PDF
format, and the source documents (Word and Excel) will be provided as well.
Exhibit A 14
EXHIBIT B
Schedule of Charges
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Consultant Title $ Rate a� .s in a °-, m gi U U " $Total
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N N V N
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H H O
Reb Guthrie Project Manager, Principal 182.00 4 4 4 4 4 4
Faye Farahmand, P.E. Sr. Project Engineer 161.00 2 4 4 4 4
Bruce Guthrie Asst. Project Manager, Principal 151.00 2 2 2
Rob Kuchta Mechanical Design Specialist 91.00
Jackie Horak Administrative 52.00
$ Extended Fee by Task(Fuel Solutions'staff) 1,050 728 1,372 1,674 1,674 1,674 8,172
Subconsulting Under FS by Discipline—Firm
Base sub- Electrical engineering support (CJTSS) 280 560 840
Civil support(stand by)
Structural support (stand by)
Site-survey support(stand by)
Geotechnical-reporting support (stand by)
Subconsulting Labor, Subtotals 0 280 0 560 0 0 840
Estimated Other Direct Costs
Travel $/Unit T1 ODCT2 ODCT3 ODCT4 ODCT5 ODCT6 ODC
Auto travel W. LA /Arcadia 34 0 34 0 34 0 34
Hotel N/A 0 0 0 0 0 0
Meals&incidentals N/A 0 0 0 0 0 0
Other costs: -
Subconsultant direct costs
Full-size drawings
Express postage /delivery
Est. Direct Costs, Subtotals - 0 34 0 34 0 34 103
Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Total
TOTAL Fee for Labor+ Estimated Direct Costs 1,050 1,042 1,372 2,268 1,674 1,708 $9,115
Exhibit B 11
EXHIBIT C
Schedule of Services
Consultant shall provide professional design services for the Arcadia Compressed Natural Gas
Fueling Station Feasibility Study, as outlined in the Scope of Services. The period of services is
for June 2021 to December 31, 2021.
Exhibit C 11