HomeMy WebLinkAbout2379 ORDINANCE NO. 2379
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA AMENDING ARTICLE II, CHAPTERS 8, 8.5, AND 8.7 OF
THE ARCADIA MUNICIPAL CODE INCREASING PURCHASING
THRESHOLDS
WHEREAS, Article II, Chapters 8, 8.5, and 8.7 of the Arcadia Municipal Code
establish purchasing thresholds for informal and formal bidding for departmental and
Council approval; and
WHEREAS, the purchasing thresholds were last increased in 2002; and
WHEREAS, it is the intent of the City Council to promote greater efficiency in the
City's purchasing system; and
WHEREAS, it is further the intent of the City Council to increase the purchasing
thresholds for open market purchases to $5,000 and professional services agreements
to $30,000.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. The recitals set forth above are true and correct and are hereby adopted
as findings in support of this Ordinance as if fully set forth herein.
Section 2. Section 2844 of Article II, Chapter 8, Part 4, Division 4 of the Arcadia
Municipal Code is amended to read as follows: "Section 2844. WHEN REQUIRED.
Purchases and contracts for supplies, materials, and equipment, other than professional
services and other contractual services, in an amount greater than five thousand dollars
($5,000) and less than thirty thousand dollars ($30,000) may be awarded by the City using
an informal procedure to the lowest responsive and responsible bidder at fair and
reasonable prices, pursuant to the following requirements:"
Section 3. Section 2844.3 of Article II, Chapter 8, Part 4, Division 4 of the Arcadia
Municipal Code is amended to read as follows: "Section 2844.3. DEPARTMENT
AWARDS. Contracts of more than five thousand dollars ($5,000) and less than thirty
thousand dollars ($30,000) may be awarded by the requesting department, subject to
written approval of the City Manager, or their designee."
Section 4. Section 2845 of Article II, Chapter 8, Part 4, Division 5 of the Arcadia
Municipal Code is amended to read as follows: "Section 2845 PURCHASE ORDER
PROCEDURE. Purchases of supplies, materials, and equipment, and sales of property
in an amount greater than five thousand dollars ($5,000) and less than thirty thousand
dollars ($30,000) may be awarded by the Administrative Services Director in the open
market without observing the procedures prescribed in Division 3 and Division 4 of this
Part. Such purchase orders shall comply with all provisions of the Purchasing Procedure
Manual and the following:"
Section 5. Article II, Chapter 8, Part 4, Division 5 of the Arcadia Municipal Code is
amended by deleting Section 2845.4.
Section 6. Subsection b of Section 2846.1 of Article II, Chapter 8, Part 4, Division
6 of the Arcadia Municipal Code is amended to read as follows: "Section 2846.1
EXCEPTIONS FROM BID PROCEDURES. b) When the amount of the purchase or sale
involved is less than five thousand dollars ($5,000)."
Section 7. Section 2860.1 of Article II, Chapter 8.5, of the Arcadia Municipal Code
is amended to read as follows: "Section 2860.1 WHEN REQUIRED. Professional
Services Agreements, in an amount greater than five thousand dollars ($5,000), may be
awarded by the City on the basis of demonstrated competence and qualifications
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necessary for the satisfactory performance of the professional services required to be
performed at fair and reasonable prices, pursuant to the following requirements:"
Section 8. Section 2860.3 of Article II, Chapter 8.5, of the Arcadia Municipal Code
is amended to read as follows: "Section 2860.3 CITY COUNCIL AWARDS. Professional
Services Agreements of more than thirty thousand dollars ($30,000) shall be awarded by
the City Council."
Section 9. Section 2860.4 of Article II, Chapter 8.5 of the Arcadia Municipal Code
is amended to read as follows: "Section 2860.4. DEPARTMENT AWARDS. Professional
Services Agreements of more than five thousand dollars ($5,000) and less than thirty
thousand dollars ($30,000) may be awarded by the requesting department, subject to
written approval by the City Manager."
Section 10. Section 2872 of Article II, Chapter 8.7, Part II, of the Arcadia Municipal
Code is amended to read as follows: "Section 2872. WHEN REQUIRED. Maintenance
service contracts for public buildings, grounds, and equipment in an amount greater than
five thousand dollars ($5,000) and less than thirty thousand dollars ($30,000) may be
awarded by the City using an informal procedure on the basis of either demonstrated
competence and qualifications necessary for the satisfactory performance of the services
required to be performed or to the lowest responsive and responsible bidder at fair and
reasonable prices, pursuant to the following requirements:"
Section 11. Section 2872.3 of Article II, Chapter 8.7 Part II, of the Arcadia Municipal
Code is amended to read as follows: "Section 2872.3 DEPARTMENT AWARDS.
Contracts of more than five thousand dollars ($5,000) and less than thirty thousand
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dollars ($30,000) may be awarded by the requesting department, subject to written
approval by the City Manager, or their designee."
Section 12. The City Clerk shall certify to the adoption of this Ordinance and shall
cause a copy of same to be published in the official newspaper of said City within fifteen
(15) days after its adoption. This Ordinance shall take effect on the thirty-first (31St) day
after its adoption.
Passed, approved, and adopted this day of July, 2021.
ayor of the of Arcadia
ATTEST:
City ' l -rk
APPROVED AS TO FORM:
r . 4L,„, ( e
Stephen P. Deitsch
City Attorney
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, GENE GLASCO, City Clerk of the City of Arcadia, hereby certifies that the
foregoing Ordinance No. 2379 was passed and adopted by the City Council of the City of
Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said
Council held on the 20th day of July, 2021 and that said Ordinance was adopted by the
following vote, to wit:
AYES: Beck, Chandler, Verlato, Cheng, and Tay
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
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