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Home My WebLink AboutRP Agenda: 10/13/2021CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, October 13, 2021, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 411119 ((9zINA ),IW)) , Ma(�#� $,it : 626-574-5455) o 11U± -14J 48 )TaV Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. 4RINPJ'KA11r�0` irrl f!f1&6 75-&w I A iH. WL, )71Jlir,#R5M�t :6z A-JIL'11JN �1 ),,FI'jT� 4�iE9),la?jKVfit : 626-574-5455), 0�*#�gfu CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Peter Chu, Chairperson Valerie Cheung, Vice -Chairperson Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of September 8 2021 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to November 10, 2021, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, SEPTEMBER 8, 2021 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the meeting to order at 6:00pm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE — Vice -Chairperson Cheung ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, Fowler, and Yu EXCUSED: Swinney A motion was made by Vice -Chairperson Cheung, seconded by Chairperson Chu, and unanimously carried on roll call vote to excuse Commissioner Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Fowler reported he was approached about additional fields for soccer practice in the City of Arcadia. Commissioner Fowler said in his past history with AYSO, there were approximately 2,500 soccer participants. Currently there are approximately 900. Commissioner Fowler said it was nice to have a gathering for Toni McKiernan's retirement, and happy it was well attended. Vice -Chairperson Cheung reported the Homeless Community Forum held on August 7, 2021 was very informative with plenty of discussions, and many passionate people. The forum was attended in person and by Zoom. City Department Heads and City Council members were present. Vice - Chairperson Cheung said she also attended Toni McKiernan's retirement party and had a nice time. Commissioner Chu reported her neighbors are concerned about the safety of the neighborhood. Assistant Director of Recreation and Community Services (ADRCS) Candice Cheung informed Commissioner Chu the City has five districts with a Watch Commander covering a specific district. ADRCS Cheung said she would show Commissioner Chu how to access the information on the City's website after the meeting. Vice -Chairperson Chu mentioned he drives by Eisenhower Park often and noticed there are fewer people at the park or not out as late as they used to be. Commissioner Fowler said it is possibly due to the heat. Commissioner Chu said she has noticed many more people at the mall where it is nice and cool. REPORT FROM CITY COUNCIL MEMBER LIAISON - None 2. CONSENT CALENDAR a. Approve Meeting Minutes of July 14, 2021 Recommended Action: Approve It was moved by Commissioner Fowler, seconded by Vice -Chairperson Cheung and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Chu, Cheung, Fowler, NOES: None ABSENT Swinney ABSTAIN: Yu 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Department of Public Works Street Superintendent (DPWSS) Dave Thompson reported a portion of "No Camping, No Fires" public signs have been placed at First and Huntington in Downtown Arcadia. Signs will also be placed at public facilities such as Eisenhower Park, City Hall, City Parks, Gilb Museum of Arcadia Heritage, Arcadia Library, Recreation and Community Services Department, the Highlands (because of the high fire dangers), Foothill and Colorado Blvd near the park. DPWSS Thompson reported the department is currently working on the Request for Proposal (RFP) for Newcastle Park Project and looking to go out to bid in October 2021. b. Report of Director of Recreation and Community Services Assistant Director of Recreation and Community Services (ADRCS) Candice Cheung reported the Homeless Community Forum was held on August 7, from 9am to 5:30pm. Department Heads had the opportunity to speak and after every session there was time for the public to ask questions. ADRCS Cheung reported a staff report will be presented at the Council Meeting on September 21. The staff report will include stats, and information in order for City Council to provide direction in what the plan is for the homelessness realm. ADRCS Cheung reported AYSO and Little League protocols. On August 30, the County of Los Angeles Department of Public Health published an updated Youth Sports Protocol effective September 1, 2021. Previously, LA County required routine testing for all athletes and staff participating in moderate or high-risk organized youth sports, however the new updated protocol states testing is not required for children under the age of 12 who are playing outdoor sports and a weekly negative test result is required for all participants who are not fully vaccinated, for youth over the age of 12, coaches and volunteers. Monthly Reports ADRCS Cheung reported the Community Center began serving the Senior Lunch Program on July 6, with modifications and limited lunches available. Lunch is sold on a first-come, first-served basis and has been selling out almost every day. ADRCS Cheung reported the main ballroom in the Community Center is closed for major renovation on the partition walls. Partitions will have new fabric reinstalled to each pane and scheduled to be completed by the end of September. On September 22, Walk & Talk will take a walk to the new Le Meridian Hotel for a tour of the hotel. ADRCS Cheung reported the Fun 'N Play, Summer Day Camp, and Summer Sports Camp were full to capacity with a very long waitlist. ADRCS Cheung reported the first Summer Concert and Movie was held on August 5, with the band Cold Duck who played for 965 guests. The City also celebrated National Night Out and the City of Arcadia's 118 birthday. On August 12, the popular band The Answer played for 980 guests. ADRCS Cheung reported she and Sara Somogyi, Director of Recreation and Community Services met with the new Parks and Recreation Foundation. They are working on obtaining their 501(c)(3) in order to raise funds for the Recreation and Community Services Department. Once their paperwork is in order, they will officially be a non-profit organization and will be able to begin fundraising. Financial Statements - None ADJOURNMENT Chairperson Chu adjourned the meeting at 6:28pm to October 13, 2021, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. By: Peter Chu Chairperson Sara Somogyi Secretary - W -W STAFF REPORT Recreation and Community Services Department DATE: October 13, 2021 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — September 2021 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Gift The gift shop provides a venue for senior crafters to sell their 69 Visitors Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items ata great price. $493 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 12 address their daily living concerns. Pool Room Three pool tables are available Monday through Friday from 253 7:30am-4:30pm. Senior Nutrition A nutritious meal is provided Monday -Friday for senior citizens. 1,049 Program g For many seniors, this is the only hot meal they have on a daily basis. Average/Day 48 Exercise plays a vital role in health and wellness. Virtual classes Virtual include line dance, cardio plus, and Zumba. These virtual courses Classes contribute to bone density improvement, increased muscle 322 strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 10:30am-3:30pm. Tennis Seniors have the opportunity to drop in and play to gain exercise 33 and socialization. Every Wednesday at 10am, seniors join a staff member for a Walk & Talk short, leisure walk around the Community Center and 24 surrounding areas. On September 22, 17 Seniors walked over to the new Le Meridian Hotel for a tour of the new facility. Monthly Monthly bus passes can be mailed to seniors to provide a way for Bus Passes seniors to purchase their pass. The monthly bus pass is $5 per 9 month. Weekly Movie Movies are shown on a theater size screen every Wednesday. 48 Average/Week 10 SEPTEMBER HIGHLIGHT On Thursday, September 16, friendly staff from Garfield Medical Center stopped by during lunch to inform everyone about their facility, flu clinic, excellent care services, upcoming events, and locations in the San Gabriel Valley. Seniors were given a safety goodie bag to take home. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM Every month, a non-profit agency presents on senior topics. ATTENDANCE Senior September seminar topics: Elias Lucky Baldwin in collaboration Seminars with the Gilb Museum of Arcadia Heritage and Atrial Fibrillation & 42 Wilderness Park Heart Health in collaboration with Arcadia Methodist Hospital. Notary Notary services are limited to three signatures or thirty minutes 540 Services per appointment every 2nd and 4th Tuesday of each month by 6 Center Classes ap ointment. 782 Every Wednesday, the local ambassador from the Veteran Peer Dana Gym Access Network is at the Community Center to help connect any Veteran Peer Veteran and their family members to various services from 9am- 464 Access Network 1 pm. Ambassador Matthew Castillo is the representative for LA 4 Off -Site Classes County Supervisory District 5 and assists the Veteran seniors 1,384 with mental health treatment, substance abuse support, MEC temporary and permanent housing, and much more. Classes Support services include registering members for trips, signing up Meeting: 35 Arcadia new members, and handling the club's correspondence. A Passes Sold: 95 Travelers Club monthly club meeting is held at the Community Center to discuss Passenqers: 135 Total: 265 future trips and provide a social gathering. Western On Friday, September 17, 79 Seniors drove thru the Community Hoedown Center parking lot to pick up a boxed lunch with all the trimmings. Drive-Thru The Arcadia Rotary Club assisted with handing out the meals and 79 Lunch prepping the personal goodie bags. TOTAL Cumulative of programs, services, and special events 2,215 Connection Total number of monthly newsletters distributed this month 800 SEPTEMBER HIGHLIGHT On Thursday, September 16, friendly staff from Garfield Medical Center stopped by during lunch to inform everyone about their facility, flu clinic, excellent care services, upcoming events, and locations in the San Gabriel Valley. Seniors were given a safety goodie bag to take home. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE Merit Badge Merit Badge Classes are virtually offered to Scouts to earn badges Classes that help them to reach goals of being an Eagle Scout. 72 Wilderness Park Wilderness Park is now open for public use Monday through Sunday Public Use without reservations for small groups. 540 Community Classes that are offered to the community that provides opportunity Center Classes to learn for all ages. Classes that are offered include dance, 782 exercise, art and music. Dana Gym AUSD joint use facility is another site that is used to offer more Classes classes to the community. Classes that are offered at this location 464 include total body workout, Zumba, volleyball and badminton. Off -Site Classes Classes offered at off-site locations include multiple tennis courts, 1,384 art and music classes. MEC The interdepartmental joiunt use facility is used to offer additional Classes classes to the community. Some of the classes at this location 229 include guzheng, karat3e, and belly dancing. WILDERNESS PARK Wilderness Park is open for public use Monday through Sunday from 8:30am to 7pm with rentals available for small groups and non-profit organizations on the weekends. MERIT BADGE CLASSES WEEKEND RESERVATIONS DATE DATE CLASS NAME PARTICIPANTS X PRICE OF CLASS TOTAL FEES September 11, 2021 Emergency Preparedness 11x$20 $220 September 11, 2021 Personal Management 21x$20 $420 September 11, 2021 Personal Fitness 15x$20 $300 September 11, 2021 Digital Technology 8x$20 $160 September 25, 2021 Sustainability 9x$20 $180 September 25, 2021 Cooking 8x$20 $160 Total $750 WEEKEND RESERVATIONS DATE RESERVATION ATTENDANCE TOTAL FEES September 3-5, 2021 Overnight 70 $100 September 17-19, 2021 Overnight 18 $600 September 25, 2021 Day Use 50 $50 26-30, 2021 100 Total $1,440 WEEKDAYS - PUBLIC USE HIGHLIGHT: The Afterschool Playgrounds Program opened its doors on August 14. It is in full effect this school year at six AUSD elementary schools and at max capacity. DATE ATTENDANCE September 1-4, 2021 61 September 5-11, 2021 80 September 12-18, 2021 99 September 19-25, 2021 72 September 26-30, 2021 100 TOTAL 412 HIGHLIGHT: The Afterschool Playgrounds Program opened its doors on August 14. It is in full effect this school year at six AUSD elementary schools and at max capacity. Normal % Expended Personnel Related: 15.81% Supplies & Services: 16.67% RECREATION DEPARTMENT FINANCIAL STATEMENT AUGUST 2021 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 727,800 $ 177,986 24.46% 5502 Community Center $ 305,700 $ 44,169 14.45% 5503 Dana Gym $ 213,600 $ 41,304 19.34% 5504 Fee & Charge $ 423,800 $ 101,677 23.99% 5505 Nature $ 148,300 $ 24,148 16.28% 5506 Recreation/Fields $ 116,200 $ 14,086 12.12% 5507 Senior Citizens $ 471,100 $ 70,358 14.93% 5508 Camp $ 226,900 $ 59,358 26.16% 5510 Youth Programs $ 462,800 $ 50,711 10.96% 5520 Museum Education Center $ 48,000 $ 6,675 13.91 % Total Report $3,144,200 $590,477 18.78% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 34,100 $ 752 2.21 % 5503 Dana Gym $ 147,200 $ 67,784 46.05% 5504 Fee & Charge Classes/ Activities $ 371,400 $ 152,113 40.96% 5505 Nature $ 66,700 $ 10,372 15.55% 5506 Recreation/Fields $ 61,000 $ 3,969 6.51 % 5507 Senior Citizen Classes/ Activities $ 127,000 $ 19,295 15.19% 5508 Day and Sports Camps $ 190,500 $ 90,136 47.32% 5510 Youth Programs $ 71,900 $ 7,055 9.81 % 5520 Museum Education Center $ 19,000 5,092 29.82% Total Report $1,088,800 $ 356,569 32.75% Park and Recreation Facilities Fund FY20-21 FY21-22 FY21-22 Actual Actual as of 7/31/21 Budget Beginning Fund Balance $ 6,200,900 $ 7,452,018 $ 7,452,000 Estimated Revenue: Dwelling Unit Fees $ 622,346 $ 79,868 $ 1,200,000 Grant Revenues $ 837,750 $ - $ - Interest Earnings $ 69,401 $ - $ 71,500 Total Revenues $ 1,529,497 $ 79,868 $ 1,271,500 Estimated Funds Available $ 7,730,397 $ 7,531,886 $ 8,723,500 Proposed Expenditures: General Fund Overhead $ 31,300 $ 5,317 $ 31,900 Capital Projects $ 247,079 $ - $ 4,081,000 Total Expenditures $ 278,379 $ 5,317 $ 4,112,900 Ending Fund Balance $ 7,452,018 $ 7,526,570 $ 4,610,600 Net Change in Fund Balance $ 1,251,118 $ 74,552