HomeMy WebLinkAboutItem 11k - Unscheduled Maintenance & Repair of City WellsContract Extension for Unscheduled
Maintenance & Repair of City Wells
July 20, 2021
Page 1 of 2
DATE: July 20, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH GENERAL PUMP COMPANY,
INC. FOR UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIR
OF CITY WELLS AND PUMPS IN THE AMOUNT OF $137,550
Recommendation: Approve
SUMMARY
On July 21, 2020, the City Council approved a contract extension with General Pump
Company, Inc. to provide unscheduled maintenance and emergency repair of City wells
and pumps. General Pump Company, Inc. is reaching the end of their current contract
extension term and has submitted a written offer to extend for an additional year with no
increase in pricing. This will be General Pump Company, Inc.’s second contract
extension. All other terms and conditions will remain in effect.
Based on the excellent services provided by General Pump Company, Inc., it is
recommended that the City Council approve, authorize, and direct the City Manager to
execute a one year contract extension with General Pump Company, Inc. for unscheduled
maintenance and emergency repair of City wells and pumps in the amount of $137,550.
DISCUSSION
The City of Arcadia’s water system annually delivers approximately 16,500 acre-feet of
potable drinking water through approximately 14,000 water service connections. The
water supply for the system is obtained from 11 active groundwater wells. The water
system also utilizes 29 booster pumps that pump water through the distribution system
and 15 reservoirs that hold about 45 million gallons of water. The Public Works Services
Department is responsible for the daily operation and maintenance of the City’s wells and
booster pumps; however, in certain instances work goes beyond the Department’s
capability to repair or perform specialized maintenance services.
On July 21, 2020, the City Council approved a contract extension with General Pump
Company, Inc. to provide unscheduled maintenance and emergency repair of City wells
Contract Extension for Unscheduled
Maintenance & Repair of City Wells
July 20, 2021
Page 2 of 2
and pumps. General Pump Company, Inc. is reaching the end of their current contract
extension term and has submitted a written offer to extend the contract for an additional
year with no increase in pricing. The contract language allows for annual contract
extensions, subject to City Council approval. General Pump Company, Inc. has provided
excellent service during the term of the contract. Attached is the proposed contract
amendment with General Pump Company, Inc.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funding is budgeted in the Fiscal Year 2021-22 Operating Budget for well and
pump preventative maintenance services. All work is performed on a time and materials
basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is, therefore, exempt under the California Environmental Quality Act
(“CEQA”); and approve, authorize, and direct the City Manager to execute a one year
extension to the contract with General Pump Company, Inc. for unscheduled
maintenance and emergency repair of City wells and pumps in the amount of $137,550.
Attachment: Proposed Contract Amendment No. 2
AMENDMENT NO. 2 TO THE WELL & BOOSTER PREVENTATIVE
MAINTENANCE AND SERVICES CONTRACT BY AND BETWEEN THE CITY
OF ARCADIA AND GENERAL PUMP COMPANY, INC.
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into this ____ day of
________________, 2021 by and between the City of Arcadia, a municipal corporation of the
State of California, and General Pump Company, Inc., a California Corporation, with respect to
that certain Contract between the Parties dated August 7, 2019 (“Contract”), and further
amended by Amendment No. 1 dated August 31, 2020.
The Parties agree as follows:
1. Pursuant to Section 2.1 of the Contract, the Term is hereby extended from August 7,
2021 through August 7, 2022 (“Extended Term”).
2. All terms and provisions of the Contract not amended by this Amendment No. 2 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA GENERAL PUMP COMPANY, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Tom Tait City Attorney Public Works Services Director