HomeMy WebLinkAboutItem 12f - Fire Apparatus Service and Repairs
DATE: August 17, 2021
TO: Honorable Mayor and City Council
FROM: Barry R. Spriggs, Fire Chief
By: Tom Devlin, Battalion Chief
SUBJECT: PURCHASE ORDER WITH PERFORMANCE TRUCK REPAIR INC. FOR
FIRE APPARATUS SERVICE AND REPAIRS IN THE AMOUNT OF
$155,000
Recommendation: Approve
SUMMARY
The Arcadia Fire Department is responsible for servicing and repairing fire apparatus
and vehicles that are outside the expertise of the Public Works Services Department.
After exploring possible purchasing options, it was determined that utilizing the City of
Alhambra’s bid pricing (also known as “piggybacking”) enables the City to streamline
the process of procuring this service and obtain the best pricing possible.
It is recommended that the City Council approve a Purchase Order with Performance
Truck Repair Inc. for fire apparatus service and repairs in the amount of $155,000. The
proposed purchase order is for three years with an option of two, one-year annual
extensions.
DISCUSSION
Prior to outsourcing any fire apparatus repairs or maintenance, the Fire Department
consults with the Fleet Services Section of the Public Works Services Department. If
Fleet Services determines that the repairs are beyond their scope of expertise or
resources, the Fire Department will send the apparatus to various outside vendors,
depending on the nature and extent of repair. Examples of areas that Fleet Services is
not authorized to repair include the Husky Foam Pump Systems, the Hercules
Compressed Air System, the patented TAK-4 Independent Suspension, and the
Waterous Fire Pump.
The City of Arcadia’s Purchasing Policy allows the utilization of “piggybacking” in its
procurement process. Essentially, it is a form of intergovernmental cooperative
Purchase Order for Fire Apparatus
Service and Repairs
August 17, 2021
Page 2 of 3
purchasing in which a public agency uses an existing public contract to procure similar
items or services under the same pricing and terms of a contract. This method allows
savings in staff time, resources, and cost by leveraging another agency’s successful
competitive bidding process with the benefits of volume or bulk pricing.
On June 14, 2021, the Alhambra City Council awarded a three-year contract with two,
one-year extension periods to Performance Truck Repair Inc. for their emergency fire
apparatus maintenance and service. The bidding process and the contract with
Performance Truck Repair Inc. have been reviewed by the Fire Department and it was
determined that they had met the City’s procurement requirements including the
vendor’s extensive 30-year experience and knowledge in servicing similar apparatus
used by the Arcadia Fire Department, convenient access to their repair shop, and
sufficient response times by their mechanics. As such, it is prudent to piggyback with
the City of Alhambra’s contract with Performance Truck Repair Inc. Attached is copy of
the agreement between the City of Alhambra and the Performance Truck Repair Inc.
and an acknowledgment letter from Performance Truck Repair Inc. confirming the City
of Arcadia’s ability to piggyback on this agreement.
Performance Truck Repair Inc. is a well-established and reputable vehicle maintenance
company that has provided quality service to Arcadia Fire Department as its fire
apparatus repair vendor for at least 10 years. Additionally, they have performed vehicle
maintenance and repair services for multiple governmental agencies with satisfactory
results including the U.S. Forest Service, Cal Fire, Los Angeles County Coroner’s Office,
US Marine Corps; and several Los Angeles area jurisdictions such as the Cities of
Alhambra, Azusa, Bellflower, Beverly Hills, Carson, Duarte, Los Angeles, Paramount, and
West Covina, as well as Foothill Transit.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The annual cost for providing fire apparatus service and repair is projected to be
$155,000. Sufficient funds for fire apparatus service and repairs have been budgeted in
the Fiscal Year 2021-22 Fire Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore, exempt under, the California Environmental Quality Act
Purchase Order for Fire Apparatus
Service and Repairs
August 17, 2021
Page 3 of 3
(“CEQA”); and approve a Purchase Order with Performance Truck Repair Inc. for fire
apparatus service and repairs in the amount of $155,000, for three years with an option
of two, one-year annual extensions.
Attachments: City Alhambra’s Contract Services Agreement with Performance Truck
Repair Inc.
Letter of Acknowledgment by Performance Truck Repair Inc. to the City
of Arcadia