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HomeMy WebLinkAboutLibrary Minutes: 07/15/2021]-IBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, JULY 15,2021 CALL TO ORDER — Chair Barbara Delphey called the meeting to order at 4:32 pm., in the Library's Cay Mortenson Auditorium. PLEDGE OF ALLEGIANCE — Trustee Miriam Carter ROLL CALL: Chair Barbara Delphey; Trustees Miriam Carter, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles, Pat Smith ABSENT — None ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON: a. Chairperson Trustee Renfrew nominated Trustee Carter for the position of Chairperson. The motion was seconded by Trustee Seaver and approved on a voice vote. AYES: Chair Delphey, Trustees Carter, Renfrew, Seaver, Wang NOES: None ABSENT: None b. Chairperson Pro Tempore Trustee Delphey nominated Trustee Renfrew. Seconded by Chair Carter and approved on a voice vote. AYES: Chair Carter, Trustees Delphey, Renfrew, Seaver, Wang NOES: None ABSENT: None c. Liaison to the Friends of the Library Trustee Renfrew nominated Trustee Delphey. Seconded by Chair Carter and approved on a voice vote. AYES: Chair Carter, Trustees Delphey, Renfrew, Seaver, Wang NOES: None ABSENT: None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Delphey explained the different roles officers play on the Board and then turned the meeting over to Chair Carter. Trustee Renfrew updated the board on the Friends' Book Store: the store is currently open for four hours, three days per week. The Book Store averages $50 per day. Membership letters will be sent in October as the membership term is changing to January to December. Special book sales are being planned: a children's literature sale in August and a sale of books in Chinese later in the fall. A cookbook sale may be scheduled in October to coincide with a special Library program. Trustee Delphey expressed her pleasure at having had the opportunity to serve as the Library Board Chair. Trustee Seaver introduced himself, discussed his background and described himself as a "library fan". Councilmember Cheng reviewed the City's plan to start a special monthly community service day and honor special community volunteers. He previewed the upcoming community forum on homelessness, scheduled for August 7, starting at 9 a.m. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director's Update: Director Bradley welcomed Trustee Seaver and thanked Trustee Delphey for her hard work and leadership during the past year. She clarified the Board's duties and its relationship with the City Council. She also discussed the upcoming Homelessness forum and the Library's experiences with unhoused individuals. She told the Board that the new fiscal year started in July and reviewed the pending RFID project, noting that it would help with the problem of an aging security system. The Director also reminded the Board that there is no meeting in August. The annual policy and strategic plan review are scheduled for September. Summer Reading Program: The Director updated the Board on the Summer at Your Library program, observing that while the number of participants were low it was much higher than last year. She also reviewed the Library's programming for Children and discussed the possibility of in-person Adult programming in the fall. The Friends of the Library donated $30,000 to support Summer Reading, which will be presented at the City Council meeting on July 20. Monthly Statistical Report- June 2021: Director Bradley noted that the gate count continues to 0 increase, even though the Library is only open 22 hours per week. Circulation statistics continue to increase as well. Monthly Report Narrative: June 2021: The Board discussed the Funology craft program and accompanying kits, as well as Children's Services' Wilderness Park partnership with the Recreation Department. Financial Report: June 2021: The Director reviewed the budget report and responded to questions from the Board regarding the budgeting process, vacancy rates, and last year's end - of -year budget. The final report for 2020-2021 is not available yet. COVID-19 Updates: Director Bradley reported that as of July 19 masks will be required inside the building again. As volunteers start to come back, they will be asked to sign a liability waiver. Policy Manual Review: The Board was asked to review the Policy Manual and bring suggestions, questions, and updates to the September meeting. Library Building Open Hours: The Director informed the Board that the Library will return to its full 60 -hour per week schedule on Monday, August 16, even though it will not yet be fully staffed. Staff Update: Director Bradley reported that Human Resources is working with Account Services to process three new Library Aides. Two part-time Library Tech positions, in Account Services and Children's Services, are still vacant: job seekers seem to be uninterested in part-time employment at this time. A new Library Clerk for Passport Services will start at the end of July and Adult Services will be interviewing for a new Teen Librarian as well. Staff Reports: The Director thanked Arcadia Chinese Association for its generous gift of $1,500 for the purchase of new materials to encourage summer reading for all ages. Gilb Museum of Arcadia Heritage.-- The Museum fully reopened last week. The Summer Enrichment Kits are still very popular: they continue to be distributed through curbside pick-up only. The Museum is hosting two Getty Interns. Flyers/Articles/Posters/Attachments: Director Bradley noted that there are few flyers as the Library is still relying on virtual programming. Currently, staff is feeling its way as to the status of in-person programming for the fall. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of June 17, 2021 Recommended action: Approve The motion to accept the Minutes of June 17, 2021, was moved by Trustee Renfrew, seconded by Trustee Wang, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, Renfrew, Seaver, Wang NOES: None ABSENT: None ADJOURNMENT Chair Carter adjourned the meeting at 6:08 p.m. to September 16, 2021, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. , Approved: A4V LA M16m Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith