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HomeMy WebLinkAboutHR Meeting Minutes: 03-11-20HUMAN RESOURCES COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, MARCH 11, 2020 CALL TO ORDER — Chairperson Dolan called the Special Meeting to order at 5:30p.m. in the Council Chambers Conference Room, PLEDGE OF ALLEGIANCE — Chairperson Dolan ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Dolan, Jeong, McMahon, and Rock ABSENT: Commissioner Tseng SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None REPORTS FROM CITY COUNCIL LIAISON --- Council Liaison Mr. Sho Tay wanted to pass along the message that Arcadia has suspended large scale public events and postponements due to the Corona Virus. 1. CONSENT CALENDAR a. Approve the Regular Meetinq Minutes of Janua 9 2020. Recommended Action: Approve AYES: Commissioners Dolan, Jeong, McMahon, and Rock NOES: None ABSENT: Commissioner Tseng 2. REGULAR ITEMS a. Recommendation to A rove New Classification for Senior Civil Engineer and place as_a part of the flexible staffing positions. Recommended Action: Approve Public Works Services Director Tom Tait requested approval for the new Senior Civil Engineer classification position and adding it to a flexible series. There are engineering positions in the Public Works Services and Development Services Departments. We are competing with private sector companies for Engineering positions and it has been hard to attract and retain these positions because of the competition. Candidates will stay for a couple years or so and then move on so this will allow them to move through a series of positions up to a Senior Civil Engineer and in time, provide training to bridge up or move up in the organization to a management position- Principle Civil Engineer. It also helps us to give Engineers fresh out of college the experience to get a PE license and 3-11-2020 grow within the organization. This does not add any more bodies, just allows us to have the flexibility of getting employees through three engineer positions and marries them all together. Commissioner Jeong asked if there is a plan to communicate the benefits of these flexible positions to employees once they are hired to encourage them to stay. Mr. Tait said, they would definitely communicate that to the employee. Commissioner McMahon pointed out that in the Assistant Engineer class specification it indicates "ability to obtain" an EIT and asked how we know that the person has the ability to obtain an EIT? Is there a timeframe given to obtain? Mr. Tait responded that the class specification is somewhat outdated and there isn't a timeframe indicated however, in a few years if the person didn't get the EIT they wouldn't have the ability to get it, but a timeframe isn't in the class specification. Commissioner McMahon pointed out that the Associate Civil Engineer class specification requires a PE in civil but the Senior level does not have to be civil and asked why, if it is supposed to be flexible for the people coming through if they have a PE in civil how can they come up to Senior and have a PE in something other than civil? Mr. Tait said it was a good catch and said it was probably a clerical error that we could correct. Commissioner McMahon indicated that the class specification indicated it was "preferred" however it should be a civil level as a Senior particularly because the lower level of Associate already required it. Commissioner Rock asked if the flexible position facilitated the ability for employees to move through the position without an exam. Mr. Tait answered that the employee would also have to meet certain requirements but, yes, this facilitates it. Commissioner McMahon commented that an evaluation of performance was a far more effective way than an exam to move employees through positions. Commissioner Dolan asked how many Senior positions there would be. Mr. Tait responded that we could end up with two or three without adding more positions however currently there is only one position that would meet the criteria. Commissioner Dolan asked what would happen if the Assistant or Associate moved up? Mr. Tait said we would not fill that position. Commissioner Dolan commented that this is basically a way to give a raise. It was moved by Commissioner Rock, seconded by Jeong, and carried on roll call vote to approve the new classification of Senior Civil Engineer with the changes that Commissioner McMahon suggested of requiring a PE in civil engineering as in the Associate Engineer class specification. ADJOURNMENT Chairperson Dolan adjourned the meeting at 5:43 p.m. to Thursday, April 9, 2020, at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia. By: rian Human Resources Administrator 3-11-2020