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HomeMy WebLinkAboutItem 11a - Meeting Minutes ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES FRIDAY, SEPTEMBER 17, 2021 CALL TO ORDER – Mayor Tay called the Special Meeting to order at 2:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Verlato, Cheng, and Tay ABSENT: Chandler It was the consensus of the City Council that Council Member Chandler be excused from this meeting. Council Member Chandler arrived at 4:00 p.m. PUBLIC COMMENTS – No public comments were received. a. Interview potential candidates for appointments to the Charter Review Committee. The purpose of this Special Meeting was to interview potential candidates for appointment to the Charter Review Committee. The City Council interviewed seven (7) potential candidates for appointment to the Charter Review Committee. No reportable action was taken. The Special Meeting ended at 4:21 p.m. Rachelle Arellano Deputy City Clerk ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, SEPTEMBER 21, 2021 CALL TO ORDER – Mayor Tay called the Closed Session to order at 5:30 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Verlato, Cheng, and Tay ABSENT: None PUBLIC COMMENTS – No public comments were received. CLOSED SESSION a. Pursuant to Government Code Section 54956.9 (d)(1) to confer with legal counsel regarding the matter of the City of Arcadia vs. The Dow Chemical Company; Dow Agrosciences LLC; Shell Oil Company, et al., United States District Court, Central District (Case No. 2:18-cv-10139). b. Pursuant to Government Code Section 54956.9(d)(2), to confer with legal counsel regarding the matter of Vaughn Whalen v. City of Arcadia (WCAB Case Nos. ADJ11154104 and ADJ12608590). c. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and Administrative Services Director Hue Quach. Employee Organizations: Arcadia Firefighters’ Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and part-time employees. No reportable action was taken on the Closed Session Items. The Special Meeting ended at 6:50 p.m. Linda Rodriguez Assistant City Clerk 1 09-21-2021 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 21, 2021 1. CALL TO ORDER – Mayor Tay called the Regular Meeting to order at 7:01 p.m. 2. INVOCATION – Reverend Terry Keenan, The Santa Anita Church 3. PLEDGE OF ALLEGIANCE – Assistant City Manager/Development Services Director Kruckeberg 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Verlato, Cheng and Tay ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Maurer announced that prior to the Regular Meeting the City Council met in a Closed Session to consider the items listed on the posted agenda; and stated that no reportable action was taken. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that, at the request of Mayor Tay, City Manager Item 13.a will be moved to after public comments. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Beck and seconded by Mayor Pro Tem Cheng to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Presentation of the Water Smart Hero Awards by the Arcadia Beautiful Commission. 9. APPOINTMENTS a. Appointments to the Charter Review Committee. Recommended Action: Approve City Manager Lazzaretto presented the Staff Report and conducted the nomination process. A motion was made by Council Member Beck, seconded by Council Member Verlato, and carried on a roll call vote to appoint the following candidates to the Charter Review Committee: Sudhir Agrawal Sheng Chang James Helms Anthony Leung Jagdeep Singh Lee Kuo Li Zhang 2 09-21-2021 AYES: Beck, Verlato, Chandler, Cheng, and Tay NOES: None ABSENT: None 10. PUBLIC COMMENTS Annie Park, Public and Government Affairs Director of International Youth Fellowship, appeared and provided information about the organization; and cordially invited the City Council to attend the 2021 IYF Leaders Forum for the Next Generation. The following individuals appeared and expressed their reasons why they are in support of the Tiny Homes Project: David Hokanson Simone Lefebvre Lee Marshall Tashera Taylor, on behalf of Gary Kovacic, Board President Cung Nguyen of Foothill Unity Center Sonia Mike Veerman Kirk Olsen Jacob Pierce Angela Iniguez Charisma Che Ross Heckmann The following individuals appeared and expressed their reasons why they are opposed to the Tiny Homes Project: Emma Chen Angie Gren Fred Howe Dean Radle Susan Guo Jinghui Chen Stephen Dai Christina Lucy Jung Zungi Zhang (Steven) Jennie Wang Bessie Politis Grace Lee Angela Hui Lynn Pham Edmund Liu The City Council recessed at 8:02 p.m. and reconvened at 8:09 p.m. It was the consensus of the City Council that City Manager Item 13.a be moved to this portion of the Agenda. 13. CITY MANAGER a. Report, discussion and direction regarding Homeless Programs and Services. Recommended Action: Provide Direction City Manager Lazzaretto presented the Staff Report. After discussion, it was the consensus of the City Council to direct staff to conduct the following actions related to homelessness: 1. Identify those that are at risk of becoming homeless and focus on preventing them from becoming homeless. 2. Implement the anti-camping ordinance and report back on enforcement efforts within 90 days. 3 09-21-2021 3. Within six months, conduct a true census of the homeless in Arcadia and provide a report to the City Council. 4. Within six months, investigate and report on options about working with different organizations other than LAHSA to advance homeless efforts. 5. Within six months, provide a report to City Council about the outcomes experienced in other cities that have implemented tiny shelters and other transitional shelters. A motion was made by Mayor Pro Tem Cheng, seconded by Council Member Beck, and carried on a roll call vote to direct staff to carry out the five items list above in addition to continuing to pursue the goals included in the adopted 5-Year Homelessness Plan: AYES: Cheng, Beck, Chandler, Verlato, and Tay NOES: None ABSENT: None 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Beck commended the Arcadia Fire Department for the 9/11 Remembrance Memorial Tribute; he announced that on September 23, the Foothill Unity Center is honoring Mickey and Lee Segal at the Golden Plate Awards Gala; he thanked Assistant City Manager/Development Services Director Kruckeberg for filling in while City Manager Lazzaretto was on vacation; he further announced that on October 16, is a free Shredding Event for Arcadia residents at the Arcadia Public Library; and wished everyone a happy Mid-Autumn Festival. Council Member Verlato echoed Council Member Beck’s comments regarding the 9/11 Tribute to the first responders of 9/11; she announced that on September 23, she is attending the Golden Plate Awards Gala; she commented on the passing of Senate Bill 9; and stated that we need to do more at the State level to address homelessness. Council Member Chandler stated that he wishes he could personally attend tonight’s meeting; and commended Mayor Pro Tem Cheng for a great job addressing City Manager Item 13.a. Mayor Pro Tem Cheng announced that on September 4, the Arcadia Police Department hosted a blood drive; he thanked the Arcadia Fire Department for the 9/11 Memorial; he further announced that on September 18, he attended an event hosted by the Arcadia Chinese Association and commented on the beautiful dancing and singing at the event. He thanked the Arcadia Public Library for hosting the Friends of the Library Chinese Book Sale; and thanked City Staff and all the residents that attended tonight’s meeting. Mayor Tay responded to comments made by speakers regarding homelessness; he announced that he and Mayor Pro Tem Cheng attended the Independent Cities Association Summer Seminar; he noted that he learned how other cities are handling the homelessness problem; and highlighted the importance of listening to the community. 12. CONSENT CALENDAR a. Special and Regular Meeting Minutes of August 17, 2021. Recommended Action: Approve b. Resolution No. 7388 Amending the Fiscal Year 2021-22 Equipment Replacement Program Budget authorizing a supplemental budget appropriation for the purchase and upfitting of one 2022 Chevrolet Silverado Four-Wheel Drive pickup truck in the 4 09-21-2021 amount of $111,462.42, offset by a reduction in the Equipment Replacement Reserve Fund, and approving a Purchase Order with 72 Hour LLC DBA National Auto Fleet Group for the purchase of one 2022 Chevrolet Silverado Four-Wheel Drive pickup truck in the amount of $59,324.62. Recommended Action: Adopt and Approve c. Resolutions approving Memoranda of Understandings establishing compensation and related benefits for the represented employee groups, and Resolution No. 7389 amending the Fiscal Year 2021-22 General Fund Operating Budget authorizing a budget appropriation for costs associated with the adoption of the Memoranda of Understandings. Resolution No. 7379 approving a Memorandum of Understanding establishing Compensation and Related Benefits for Employees Represented by the Arcadia Police Civilian Employees’ Association, for July 1, 2021, through June 30, 2024. Recommended Action: Adopt Resolution No. 7380 approving a Memorandum of Understanding establishing Compensation and Related Benefits for Employees Represented by the Arcadia City Employees’ Association, for July 1, 2021, through June 30, 2024. Recommended Action: Adopt Resolution No. 7381 approving a Memorandum of Understanding establishing Compensation and Related Benefits for Employees Represented by the Arcadia Public Works Employees’ Association, for July 1, 2021, through June 30, 2024. Recommended Action: Adopt Resolution No. 7389 amending the Fiscal Year 2021-22 General Fund Operating Budget authorizing a budget appropriation in the amount of $955,818 for costs associated with adoption of the Arcadia Police Civilian Employees’ Association, the Arcadia City Employees’ Association, and the Arcadia Public Works Employees’ Association Memoranda of Understanding. Recommended Action: Adopt d. Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $375,811.78. Recommended Action: Approve e. Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide holiday decorations for the 2021 Holiday Season in the amount of $39,700. Recommended Action: Approve f. Agreement with Occu-Med for Professional Occupational Health Program Services in an amount not to exceed $30,000. Recommended Action: Approve g. Agreement with George Hills Company, Inc. for Third Party General Liability Claims Administration Services in an amount not to exceed $185,820. Recommended Action: Approve 5 09-21-2021 h. Assignment and Assumption Agreement between the City of Arcadia, East Pasadena Water Company, and California-American Water Company. Recommended Action: Approve i. Foothill Air Support Team (“FAST”) annual JPA cost in the amount of $70,521. Recommended Action: Approve j. Revise the Classification Specifications for the following Fire Department Positions: Fire Chief, Deputy Fire Chief, Fire Battalion Chief, Fire Captain, Fire Engineer, Fire Paramedic, Firefighter, Fire Marshal, and Fire Inspector. Recommended Action: Approve k. Grant award from the Office of Traffic Safety – Selective Traffic Enforcement Program for reimbursement of costs related to various traffic enforcement operations in the amount of $50,000. Recommended Action: Accept l. Accept all work performed by Vasilj, Inc. for the Miscellaneous Sewer Main Repair Project as complete. Recommended Action: Approve m. Accept all work performed by Hardy and Harper, Inc. for Huntington Drive rehabilitation improvements from Santa Clara Street to Fifth Avenue and the 2019 Miscellaneous Arterial Rehabilitation as complete. Recommended Action: Approve It was moved by Mayor Pro Tem Cheng, seconded by Council Member Verlato, and carried on a roll call vote to approve Consent Calendar Items 12.a. through 12.m. AYES: Cheng, Verlato, Beck, Chandler, and Tay NOES: None ABSENT: None 13. CITY MANAGER b. Ordinance No. 2381 Amending Section 7915 of Chapter 9 of Article VII of the Arcadia Municipal Code relating to camping and storage of personal property on public property and determining the ordinance is categorically exempt under the California Environmental Quality Act (“CEQA”). Recommended Action: Introduce City Manager Lazzaretto presented the Staff Report. A motion was made by Council Member Beck, seconded by Council Member Chandler, and carried on a roll call vote to introduce Ordinance No. 2381 amending Section 7915 of Chapter 9 of Article VII of the Arcadia Municipal Code relating to camping and storage of personal property on public property and determining the ordinance is categorically exempt under the California Environmental Quality Act (“CEQA”); amending the first sentence of Section 7915 with the following phrase to read as follows: “The provisions of this Chapter shall not apply, except as stated below, to any individual camping by necessity, including, for example, those instances in which every shelter in the local area is at capacity.” 6 09-21-2021 AYES: Beck, Chandler, Verlato, Cheng, and Tay NOES: None ABSENT: None a. Designate Mayor Tay as the Voting Delegate and Mayor Pro Tem Cheng as the Alternate Voting Delegate for the 2021 League of California Cities Annual Conference and Expo and provide direction on Resolutions No. 1 and Resolution No. 2. Recommended Action: Approve and Provide Direction Administrative Intern Aguilar presented the Staff Report. A motion was made by Council Member Chandler, seconded by Council Member Verlato, and carried on a roll call vote to designate Mayor Tay as the Voting Delegate and Mayor Pro Tem Cheng as the Alternate Voting Delegate for the 2021 League of California Cities Annual Conference and Expo and to support Resolution No. 1 and Resolution No. 2. AYES: Chandler, Verlato, Beck, Cheng, and Tay NOES: None ABSENT: None c. ADJOURNMENT Mayor Tay provided Marine Lance Corporal Kareem Nikouithis’ eulogy. The City Council meeting adjourned in memory of Marine Lance Corporal Kareem Nikouithis, former Arcadia School District Student at 11:05 p.m. to Tuesday, October 5, 2021, at 6:00 p.m. in the City Council Conference Room. Linda Rodriguez Assistant City Clerk