HomeMy WebLinkAboutItem 11l - Purchase of Digital Video Content
DATE: July 20, 2021
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Directory of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR EBOOKS,
EMAGAZINES, DIGITAL AUDIOBOOKS, AND DIGITAL VIDEOS IN THE
AMOUNT OF $60,000
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a purchase order for electronic books,
electronic magazines, digital audiobooks, and digital videos from OverDrive, Inc. in the
amount of $60,000. Sufficient funds are available in the City’s Fiscal Year 2021-22
Operating Budget.
BACKGROUND
Since 2011, the Library has utilized the services of OverDrive, Inc. to provide library
patrons with access to electronic books, digital audiobooks, and digital videos.
OverDrive, Inc. is the leading distributor of these materials to libraries. Titles purchased
through them are available to library patrons on computers, tablets, eReaders, or
smartphones.
DISCUSSION
The Arcadia Public Library accesses OverDrive through membership in the company’s
group of local customer libraries, the Southern California Digital Library Consortium,
which combines the digital collections of 25 member libraries to provide added selection
for our patrons. The annual fee for membership in the consortium is $6,000.
The Library also adds to its collection in the Consortium by purchasing individual
electronic books, digital audiobooks, and digital videos from OverDrive. These titles
include current bestsellers, older titles, and titles for adults, teens, and children. Spending
for these items has been increasing with the growing popularity of the format (particularly
Purchase Order with Overdrive, Inc. for Digital Video Content
July 20, 2021
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since the start of the pandemic) and is projected to reach $44,000 for Fiscal Year 2021-
22.
This year, OverDrive, Inc. has acquired Kanopy, the Library’s supplier of digital video
content, and our budget for digital video content in the amount of $10,000 has been added
to this purchase order.
Including both the $6,000 Consortium membership and an anticipated $44,000 for
additional titles, as well as $10,000 for streaming video access, spending for OverDrive,
Inc. will be $60,000 for Fiscal Year 2021-22.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds to cover the entire $60,000 in costs with OverDrive have been approved
in the City’s FY 2021-22 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore exempt under the California Environmental Quality Act (“CEQA”);
and approve a Purchase Order with OverDrive, Inc. for eBooks, eMagazines, digital
audiobooks, and digital videos in the amount of $60,000.