HomeMy WebLinkAboutItem 11d - Purchase of Tires for City VehiclesPurchase Order for Tires & Related Services
August 3, 2021
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DATE: August 3, 2021
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH DANIELS TIRE SERVICE, INC. FOR THE
PURCHASE OF TIRES AND TIRE RELATED SERVICES FOR CITY
VEHICLES IN AN AMOUNT NOT TO EXCEED $75,000
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) Fleet Section is responsible for
purchasing and maintaining tires and accessories for all City vehicles. Using Sourcewell,
a national cooperative purchasing program, enables the City to streamline the process of
procuring tires and tire related services, while receiving the best prices possible.
It is recommended that the City Council approve a purchase order with Daniels Tire
Service, Inc. for the purchase of tires and tire related services in an amount not to exceed
$75,000.
DISCUSSION
The Public Works Services Fleet Section (“Fleet Services”) is responsible for purchasing
and maintaining tires and accessories for all City vehicles. It is critical that Fleet Services
maintain the proper on-hand inventory of tires to prevent an interruption in daily
operations. Additionally, 24-hour emergency roadside tire changing services are also
essential for heavy duty equipment, which require a specific expertise and specialty
equipment. Last year, Fleet Services spent approximately $40,000 on tires, related tire
accessories, and provided services.
A detailed sample purchase list of items covering every required tire size, accessory, and
related tire service was compiled to ensure that Fleet Services would have access to all
items necessary for any repair that may arise. After exploring several cooperative
purchasing programs, it was determined that Sourcewell provided the best value and
efficient quality products and services to best meet the City’s needs.
The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by Sourcewell, while still remaining
Purchase Order for Tires & Related Services
August 3, 2021
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within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative
purchasing program, the City is able to streamline the procurement process and purchase
tires and related accessories at a lower cost than traditional competitive bidding.
Sourcewell awarded a master agreement to Goodyear Tire & Rubber Company
(“Goodyear”) for their full line of tires and related services. Under the master agreement,
Goodyear, a global tire manufacturer and distributor, has certified and authorized specific
independent dealers to provide tires and tire services related to the purchase of Goodyear
tires. Daniels Tire Service, Inc. is a local authorized Goodyear dealer and has
satisfactorily supplied tires and tire related services to the City for over 11 years. The
bidding process and Sourcewell master agreement have been reviewed by the PWSD
and it has been determined to meet the City’s procurement requirements.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
In order to ensure that there are acceptable quantities of tires available to Fleet Services,
the quantities provided in the City’s purchase specifications are based on estimates. The
City may purchase an amount less than the estimate given, according to the needs and
requirements of the City. Sufficient funds are budgeted in the Fiscal Year 2021-22
Operating Budget/Vehicle Maintenance for the purchase of tires and tire related services.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve a Purchase Order with
Daniels Tire Service, Inc. for the purchase of tires and tire related services for City
vehicles in an amount not to exceed $75,000.
Attachment: Goodyear Sourcewell (formerly NJPA) Master Agreement