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HomeMy WebLinkAboutItem 11j - Accept Annual Sewer CCTV Inspection ProjectAccept Annual Sewer CCTV Inspections October 5, 2021 Page 1 of 2 DATE: October 5, 2021 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY PREMIER PIPE, INC. FOR THE FISCAL YEAR 2020-21 ANNUAL SEWER CCTV INSPECTIONS AS COMPLETE Recommendation: Approve SUMMARY On September 15, 2020, the City Council approved a contract with Premier Pipe, Inc. in the amount of $40,800 for the Fiscal Year 2020-21 Annual Sewer CCTV Inspections. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $37,584.05. This amount reflects the original contract amount of $40,800 minus quantity changes totaling $3,215.95, or 7.9% less than the original contract amount. It is recommended that the City Council accept all work performed by Premier Pipe, Inc. for the Fiscal Year 2020-21 Annual Sewer CCTV Inspections as complete; and authorize the final payment to be made in accordance with the contract documents, subject to retention of $1,879.20. BACKGROUND In 2006, the State Water Resources Control Board adopted the Waste Discharge Requirement Program for all public-owned sanitary sewer collection systems in California with more than one mile of sewer pipeline. Under this program, the City is required to prepare and implement a Sewer System Management Plan (“SSMP”). The SSMP identifies routine preventive operation and maintenance activities, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system. Additionally, the program requires visual and CCTV inspections of manholes and sewer pipes. The sewer CCTV inspections provide evidence of the cleaning and maintenance that is performed as part of the SSMP as well as a record of the condition of the sewer mains Accept Annual Sewer CCTV Inspections October 5, 2021 Page 2 of 2 and identification of deficiencies or sections requiring repair. Information collected from the Sewer CCTV Inspections are used to prioritize sewer pipe segment repairs. DISCUSSION On September 15, 2020, the City Council approved a contract with Premier Pipe, Inc. for the Fiscal Year 2020-21 Annual Sewer CCTV Inspections. The contractor performed sewer closed-circuit television inspections of the Arcadia sanitary sewer mains. City crews worked alongside the contractor to flush and clean sewer mains prior to CCTV inspection. Based on the data collected from the Sewer CCTV Inspections, the Public Works Services Department identified sewer pipe segments that need repair. The project included 20 hours of emergency CCTV inspection call-outs. At the end of the project, there was a total of $3,215.95 in unused funds. These funds will be returned to the Sewer Fund balance. The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Premier Pipe, Inc. has completed the work as defined in the project plans and specifications in an efficient and timely manner. FISCAL IMPACT Funds in the amount of $50,000 have been budgeted in the Fiscal Year 2020-21 Capital Improvement Program for this project. The total cost for the Fiscal Year 2020-21 Annual Sewer CCTV Inspections is $37,584.05. This amount reflects the original contract amount of $40,800 minus quantity changes totaling $3,215.95, or 7.9% less than the original contract amount. RECOMMENDATION It is recommended that the City Council accept all work performed by Premier Pip, Inc. for the Fiscal Year 2020-21 Annual Sewer CCTV Inspections as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $1,879.20.