HomeMy WebLinkAboutItem 11e - Purchase of One Pick-up Truck for FD
DATE: August 3, 2021
TO: Honorable Mayor and City Council
FROM: Barry R. Spriggs, Fire Chief
By: Maria Lourdes A. Taylor, Sr. Management Analyst
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET
GROUP FOR THE PURCHASE OF ONE 2022 FOUR-WHEEL DRIVE
CHEVROLET SILVERADO PICK-UP TRUCK IN THE AMOUNT OF
$59,324.62
Recommendation: Approve
SUMMARY
The Fiscal Year 2021-22 Equipment Acquisition Program provides for the replacement of
one 1994 Chevrolet Stakebed Truck in the Fire Department that meets the criteria for
replacement in the Vehicle Replacement Program for an approved budget of $60,000.
After exploring possible purchasing options, it was determined that using Sourcewell, a
national cooperative purchasing program, enables the City to streamline the process of
procuring this vehicle and receive the best price possible.
It is recommended that the City Council approve a Purchase Order with 72 Hour LLC
(dba National Auto Fleet Group) for the purchase of one 2022 four-wheel drive Chevrolet
Silverado pick-up truck in the amount of $59,324.62.
DISCUSSION
The existing 1994 Chevrolet Stakebed Truck vehicle, Asset #60165, has been in service
for 27 years and meets the age criteria of the City’s Vehicle Replacement Program
(“Program”). The Program recommends replacing this vehicle in 12 years. Most
importantly, it no longer meets the operational needs of the Fire Department primarily
since its replacement parts have been increasingly difficult to locate and purchase, which
has resulted in increasingly lengthy and expensive repairs.
The 1994 Chevrolet Stakebed Truck will be replaced with a new 2022 model four-wheel
drive Chevrolet Silverado pick-up, which will be assigned to the Fire Chief. This new
vehicle will also be outfitted with the required Fire Department radios and code 3
capabilities, allowing for rapid response back into the City as the needs arise.
Purchase of a 2022 Pick-Up Truck
August 3, 2021
Page 2 of 2
Consequently, the 2013 Chevrolet Silverado Pickup that is currently assigned to the Fire
Chief will be re-assigned as the Station Utility Vehicle.
The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by Sourcewell while still remaining
within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative
purchasing program, the City is able to streamline the procurement process and purchase
vehicles and equipment at a lower cost than traditional competitive bidding. Cooperative
purchasing agreements also leverage economies of scale to enable vendors to provide
goods at reduced costs. Sourcewell awarded a contract to National Auto Fleet Group
for a series of specialized heavy-duty vehicles with related equipment and accessories.
The bidding process and the contract with National Auto Fleet Group have been
reviewed by the Fire Department and it was determined that they meet the City’s
procurement requirements. A copy of the agreement between Sourcewell and National
Auto Fleet Group is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funding in the amount of $60,000 has been budgeted in the Fiscal Year 2021-
22 Equipment Acquisition Program for the purchase of this vehicle.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba
National Auto Fleet Group for the purchase of one 2022 four-wheel drive Chevrolet
Silverado pick-up truck in the amount of $59,324.62.
Attachment: 72 Hour LLC dba National Auto Fleet Group and Sourcewell Agreement
Letter of Agreement
To Extend the Contract
Between
72 Hour LLC, dba National Auto Fleet Group
490 Auto Center Dr.
Watsonville, CA 95076-3726
And
Sourcewell
202 12th Street NE
Staples, MN 56479
Phone: (218) 894-1930
The Vendor and Sourcewell have entered into an Agreement (Contract #120716-NAF) for the
procurement of Vehicles, Cars, Vans, SUVs, and Light Trucks with Related Equipment,
Accessories and Services. This Agreement has an expiration date of January 17, 2021, but the
parties may extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the Agreement for another year benefits the Vendor,
Sourcewell and Sourcewell’s members. The Vendor and Sourcewell therefore agree to extend
the Agreement listed above for a fifth year. This existing Agreement will terminate on January
17, 2022. All other terms and conditions of the Agreement remain in force.
Sourcewell
By: ___________________________________________, Its: Director of Operations &
Procurement/CPO
Name printed or typed: Jeremy Schwartz___________________________________________
Date
72 Hour LLC, dba National Auto Fleet Group
By: ___________________________________________, Its: _________________________
Name printed or typed: _________________________________________________________
Date